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Florida Gulf Coast University

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Academic and Curriculum Support

Office of Academic and Curriculum Support

Florida Gulf Coast University
Academic and Curriculum Support
10501 FGCU Blvd. South
Fort Myers, Florida 33965-6565

Cathy Duff, Associate Vice President
(239) 590-7043 or cduff@fgcu.edu

Aimee Holland, Executive Secretary
(239) 590-7339 or aholland@fgcu.edu

Located in Suite 112 of Holmes Hall

Degree Works – Frequently Asked Questions

 
 

General FAQ's

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What is Degree Works?

Degree Works is a web-based degree planning tool designed to assist students, advisors and designated faculty and staff in monitoring the degree progress of students. Degree Works organizes student's course work in an easy to read report (degree audit) summarizing completed requirements for a degree, as well as those that are still missing. It also provides information on how each requirement was satisfied and what courses can be taken to complete the remaining requirements. The degree audit does not replace advising with an advisor – it is a supplement.

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How to access Degree Works?

Degree Works can be accessed through Gulfline – see instructions below. The degree audit report can be viewed online or printed out to be used as a guide to where students stand with their graduation requirements.

 

  • Advisors, Faculty and Staff
    • Log in to Gulfline https://gulfline.fgcu.edu/pls/fgpo/twbkwbis.P_GenMenu?name=homepage  using your UIN and password
    • Click on Faculty Services
    • Click on Advisor Menu
    • Click on Degree Works to access the Degree Works Welcome Screen
    • If a student's UIN is known, enter the UIN directly in the Student ID field and hit enter to populate a single student's audit
    • If a student's UIN is not known, click on the Find icon to the left of the Student ID field to search for a student or a specific group of students based on selected criteria.
    • Students do NOT have access to the Find icon or the option to search for the degree audits of other students.
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Who can use Degree Works?

As of February 17th 2014, Degree Works is available to all undergraduate students who entered FGCU in the fall of 2009 or later. Students and advisors will be able to use the system as a degree planning tool to better follow a student's progress and determine which requirements are still needed. If a student's catalog term is prior to fall 2009, a message will appear indicating a What-If degree audit should be run (see What-If instructions below).

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Do students still need to see an advisor

YES! Degree Works does not take the place of an advisor. A student's advisor is the first point of contact with questions about the degree audit. Students should always review their degree audit prior to meeting with an advisor, preparing any questions they may have regarding degree requirements. Advisors will use the Degree Works report in the process of advising students about their program.

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How current is the student’s information in Degree Works?

The information in Degree Works is refreshed nightly. Any changes made today (grade changes or classes added/dropped, etc.) will be displayed in Degree Works the next day.

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Is the Degree Works Audit the same as an Academic Transcript?

No. The Degree Works audit is an unofficial advising and planning tool. It is not a student's official academic transcript nor is it an official notification of completion of degree requirements.

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How will the Degree Works Audit help students?
  • Students are better informed about their academic career.
  • Students can view degree requirements for their declared major, concentration and/or minor.
  • Students can identify remaining courses needed to complete their degree/major/minor.
  • Students can see what courses they have taken that do not count towards their degree/major/minor.
  • Students can view the grades, transfer credits, or substitutions/waivers applied to their degree.
  • Students can confirm their grade-point average (GPA).

Degree Audit FAQ's

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How is a degree audit organized?

A degree audit is a review of past, current and planned coursework that provides information on completed and outstanding catalog requirements necessary to complete degree, major, minor, and/or concentration requirements. The degree audit is divided into block requirements such as Degree, General Education, University Requirements, Common Prerequisites and Major Requirements. Each block works like a checklist with boxes that are automatically checked when a requirement is met.

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What is a Worksheet?

A Worksheet is another name for a student's degree audit.

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What types of degree audits can students view?
  • Student View: The default view most frequently used by students and advisors and is indicated in the drop down box at the top of the audit; displays a detailed view of students' degree requirements.
  • Graduation Checklist: A condensed view of the audit that removes course titles.
  • Registration Checklist: A view of only the courses remaining, removing the courses already completed.
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Can a degree audit be printed?

Yes. The Save as PDF tab at the top of the degree audit saves the audit in PDF format. In this format, the audit can be printed or saved. Please Note: The PDF may take a couple of minutes to load.

