• What is an officer?
• What does an advisor do?
• What is a constitution and how do I write one?
• Who is the Sport Club Coordinator?
• Do we have to register as a Sport Club?
• Where do I go if I have more questions?

WHAT IS AN OFFICER?

An officer is a member of the Sport Club that organizes and runs the day to day management of the Sport Club, below are the descriptions of what each officer does;

• *President - Serves as the leader of the Sport Club, organization of practice time and facilities, events, tournaments & competitions originate from this officer
• *Vice President - Serves as an assistant to the President, the Vice President will make decisions in cases of the Presidents absence. Certain Vice Presidents may have specific roles within the club (e.g. organizing any travel plans)
• *Treasurer - Controls the budgetary component of the Sport Club all purchases, payments and or deposits must go through the treasurer.
• Secretary - Serves as an organizer of all meetings (making agendas and taking minutes) the secretary usually controls the email account and uses email to let all officers know of any important issues.
• Public Relations - Markets and promotes the club to the campus community. Is the ‘face’ of the club (usually a very outgoing and personable officer)
• Fundraising - In charge of generating revenue for the club through money raising events (T-Shirt sales, car washes etc…)

(* Sport Clubs must have this officer to register with the Sport Club Office)

Accountability of Sport Clubs Officers

Club officers and members are accountable for all policies and procedures outlined in this manual, as well as the FGCU Student Code of Conduct.  It is the student's responsibility to obtain copies of these documents and become familiar with them.  These documents may change from year to year, so it is important to review them each year.  Failure to "know" is not an excuse for those not observing Program and/or  University policies and procedures.

WHAT DOES AN ADVISOR DO?

Sport Club advisors are a source of guidance that club officers and participants have, with regard to their specific sport.  It is the advisor’s responsibility to be familiar with the policies outlined in this manual, as well as the Registered Student Organization Manual produced by the Office of Student Involvement.  In doing so, the advisor will be able to effectively assist the club with its activities. 

 Sport Clubs responsibilities to their advisor:

• Notify advisor of meetings and events you wish them to attend
• Consult with them in the planning of projects and events
• Talk over problems with the advisor
• Be clear and open about the team’s expectations for your advisor

At the beginning of each academic year, clubs are required to re-submit the Advisor Acceptance Form, which requires their advisor’s signature.  It is required that advisors are full time FGCU faculty or staff.

WHAT IS A CONSTITUTION AND HOW DO I WRITE ONE?

Each Sport Club must have a constitution on file with the Sport Clubs Office, and update it at least every four years.  A constitution helps guide the organization and align its actions with its goals.  The document should include, but is not limited to, the following:

• Description of the purpose and goals of the club
• Rule and policies regarding: participation, facility usage, and FGCU
• Role and responsibilities of each officer position
• Officer election procedures
• Expectations for team members

 Download a sample constitution from the "Starting a Club" section of our Forms Page.

WHO IS THE SPORT CLUB COORDINATOR?

The Department Campus Recreation employs a full time professional to supervise Sport Clubs and their activities. The Sport Clubs Coordinator is responsible for ensuring that the individual clubs operate in a safe manner benefiting both the club participants and the university community as a whole.

The Sport Clubs Coordinator serves as a consultant to clubs on both their day-to-day operations and special events. They act as an advisor to the Sport Clubs Council Executive Board and is responsible for ensuring that their efforts benefit all Sport Clubs participants equally, and ensuring that all rules and regulations are followed. The Sport Clubs Coordinator also serves as a liaison between the sport clubs programs' participants and the University's administration.

DO WE HAVE TO REGISTER AS A SPORT CLUB?

All Sport Clubs must first register as a Student Organization (RSO) with the Office of Student Involvement (OSI).  It is at the discretion of the club officers if they wish to apply to join the Sport Clubs Council.  Registering with the Sport Club Office provides the Sport Club with the following benefits:

• Eligible for apply for funds from the Sport Club Council.
• Assistance with practice schedules, tournament scheduling and special events from the Sport Clubs Office.
• Marketing supplies and design upon request.
• Focus on valuable leadership, management and budgetary skills specific to athletic based teams.

RSO's that are not registered as a Sport Club will not have priority reservations for practice space, and must apply for funds from Student Government through the annual budget application or Senate Bill.

WHERE DO I GO IF I HAVE MORE QUESTIONS?

If you have more questions, please see if your question is answered in the Sport Clubs Team Manual or visit the Contact Us page.