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Florida Gulf Coast University

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Accelerated Collegiate Experience

FERPA

 
 

What is FERPA?
FERPA - Family Educational Rights and Privacy Act of 1974 -is a federal law that requires all institutions of higher education to protect the education records of students. Under FERPA, only the student may access his or her records once the student enrolls in a college or university.

How does FERPA affect parents?
Typically under FERPA, parents do not have rights to access their son or daughter's education records without the written permission of the student. However, to afford rights to parents, FGCU requires all Dual Enrollment and Early Admission students to complete and return a Dual Enrollment or Early Admission Authorization to Release Educational Information to a Third Party form. The form is effective while the student attends FGCU under the status of Early Admission and allows parents the right to request copies of their son or daughters academic transcript/grades, the ability to talk to the Accelerated Collegiate Experience Director or academic advisor about the student's academic performance, and the right to act on the student's behalf in the case of emergency.

How do I get my student's grades?
FGCU's web-based student information system, Gulfline, allows students the ability to access their education records conveniently and on-demand. Students use Gulfline to register for courses; view grades; view, print, and request transcripts; view or print class schedules; and much more. Since Gulfline contains confidential education information, FERPA requires FGCU to protect the student's Gulfline sign on, which is considered the student's electronic signature. Because students are instructed to protect and not share their Gulfline access information, parents are expected to honor the student's privacy by not using or asking for the sign on information. When information is needed, parents should ask their student to provide a printout or parents should contact the ACE Director or academic advisor.

When do final grades appear in Gulfline?
Final grades are viewed through Gulfline approximately one week after final exams end. In addition, unofficial transcripts may be printed from Gulfline or  offical university-issued transcripts may be requested through Gulfline. All dual enrollment and early admission student transcripts are sent to high school guidance counselors each term.

Where can I find out more about FERPA?
Parents and students are encouraged to contact the Office of the Registrar concerning all FERPA questions. Office hours are 8:00 am - 5:00 pm, Monday - Friday. Staff can be reached by calling 239-590-7980. Email question may be sent to orr@fgcu.edu. Parents are encouraged to read more information concerning FERPA and FGCU's Education Records policy.