Degree Works is a web-based degree planning tool designed to assist students, advisors and designated faculty and staff in monitoring the degree progress of students. Degree Works organizes student's course work in an easy to read report (degree audit) summarizing completed requirements for a degree, as well as those that are still missing. It also provides information on how each requirement was satisfied and what courses can be taken to complete the remaining requirements. The degree audit does not replace advising with an advisor – it is a supplement.
Degree Works can be accessed through Gulfline – see instructions below. The degree audit report can be viewed online or printed out to be used as a guide to where students stand with their graduation requirements.
As of February 17th 2014, Degree Works is available to all undergraduate students who entered FGCU in the fall of 2009 or later. Students and advisors will be able to use the system as a degree planning tool to better follow a student's progress and determine which requirements are still needed. If a student's catalog term is prior to fall 2009, a message will appear indicating a What-If degree audit should be run (see What-If instructions below).
YES! Degree Works does not take the place of an advisor. A student's advisor is the first point of contact with questions about the degree audit. Students should always review their degree audit prior to meeting with an advisor, preparing any questions they may have regarding degree requirements. Advisors will use the Degree Works report in the process of advising students about their program.
The information in Degree Works is refreshed nightly. Any changes made today (grade changes or classes added/dropped, etc.) will be displayed in Degree Works the next day.
No. The Degree Works audit is an unofficial advising and planning tool. It is not a student's official academic transcript nor is it an official notification of completion of degree requirements.
A degree audit is a review of past, current and planned coursework that provides information on completed and outstanding catalog requirements necessary to complete degree, major, minor, and/or concentration requirements. The degree audit is divided into block requirements such as Degree, General Education, University Requirements, Common Prerequisites and Major Requirements. Each block works like a checklist with boxes that are automatically checked when a requirement is met.
A Worksheet is another name for a student's degree audit.
Yes. The Save as PDF tab at the top of the degree audit saves the audit in PDF format. In this format, the audit can be printed or saved. Please Note: The PDF may take a couple of minutes to load.
Allows the student and advisor to show future degree progress by running an audit based on planned courses in the future.
In-progress or successfully completed courses that do not apply directly to a student's program of study are listed under the Free Electives block. Courses that do not meet a grade requirement or are excluded from the program requirements are listed under the Insufficient block. These courses may be applied to the GPA. Courses currently enrolled in, or registered for in a future semester, are included in the In-progress block.
Courses students are currently taking or have registered for in a future semester are included in the degree audit. These courses are also applied in the requirement block where they meet a specific requirement. While in progress, a grade of REG is assigned for currently registered and In-Progress courses. They are also grouped at the bottom of the degree audit in the In-progress block.
Courses listed in the Free Electives or Insufficient blocks do not meet any of the program requirements. Credits and grades in the Free Electives block apply to the FGCU GPA and may count toward the total number of credits need to complete the degrees. Grades may apply to the FGCU GPA in the Insufficient block, however credits may not apply toward the total earned credits. Students should meet with their advisor to clarify any questions about these blocks.
Yes. Click on the Class History link at the top of the degree audits for a list of courses taken at FGCU, as well as transfer courses.
Yes. Look at the degree information next to the student's name at the top of the screen. Notice that the degree box has a drop-down arrow. Use this to select the second degree. The degree audit with the additional major will display.
If a student is pursuing a second major within the same degree (i.e., BA in Psychology and BA in Sociology), both majors will appear in the Student View block and will display on the same degree audit.
NOTE: The Common Prerequisites for the second major, if required, will appear at the bottom of the degree audit under the Upper Division block. In addition, please check that the Catalog Year listed in the Common Prerequisites blocks for each of the dual majors is correct and matches the Major Blocks. These are defects in the Degree Works system and may be corrected in the future.
Students should meet with their advisor to discuss this matter. If a correction needs to be made, a Change of Major will be initiated.
If students have not officially declared a minor or concentration, they will not appear on the degree audit. Students should contact their advisor for information on how to declare a minor or concentration.
No. Students should contact their advisor for information on how to change a major/minor/concentration.
Yes. Once accelerated and transfer credits are received, reviewed and articulated in the FGCU Admissions Office, they are posted to the student's record and will appear on the degree audit.
Degree Works looks at a student's program holistically, and places each course using a "best fit" scenario. The "best fit" process will not always be perfect, particularly when multiple possibilities exist. Courses may apply to different sections as a student takes more courses. If a course does not appear in a block that is expected, students should contact their Advising Office to schedule an appointment with an advisor for assistance.
Students should meet with their advisor to clarify the error and review the program requirements and completed coursework listed on the degree audit. The advisor will make any necessary corrections.
Students should review the degree audit worksheet, look for areas that are not complete and meet with an advisor to develop a plan that meets their schedule and educational goals.
No. Registration will continue to be accessed through Gulfline during scheduled registration dates.
Yes. Once grades have been processed at the end of the semester, they are viewable in Degree Works.
After a course waiver or substitution is approved by the Dean's Office, a designee will record the exception. The course completed will fulfill the requirement, and an additional note will appear on the audit that explains why the exception was entered.
This is a wild card in Degree Works. If the @ symbol appears before course numbers (i.e., @ 1000:4999), students can take any subject area with that level (i.e. a 1000-4000 level course from any subject area). If the @ symbol appears after a subject prefix (i.e. PSY @, it means that students can take any course with the subject prefix (i.e. any course in Psychology).
While Degree Works has been designed to check almost everything that students must complete to qualify for graduation, there may be additional requirements for a major that must be completed as well. Students should use Degree Works in conjunction with the University online catalog and any information that the major department provides to ensure students remain on track for graduation. If students have questions about any additional requirements for a major, they should contact their Advising Office to schedule an appointment with an advisor for assistance.
Any time is one answer.
Other key times for students to review program requirements and the degree audit are:
REMINDER – Degree Audits are updated every 24 hours.
The Student View at the top of the degree audit displays the FGCU GPA (courses at FGCU only), the Transfer GPA (transfer courses only) and the Overall GPA (FGCU and transfer courses). The Degree block displays the Overall GPA. The remaining blocks display the GPA for the courses listed in the individual blocks. For example, the major GPA is a calculated GPA based on coursework used to fulfill major requirements. This GPA will appear within the major block requirements of the degree audit.
This tab is located at the top of the audit and includes three GPA calculator options (described below): Graduation Calculator, Term Calculator and Advice Calculator.
The Graduation Calculator option on the GPA Calc tab will show students what average is needed in their remaining credits to graduate with a desired GPA.
The Term Calculator option on the GPA Calc tab will show a student's current FGCU GPA, completed credits and courses in-progress. By selecting the expected grade from the drop down boxes for each in-progress course and clicking Calculate, a new projected cumulative GPA will display.
The Advice Calculator option on the GPA Calc tab will show a student's current cumulative GPA and credits earned. Students can enter the desired GPA and click Calculate. Advice will display outlining the credits and grades needed to achieve the desired GPA.
This feature allows students and advisors to create a hypothetical degree audit for a different major using current academic history. Students and advisors can use this option if students are considering changing their major and would like to view how completed courses apply to a different major. What-If audits do not guarantee that students will be able to major in the area selected. If students decide to change majors, this feature does not officially change a student's major. To officially change a major, students must meet with their advisor and complete the Change of Major form. This option is also used when generating an evaluation for a second major, a concentration or minors.
Follow these steps to view how courses count in a different major:
The What-If tool requires a "Major" selection. Failure to select a major will result in an error.
No, since What-If scenarios are not stored in Degree Works, advisors can only see the results of a What-if degree audit if a student prints a copy.