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Florida Gulf Coast University

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Business Applications

Account Requests

 
 

Authorized Account Requestors 

List of Authorized Requestors 

Types of User Accounts 

REGULAR EMPLOYEES (SP/A&P/OPS/CONTRACT & GRANT/FACULTY)
STUDENT EMPLOYEES (OPS/CONTRACT & GRANT/WORK-STUDY/INTERN)
ADJUNCT/COURTESY FACULTY
CONSULTANTS WORKING FROM A PURCHASE ORDER

REGULAR EMPLOYEES (SP/A&P/OPS/CONTRACT & GRANT/FACULTY)
A regular employee for the purposes of account creation is determined to be any regular full-time non-student employee, either SP or A&P, or any regular part-time non-student employee, either OPS or Contract & Grant, who needs access to the network and email to perform the duties of their position.
The following access shall be provided:

  • Network login account to the FGCU_PRIMARY domain.
  • Exchange Email account.
  • Access to the FGCU-Coral\Root Share folder.
  • Access to the appropriate Departmental folder (reference departmental folder access list).
  • Inclusion in the departmental email distribution list (reference departmental distribution list guidelines).
  • Inclusion in a departmental email distribution list automatically includes the user in the ALL UNIV. FACULTY/STAFF email distribution list.
  • Access to VPN.

NOTE: OPS/CONTRACT & GRANT accounts expire at the end of the contracted date for that particular position. To insure uninterrupted access, Departmental contact persons will need to request renewal for these accounts at least two weeks before the end of their contract.


STUDENT EMPLOYEES (OPS/CONTRACT & GRANT/WORK-STUDY/INTERN)
An OPS/CONTRACT & GRANT/WORK-STUDY/INTERN, STUDENT employee for the purposes of account creation is determined to be any part-time or full-time, non-position employee, and student, who needs access to the network and email to perform the duties of their position.
The same access and inclusion provided a regular employee upon request.

Student employee accounts expire at the end of each semester. To insure uninterrupted access, Departmental contact persons will need to request renewal for these accounts once the student is registered for the upcoming semester.


ADJUNCT/COURTESY FACULTY
An adjunct/courtesy faculty for the purposes of account creation is determined to be any part-time non-position employee, acting as a professor, who needs access to the network and email to perform the duties of their position.
The same access and inclusion provided a regular employee EXCEPT:

  • Adjuncts are NOT included in the ALL UNIV. FACULTY/STAFF email distribution list. However, adjuncts will be included on a separate ALL ADJUNCTS email distribution list. Adjuncts are added to the department email distribution list.
  • Adjunct accounts will expire two weeks past the end of semester date for the semester in which the adjunct has been contracted. The departmental contact will need to request an account extension through the HELPDESK to continue the account for the successive semester.
  • Courtesy faculty accounts will expire on August 6th.

NOTE: Adjunct accounts expire two weeks after the end of the current semester. To insure uninterrupted access, Departmental contact persons will need to request renewal for these accounts at least two weeks before the end of their contract.


CONSULTANTS WORKING FROM A PURCHASE ORDER
A consultant for the purposes of account creation is determined to be any person contracted by the university, being paid through invoicing on an existing Purchase Order, who needs access to the network and email to perform the duties for which they have been contracted. Access will be limited to only those areas specifically necessary to perform their duties.
The following accesses are allowable but must be specifically requested by the departmental contact:

  • Network login account to the FGCU_PRIMARY domain onlywhen specifically requested by the departmental contact. By default, these accounts are limited to “Domain guest” or minimal privileges.
  • Exchange email account onlywhen specifically requested by the departmental contact.
  • Access to the university SHARE folder onlywhen specifically requested by the departmental contact.
  • Access to the appropriate Departmental folder (reference departmental folder access list) onlywhen specifically requested by the departmental contact.
  • Inclusion in the departmental email distribution list (reference departmental distribution list guidelines) onlywhen specifically requested by the departmental contact.
  • Inclusion in a departmental email distribution list automatically includes the user in the ALL UNIV. FACULTY/STAFF email distribution list.
  • Access to VPN only when specifically requested by the departmental contact.

NOTE: CONSULTANT accounts expire at the end of the contracted date for that particular position. To insure uninterrupted access, Departmental contact persons will need to request renewal for these accounts at least two weeks before the end of their contract.