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Florida Gulf Coast University

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Finance and Accounting

Procedures and Forms

 
 

Procedure Manual

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Section #Section TitleResponsible Business UnitLast Updated
1 Accounting Records & Reports Finance & Accounting 07/05/2012
2 New FOAPAL Establishment Overview Finance & Accounting 07/16/2012
3 Procurement Services - Accounts Payable Procurement Services 01/24/2014
4 Procurement Services - Purchasing Procurement Services 02/03/2014
5 Year End Process Finance & Accounting 07/16/2012
6 Records Retention Finance & Accounting 07/16/2012
7 Cash Collection, Accounts Receivable, Refunds, Third Party Billing and Student Tax Forms Bursar 10/29/2013
8 Property Finance & Accounting 03/20/2013
9 Construction Accounting Finance & Accounting 05/31/2013
10 Travel Procurement Services 07/16/2013
11 Purchasing Card Program Procurement Services 07/19/2013
12 Banner Security Finance & Accounting 03/06/2013
13 E-Commerce Activity Finance & Accounting 08/08/2013
14 Payroll Finance & Accounting (in development)

 

Form Inventory

To prevent errors please complete as much of a form as possible prior to printing.

Note:
Some documents are restricted. Utilize your webmail login for access.
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Form #Section #Form TitleResponsible Business UnitLast Updated
50 50 50 50 50
2.IV.B1 2 Request for New FOAPAL Finance & Accounting 04/30/2013
2.IV.B2 2 Line Item Budget Request Finance & Accounting 05/30/2013
2.IV.B4 2 Auxiliary Enterprise Certification Finance & Accounting 05/30/2013
3.II 3 Payee Invoice Procurement Services 07/18/2013
3.III.A1 3 Vendor Information Form Procurement Services 07/18/2013
3.III.A2 3 Vendor Application Form Procurement Services 07/18/2013
3.III.A3 3 ACH Enrollment Form Procurement Services 04/26/2012
3.IX.SO 3 Payee Invoice - Registered Student Organizations Procurement Services 07/18/2013
3.IX.SC 3 Payee Invoice - Registered Sports Clubs Procurement Services 06/18/2013
3.X 3 IRS Twenty Factor Test Procurement Services 01/14/2014
4.IV.1 4 Purchase Requisition Procurement Services 06/13/2013
4.IV.2 4 Approval Queue Profile Procurement Services 04/01/2013
4.IV.3 4 Sole Source Certification Form Procurement Services 04/01/2013
4.IV.4 4 Emergency Purchase Certification Procurement Services 04/01/2013
4.IV.5 4 Change Order Form Procurement Services 04/01/2013
4.V.3 4 Open Records Statement Procurement Services 04/01/2013
4.VI 4 Independent Contractor Checklist Procurement Services 02/03/2014
4.VI.F 4 Foreign National Information Form Procurement Services 04/01/2013
7.III.C 7 Accountable Officer Delegation Bursar 06/27/2012
7.IV.B1 7 Cash Collection Procedures Bursar 04/12/2012
7.IV.B2 7 Cash Custodian Authorization Bursar 04/12/2012
7.V.D 7 Check Log Bursar 06/19/2012
7.V.E 7 Change Fund Request Bursar 04/13/2012
7.VIII.D 7 Late Payment Waiver Bursar 06/27/2012
7.VIII.E 7 Eagle Dollar Refund Request Bursar 06/27/2012
7.VIII.F1 7 Deposit Refund Request Bursar 10/29/2012
7.VIII.F2 7 Marketplace Refund Request Bursar 10/29/2012
7.VIII.G1 7 Application for Deferment Bursar 06/27/2012
7.VIII.G2 7 Credit Card Payment Form Bursar 06/27/2012