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What is the Look Ahead Audit?

Allows the student and advisor to show future degree progress by running an audit based on planned courses in the future.

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What are some Helpful Hints for reading a degree audit?
  • The Legend at the top and bottom of the degree audit explains the symbols used in the audit.
  • Student View Header: Contains current status information, including Name, Level (Undergraduate), UIN, Degree, Classification Level (i.e. Freshman, Sophomore, etc.), College, Catalog Year, Major, Minor and GPA's.
  • The Degree Progress Bar under the Student View Header block shows progress towards degree based on an estimation of the total average of courses required for a degree.
  • The Degree block is a summary and list of requirements needed to complete a degree.
  • Check Boxes in the blocks indicate whether a course is complete, in-progress, or incomplete.
  • Green check boxes and green shading indicate a requirement is satisfied.
  • Blue check boxes and blue shading marked with a "~" indicate a requirement is in the process of being satisfied.
  • Open check boxes with a red border and tan shading indicate a requirement has not been satisfied.
  • Free Electives, Insufficient and In-progress courses are listed in designated blocks at the bottom of the audit.
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What does it mean if classes are listed under the Free Electives, Insufficient or In-progress Blocks?

In-progress or successfully completed courses that do not apply directly to a student's program of study are listed under the Free Electives block. Courses that do not meet a grade requirement or are excluded from the program requirements are listed under the Insufficient block. These courses may be applied to the GPA. Courses currently enrolled in, or registered for in a future semester, are included in the In-progress block.

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How are In-progress courses used in the degree audit?

Courses students are currently taking or have registered for in a future semester are included in the degree audit. These courses are also applied in the requirement block where they meet a specific requirement. While in progress, a grade of REG is assigned for currently registered and In-Progress courses. They are also grouped at the bottom of the degree audit in the In-progress block.

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Why are some courses not applied to the degree requirements?

Courses listed in the Free Electives or Insufficient blocks do not meet any of the program requirements. Credits and grades in the Free Electives block apply to the FGCU GPA and may count toward the total number of credits need to complete the degrees. Grades may apply to the FGCU GPA in the Insufficient block, however credits may not apply toward the total earned credits. Students should meet with their advisor to clarify any questions about these blocks.

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Can students see a list of all classes completed?

Yes. Click on the Class History link at the top of the degree audits for a list of courses taken at FGCU, as well as transfer courses.

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What if students are pursuing two degrees (a BS and a BA)? Only one degree appears on the audit. Can students check the requirements for the other program of study

Yes. Look at the degree information next to the student's name at the top of the screen. Notice that the degree box has a drop-down arrow. Use this to select the second degree. The degree audit with the additional major will display.

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What if a student is a double major?

If a student is pursuing a second major within the same degree (i.e., BA in Psychology and BA in Sociology), both majors will appear in the Student View block and will display on the same degree audit.

NOTE: The Common Prerequisites for the second major, if required, will appear at the bottom of the degree audit under the Upper Division block. In addition, please check that the Catalog Year listed in the Common Prerequisites blocks for each of the dual majors is correct and matches the Major Blocks. These are defects in the Degree Works system and may be corrected in the future.

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What if the Degree Works audit shows a different program than the student’s intended major?

Students should meet with their advisor to discuss this matter. If a correction needs to be made, a Change of Major will be initiated.

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What if a student’s minor or concentration is missing from the degree audit

If students have not officially declared a minor or concentration, they will not appear on the degree audit. Students should contact their advisor for information on how to declare a minor or concentration.

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Can students change a major/minor/concentration in Degree Works?

No. Students should contact their advisor for information on how to change a major/minor/concentration.

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Does Degree Works include accelerated credit and transfer work for students?

Yes. Once accelerated and transfer credits are received, reviewed and articulated in the FGCU Admissions Office, they are posted to the student's record and will appear on the degree audit.

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Is it okay for Degree Works to place a course in two different places?

Degree Works looks at a student's program holistically, and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist. Courses may apply to different sections as a student takes more courses. If a course does not appear in a block that is expected, students should contact their Advising Office to schedule an appointment with an advisor for assistance.

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What if there is an error within the degree audit?

Students should meet with their advisor to clarify the error and review the program requirements and completed coursework listed on the degree audit. The advisor will make any necessary corrections.

