Finance and Accounting
Office of the Controller
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Finance & Accounting
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- Property & Inventory
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- Tax Administration
- Treasury and Cash Management
Procurement Services
Student Financial Services
Office of The Controller
Edwards Hall
10501 FGCU Blvd. South
Ft. Myers, FL 33965-6565
Procedures and Forms
This section is currently under construction. For procedures or forms that are unavailable please refer to the originals located on the intranet. If you have any questions or concerns please contact ngallo@fgcu.edu
Procedure Manual
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Some documents are restricted. Utilize your webmail login for access.
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| Section # | Section Title | Responsible Business Unit | Last Updated |
|---|---|---|---|
| 1 | Accounting Records & Reports | Finance & Accounting | 07/05/2012 |
| 2 | New FOAPAL Establishment Overview | Finance & Accounting | 07/16/2012 |
| 3 | Procurement Services - Accounts Payable | Procurement Services | 05/06/2011 |
| 4 | Procurement Services - Purchasing | Procurement Services | 05/06/2011 |
| 5 | Year End Process | Finance & Accounting | 07/16/2012 |
| 6 | Records Retention | Finance & Accounting | 07/16/2012 |
| 7 | Cash Collection, Accounts Receivable, Refunds, Third Party Billing and Student Tax Forms | Bursar | 03/29/2013 |
| 8 | Property | Finance & Accounting | 03/20/2013 |
| 9 | Construction Accounting | Finance & Accounting | 05/31/2013 |
| 10 | Travel | Procurement Services | 06/04/2013 |
| 11 | Purchasing Card Program | Procurement Services | 05/06/2011 |
| 12 | Banner Security | Finance & Accounting | 03/06/2013 |
| 13 | E-Commerce Activity | Finance & Accounting | 05/30/2013 |
| 14 | Payroll | Finance & Accounting | (in development) |
Form Inventory
To prevent errors please complete as much of a form as possible prior to printing.
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Some documents are restricted. Utilize your webmail login for access.
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| Form # | Section # | Form Title | Responsible Business Unit | Last Updated |
|---|---|---|---|---|
| 50 | 50 | 50 | 50 | 50 |
| 2.IV.B1 | 2 | Request for New FOAPAL | Finance & Accounting | 04/30/2013 |
| 2.IV.B2 | 2 | Line Item Budget Request | Finance & Accounting | 05/30/2013 |
| 2.IV.B4 | 2 | Auxiliary Enterprise Certification | Finance & Accounting | 05/30/2013 |
| 3.II | 3 | Payee Invoice | Procurement Services | |
| 3.III.A1 | 3 | Vendor Information Form | Procurement Services | |
| 3.III.A2 | 3 | Vendor Application Form | Procurement Services | |
| 3.III.A3 | 3 | ACH Enrollment Form | Procurement Services | |
| 3.III.H | 3 | Journal Voucher | Procurement Services | |
| 4.IV.1 | 4 | Purchase Requisition | Procurement Services | 06/13/2013 |
| 4.IV.2 | 4 | Approval Queue Profile | Procurement Services | 04/01/2013 |
| 4.IV.3 | 4 | Sole Source Certification Form | Procurement Services | 04/01/2013 |
| 4.IV.4 | 4 | Emergency Purchase Certification | Procurement Services | 04/01/2013 |
| 4.IV.5 | 4 | Change Order Form | Procurement Services | 04/01/2013 |
| 4.V.3 | 4 | Open Records Statement | Procurement Services | 04/01/2013 |
| 4.VI | 4 | Independent Contractor / Professional Services Worksheet | Procurement Services | 04/01/2013 |
| 4.VI.F | 4 | Foreign National Information Form | Procurement Services | 04/01/2013 |
| 7.III.C | 7 | Accountable Officer Delegation | Bursar | 06/27/2012 |
| 7.IV.B1 | 7 | Cash Collection Procedures | Bursar | 04/12/2012 |
| 7.IV.B2 | 7 | Cash Custodian Authorization | Bursar | 04/12/2012 |
| 7.V.D | 7 | Check Log | Bursar | 06/19/2012 |
| 7.V.E | 7 | Change Fund Request | Bursar | 04/13/2012 |
| 7.VIII.D | 7 | Late Payment Waiver | Bursar | 06/27/2012 |
| 7.VIII.E | 7 | Eagle Dollar Refund Request | Bursar | 06/27/2012 |
