| Mission Statement:
The Accounts Payable staff is dedicated to providing professional and efficient services to support the activities and mission of Florida Gulf Coast University by providing timely and accurate payment of all vendor invoices, employee and travel reimbursements.
General Travel Information:
We are please to announce that F.S. 112.061 Per Diem and travel Expenses has been revised. On May 31st 2006, Senate Bill 428 Travel Expenses/Reimbursement, which revises per diem, subsistence and mileage rates for purposes of reimbursement of travel expenses of public officers, employees and authorized persons was signed into law.
Effective July 1st 2006, rates will increase as detailed below:
|
Old |
New |
|
$50.00 per diem rate per day |
Increases to $80.00 per diem rate per day |
|
$ 3.00 breakfast rate |
Increases to $ 6.00 breakfast rate |
|
$ 6.00 lunch rate |
Increases to $11.00 lunch rate |
|
$12.00 dinner rate |
Increases to $19.00 dinner rate |
|
$ 0.29 cents per mile |
Increases to $ 0.445 cents per mile |
These rates will become effective for all travel commencing on or after July 1st 2006. New funding is not anticipated and should not be expected to offset the increased rates. Travel commencing on or before June 30th 2006 and extending into the new fiscal year, will be pro-rated accordingly. Please pay special attention to these new rates to avoid processing and reimbursement delays.
House Bill 5003 continues the ban on Class C travel reimbursement for FY 06/07. Class C travel reimbursement has been banned since FY 02/03. Class C travel is for short or day trips where the traveler is not away from his or her official headquarters overnight.
Senate Bill 2434 forbids travel to State Sponsors of Terror, as determined by the US Department of State, under ANY circumstance regardless of funding source. An updated list of terrorist states is available at http://www.state.gov/s/ct/c14151/htm . This list is subject to change and should be checked regulary, prior to making any travel arrangements by persons considering travel to a foreign country.
Effective January 23, 2007 all phone calls made from and charged directly to a hotel room require a telephone log that notates the number called and a justification (personal or business). Phone calles charged directly to a hotel will NOT be reimbursed without this documentation.
Rental Car:
The State of Florida has a contract with AVIS which the University utilizes. This contract requires employees to use a Compact Class B vehicle ($26.58/per day) when travelling on University business unless the items carried or number of passengers traveling merit reserving a larger car. If a car is rented from a company other than AVIS or a larger vehicle is rented for the travelers own convenience, the reimbursement of expenses will be based only on such charges as stipulated for a compact size car in the AVIS contract. The contract price with AVIS also includes primary insurance coverage and a collision damage waiver fee. If another vendor is used it is the responsibility of the traveler to purchase this coverage.
In-State AVIS rentals receive 200 free miles per day with an additional $0.06 charged for each additional mile. Additional discounts, coupons, or forms of rebates may not be used in conjunction with State rates.
If a University Pcard is used to rent a vehicle for business purposes and the employee chooses to extend the rental for personal use, the employee should check in at a local AVIS rental location and change the rental agreement to a personal credit card. The rates for business and personal travel are the same; however, business travel includes insurance and tax exemption. Gasoline should be purchased for the vehicle by the traveler, preferably on a University Pcard at the pump. The gasoline receipt should be forwarded to the Pcard holder's approver. The traveler should return the rental vehicle to the rental agency with a full tank of gasoline.
If a Pcard is used to rent a car for University travel, a COPY of the final receipt must be submitted along with the voucher for reimbursement of travel expense. | 