7.VIII.G3 7 Non Usage Florida Prepaid Bursar 06/27/2012
7.VIII.G4 7 FPP Summer Housing Authorization Bursar 06/27/2012
7.X.1 7 Emergency Loan Application Bursar 06/27/2012
7.X.2 7 Emergency Loan Promissory Note Bursar 06/27/2012
7.XI 7 Check Stop Payment Request Bursar 06/27/2012
8.V.B1 8 Donated Property Disposition Agreement Form F&A - Property 10/18/2012
8.V.B2 8 Application for Donation of Property Form F&A - Property 10/18/2012
8.VI.B 8 Property Verification Form F&A - Property 10/18/2012
8.VII.A 8 Property Transfer Form F&A - Property 10/18/2012
8.VII.B1 8 Property Check Out Form F&A - Property 10/18/2012
8.VII.B2 8 Short Term Check Out Log F&A - Property 10/18/2012
8.IX.B 8 Relief From Property Accountability Form F&A - Property 10/18/2012
8.X.E 8 Property Identification Tag Replacement F&A - Property 10/18/2012
8.XI.1 8 Attractive Property Training Acknowledgement F&A - Property 10/18/2012
8.XI.2 8 Attractive Property Check Out Form F&A - Property 10/18/2012
8.XI.3 8 Attractive Property Transfer Form F&A - Property 10/18/2012
8.XI.4 8 Attractive Property Relief Form F&A - Property 10/18/2012
10.II.A 10 Travel Authorization Request Form Procurement Services 09/20/2013
10.II.B 10 Travel Reimbursement Request Form Procurement Services 07/22/2013
10.II.C 10 Procurement Services Justification Form Procurement Services 06/12/2013
10.VII 10 Vehicle Mileage Log Procurement Services 04/01/2013
10.VII.B1 10 Car Allowance Acknowledgement Form Procurement Services 04/01/2013
10.VII.B2 10 Annual Car Allowance Certification Procurement Services 04/01/2013
10.VII.C1 10 Complimentary Vehicle Use Acknowledgement Form Procurement Services 04/01/2013
10.VII.C2 10 Annual Certification of Business Use of Complimentary Vehicles Procurement Services 04/01/2013
10.VII.C3 10 Complimentary Vehicle Business Mileage Reimbursement Form Procurement Services 04/01/2013
10.IX.1 10 Application for Travel Advance Procurement Services 07/22/2013
10.IX.2 10 Meal Allowance Receipt Log Procurement Services 07/22/2013
10.IX.G2 10 Travel Advance Reconciliation Form Procurement Services 07/22/2013
11.IV.A 11 New P-Card Request Form Procurement Services 11/12/2013
11.IV.B 11 Cardholder Agreement Procurement Services 07/18/2013
11.IV.P 11 Permanent Limit Increase Request Procurement Services 07/18/2013
11.IV.T 11 Temporary Limit Increase Request Procurement Services 07/18/2013
11.V.C1 11 Missing or Incomplete Receipt Form Procurement Services 07/18/2013
11.V.C2 11 P-Card Prize Receipt Form Procurement Services 07/18/2013
11.V.C4 11 P-Card Statement of No Activity Procurement Services 07/18/2013
12.IV.A 12 Finance System Security Request Form F&A - Security 07/18/2013
13.III 13 E-Commerce Activity Request F&A - eCommerce 05/30/2013
14 14 Direct Deposit Authorization F&A - Payroll  
14 14 IAT (International ACH Transaction) Compliance Form F&A - Payroll  
14 14 IAT (International ACH Transaction) Compliance FAQ F&A - Payroll  
14 14 On Call Log F&A - Payroll  
14 14 Support Personnel Timesheet F&A - Payroll  
14 14 Twelve Month Pay Option - Authorization F&A - Payroll  
14 14 Twelve Month Pay Option - FAQ F&A - Payroll  
14 14 Twelve Month Pay Option - Plan Termination F&A - Payroll  
DR-14 N/A Tax Exemption Certificate Procurement Services 04/04/2014