| 7.VIII.F | 7 | Deposit Refund Request | Bursar | 06/27/2012 |
| 7.VIII.G1 | 7 | Application for Deferment | Bursar | 06/27/2012 |
| 7.VIII.G2 | 7 | Credit Card Payment Form | Bursar | 06/27/2012 |
| 7.VIII.G3 | 7 | Non Usage Florida Prepaid | Bursar | 06/27/2012 |
| 7.VIII.G4 | 7 | FPP Summer Housing Authorization | Bursar | 06/27/2012 |
| 7.X.1 | 7 | Emergency Loan Application | Bursar | 06/27/2012 |
| 7.X.2 | 7 | Emergency Loan Promissory Note | Bursar | 06/27/2012 |
| 7.XI | 7 | Check Stop Payment Request | Bursar | 06/27/2012 |
| 8.V.B1 | 8 | Donated Property Disposition Agreement Form | F&A - Property | 10/18/2012 |
| 8.V.B2 | 8 | Application for Donation of Property Form | F&A - Property | 10/18/2012 |
| 8.VI.B | 8 | Property Verification Form | F&A - Property | 10/18/2012 |
| 8.VII.A | 8 | Property Transfer Form | F&A - Property | 10/18/2012 |
| 8.VII.B1 | 8 | Property Check Out Form | F&A - Property | 10/18/2012 |
| 8.VII.B2 | 8 | Short Term Check Out Log | F&A - Property | 10/18/2012 |
| 8.IX.B | 8 | Relief From Property Accountability Form | F&A - Property | 10/18/2012 |
| 8.X.E | 8 | Property Identification Tag Replacement | F&A - Property | 10/18/2012 |
| 8.XI.1 | 8 | Attractive Property Training Acknowledgement | F&A - Property | 10/18/2012 |
| 8.XI.2 | 8 | Attractive Property Check Out Form | F&A - Property | 10/18/2012 |
| 8.XI.3 | 8 | Attractive Property Transfer Form | F&A - Property | 10/18/2012 |
| 8.XI.4 | 8 | Attractive Property Relief Form | F&A - Property | 10/18/2012 |
| 10.II.A | 10 | Travel Authorization Request Form | Procurement Services | 06/17/2013 |
| 10.II.B | 10 | Travel Reimbursement Request Form | Procurement Services | 04/01/2013 |
| 10.II.C | 10 | Procurement Services Justification Form | Procurement Services | 06/12/2013 |
| 10.VII | 10 | Vehicle Mileage Log | Procurement Services | 04/01/2013 |
| 10.VII.B1 | 10 | Car Allowance Acknowledgement Form | Procurement Services | 04/01/2013 |
| 10.VII.B2 | 10 | Annual Car Allowance Certification | Procurement Services | 04/01/2013 |
| 10.VII.C1 | 10 | Complimentary Vehicle Use Acknowledgement Form | Procurement Services | 04/01/2013 |
| 10.VII.C2 | 10 | Annual Certification of Business Use of Complimentary Vehicles | Procurement Services | 04/01/2013 |
| 10.VII.C3 | 10 | Complimentary Vehicle Business Mileage Reimbursement Form | Procurement Services | 04/01/2013 |
| 10.IX.1 | 10 | Application for Advance on Travel Expense | Procurement Services | 04/01/2013 |
| 10.IX.G1 | 10 | Application for Advance on Group Travel Expense | Procurement Services | 04/01/2013 |
| 10.IX.G2 | 10 | Group Travel Reconciliation Form | Procurement Services | 04/01/2013 |
| 11.II.A | 11 | New Cardholder Set-Up | Procurement Services | |
| 11.II.B3 | 11 | Cardholder Agreement | Procurement Services | |
| 11.III.C1 | 11 | Missing or Incomplete Receipt Form | Procurement Services | |
| 11.III.C2 | 11 | P-Card Statement of No Activity | Procurement Services | |
| 11 | 11 | P-Card Audit Checklist | Procurement Services | |
| 11.II.C1 | 11 | Temporary Limit Increase Request | Procurement Services | |
| 11.II.C2 | 11 | Permanent Limit Increase Request | Procurement Services | |
| 12.IV.A | 12 | Finance System Security Request Form | F&A - Security | 04/01/2013 |
| 13.III | 13 | E-Commerce Activity Request | F&A - eCommerce | 05/30/2013 |
| 14 | 14 | Direct Deposit Authorization | F&A - Payroll | |
| 14 | 14 | IAT (International ACH Transaction) Compliance Form | F&A - Payroll | |
| 14 | 14 | IAT (International ACH Transaction) Compliance FAQ | F&A - Payroll | |
| 14 | 14 | On Call Log | F&A - Payroll | |
| 14 | 14 | Support Personnel Timesheet | F&A - Payroll | |
| 14 | 14 | Twelve Month Pay Option - Authorization | F&A - Payroll | |
| 14 | 14 | Twelve Month Pay Option - FAQ | F&A - Payroll | |
| 14 | 14 | Twelve Month Pay Option - Plan Termination | F&A - Payroll | |
| DR-14 | N/A | Tax Exemption Certificate | Procurement Services | 10/05/2008 |
