Frequently Asked Questions (FAQ)
An officer is a member of the Sport Club that organizes and runs the day to day management of the Sport Club, below are the descriptions of what each officer does;
- *President - Serves as the leader of the Sport Club, organization of practice time and facilities, events, tournaments & competitions originate from this officer
- *Vice President - Serves as an assistant to the President, the Vice President will make decisions in cases of the Presidents absence. Certain Vice Presidents may have specific roles within the club (e.g. organizing any travel plans)
- *Treasurer - Controls the budgetary component of the Sport Club all purchases, payments and or deposits must go through the treasurer.
- Secretary - Serves as an organizer of all meetings (making agendas and taking minutes) the secretary usually controls the email account and uses email to let all officers know of any important issues.
- Public Relations - Markets and promotes the club to the campus community. Is the 'face' of the club (usually a very outgoing and personable officer)
- Fundraising - In charge of generating revenue for the club through money raising events (T-Shirt sales, car washes etc…)
(* The Sport Club must have this officer to register with the Sport Club Office)
Accountability of Sport Clubs Officers
Club officers and members are accountable for all policies and procedures outlined in this "Sport Clubs Handbook" and the "Student Organization Handbook." It is the student's responsibility to obtain copies of these documents and utilize them. Failure to "know" is not an excuse for those not observing policies and procedures.
Sport Club Advisors are the main guidance that club officers and participants have with regard to their club. They oversee the activities of the Sport Club to ensure that no University policies are broken and/or no laws are broken by the Sport Club. Advisors may help with the organization of a tournament or event that the club is hosting, they also may give advice to the club on how to raise funds and/or how to present a budget to the Sport Club Council, they should be well aware of all the Sport Clubs activities throughout the entire year. Advisors must be full time faculty or staff at Florida Gulf Coast University.
Sport Clubs Responsibilities to their Advisor:
- Notify advisor of all meetings and events.
- Consult with them in the planning of projects and events.
- Consult with them before any changes are made in the structure or policies of the club.
- Talk over any problems with the advisor.
- Be clear and open about your expectations for your advisors role.
A constitution includes but is not limited to the following:
- Describes the purpose and goals of the club
- Rule and policies of:
- Participation
- Facilities
- University
- Role and responsibilities of each officer position
- How officers are elected each semester/year
- How the budget is spent
- Any reoccurring events/tournament/competitions
- Expectations for participants
Download a sample constitution [.pdf - 50kb]
The Department Campus Recreation employs a full time professional to supervise Sport Clubs and their activities. The Sport Clubs Coordinator is responsible for ensuring that the individual clubs operate in a safe and mature manner benefiting both the club participants and the university community as a whole.
The Sport Clubs Coordinator serves as a consultant to clubs on both their day-to-day operations and special events. He acts as an advisor to the Sport Clubs Council and is responsible for ensuring that their efforts benefit all Sport Clubs participants equally, he ensures that all rules and regulations are followed according to the Department of Campus Recreation and Florida Gulf Coast University guidelines. The Sport Clubs Coordinator also serves as a liaison between the sport clubs programs' participants and the University's administration.
Registering with the Sport Club Office provides the Sport Club with the following benefits:
- Eligible for apply for funds from the Sport Club Council.
- Help with fundraising, practice schedules, tournament scheduling and special events from the Sport Clubs office.
- To compete against other schools nationwide.
- Starting a legacy at FGCU!!!! (some other Sport Clubs around the nation have been running for over 50 years).
- To gain valuable leadership, management and budgetary skills as a Sport Club Officer.
Sports that are not registered as a Sport Club will not be eligible to reserve practice space, or apply for funds from student government or the Sport Clubs Council.
A Sport Club Cash Account is an 'on campus account' that allows you to deposit any money that you raise from fundraisers, sponsorship or donations. It can also be used to purchase items for your Sport Club. The university monitors these accounts so that no ineligible purchases are made and to make sure that each Sport Club doesn't go overdrawn. Cash Accounts are required for Sport Clubs so that any cash that is raised is not being kept in a box somewhere and it allows checks to be easily deposited.
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