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How do students know what courses to register for?

Students should review the degree audit worksheet, look for areas that are not complete and meet with an advisor to develop a plan that meets their schedule and educational goals.

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Can students register for classes in Degree Works?

No. Registration will continue to be accessed through Gulfline during scheduled registration dates.

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Are students’ grades visible in Degree Works?

Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works.

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What if an advisor petitions to waive or substitute a course? How does that course appear on Degree Works?

After a course waiver or substitution is approved by the Dean's Office, a designee will record the exception. The course completed will fulfill the requirement, and an additional note will appear on the audit that explains why the exception was entered.

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What does the @ symbol mean in the degree audit?

This is a wild card in Degree Works. If the @ symbol appears before course numbers (i.e., @ 1000:4999), students can take any subject area with that level (i.e. a 1000-4000 level course from any subject area). If the @ symbol appears after a subject prefix (i.e. PSY @, it means that students can take any course with the subject prefix (i.e. any course in Psychology).

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Are there requirements for graduation that Degree Works does not check?

While Degree Works has been designed to check almost everything that students must complete to qualify for graduation, there may be additional requirements for a major that must be completed as well. Students should use Degree Works in conjunction with the University online catalog and any information that the major department provides to ensure students remain on track for graduation. If students have questions about any additional requirements for a major, they should contact their Advising Office to schedule an appointment with an advisor for assistance.

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When should students review their Degree Works audit and information?

Any time is one answer.

Other key times for students to review program requirements and the degree audit are:

  • Before meeting with an advisor
  • Before registration periods
  • After registration to ensure that courses selected have been applied to degree requirements correctly
  • Any time a change is made to a student's schedule or major.
  • After grades are posted each semester
  • Before graduation to confirm all requirements will be complete

REMINDER – Degree Audits are updated every 24 hours.

GPA FAQ's

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Where can students find their Grade-Point Average (GPA)?

The Student View at the top of the degree audit displays the FGCU GPA (courses at FGCU only), the Transfer GPA (transfer courses only) and the Overall GPA (FGCU and transfer courses). The Degree block displays the Overall GPA. The remaining blocks display the GPA for the courses listed in the individual blocks. For example, the major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of the degree audit.

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What is the GPA Calc Tab?

This tab is located at the top of the audit and includes three GPA calculator options (described below): Graduation Calculator, Term Calculator and Advice Calculator.

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What does the Graduation Calculator show?

The Graduation Calculator option on the GPA Calc tab will show students what average is needed in their remaining credits to graduate with a desired GPA.

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What does Term Calculator show?

The Term Calculator option on the GPA Calc tab will show a student's current FGCU GPA, completed credits and courses in-progress. By selecting the expected grade from the drop down boxes for each in-progress course and clicking Calculate, a new projected cumulative GPA will display.

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What does the Advice Calculator show?

The Advice Calculator option on the GPA Calc tab will show a student's current cumulative GPA and credits earned. Students can enter the desired GPA and click Calculate. Advice will display outlining the credits and grades needed to achieve the desired GPA.

What-If FAQ's

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What is the What-If feature?

This feature allows students and advisors to create a hypothetical degree audit for a different major using current academic history. Students and advisors can use this option if students are considering changing their major and would like to view how completed courses apply to a different major. What-If audits do not guarantee that students will be able to major in the area selected. If students decide to change majors, this feature does not officially change a student's major. To officially change a major, students must meet with their advisor and complete the Change of Major form. This option is also used when generating an evaluation for a second major, a concentration or minors.

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How to use the “What-If” feature?

Follow these steps to view how courses count in a different major:

  • Click on the What-if button on the left side of the degree audit.
  • Select a degree – include any minors as well.
  • Select the appropriate catalog year for the semester to be admitted into this new program of study.
  • Click Process Audit.
  • Review how a student's existing courses would be applied to this new major.
  • Discuss this new major with an advisor.
  • If students decide to change to a new major, follow the Change of Major procedure to officially change to a new major.
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Why does an error occur when running a What-If scenario?

The What-If tool requires a "Major" selection. Failure to select a major will result in an error.

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Can a student’s advisor see the What-If scenario?

No, since What-If scenarios are not stored in Degree Works, advisors can only see the results of a What-if degree audit if a student prints a copy.