Campus Recreation

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Bylaws

Florida Gulf Coast University

Campus Recreation Advisory Board Bylaws

Effective January, 2012

Article III. Ad-Hoc Committees

Article VI. Board of Recommendation

Article I. Board Purpose

The Campus Recreation Advisory Board (the Board) is a recommending body, and as such shall serve in an advisory capacity to the Director and staff of Campus Recreation. It shall serve as a means of communication between the department and program participants, and provide a means of input from the Florida Gulf Coast University students and faculty/staff.

Article II. Membership

Section 2.01

The Board shall consist of seven students and faculty/staff, with one of the faculty/staff serving as the Chair. The student Board members serve a one year term, with eligibility to serve for two years upon request to the Appointment Committee. The faculty/staff Board members serve two year terms. All terms begin in the fall semester, with the exception of openings that may become available throughout the year. Members may seek consecutive terms; terms may not exceed three consecutive terms for students ; two consecutive terms for staff and faculty.

Section 2.02

The Vice President of Student Affairs, Director of Campus Recreation, Student Body President, and the current Chair of the Board, will serve as the Appointment Committee. The Appointment Committee will appoint all members of the Board through a process decided upon by the committee. The Appointment Committee may accept recommendations from constituency groups in the appointment process. Appointments for the upcoming year will be selected at the end of the spring semester. As openings become available throughout the year, a new Board member will be appointed by the Appointment Committee, as needed.

Section 2.03

Membership eligibility includes:

(a) Board members must be an active member of their represented constituency.

(b) Board members must possess a general knowledge of Campus Recreation.

Section 2.04

Standing members will represent the following constituencies at the University. If any position cannot be filled by the appropriate designated representative, the Appointment Committee can substitute another classification of standing member in an effort to ensure a complete board. Board members may seek consecutive terms per limitations (Section 2.01). The Appointment Committee shall use the following guidelines to establish representation from campus wide constituencies.

(a) Two full time faculty and two full time staff from any Division other than Student Affairs

FGCU Faculty
FGCU Staff

(b) Seven students representing one or more of the following constituencies.

Campus Recreation Student Employee
Commuter Student
Graduate Student
Intramurals
Registered Student Organization
Resident Housing Association
Sport Club Council
Student Athlete
Student Government
Campus Recreation Participant

Section 2.05

The Vice President of Student Affairs will appoint a Student Affairs non-Campus Recreation faculty/staff member as the Chair for the Board. The Chair will serve one two-year term. The Chair may serve non-consecutive terms. The Chair will work in conjunction with the Director of Campus Recreation in setting meeting agendas. The Chair will also preside at each meeting, be responsible for the minutes of the meetings; if necessary, make a call for votes and may participate in the voting if required to break a tie.

Section 2.06

All Board members must remain an active member of their represented constituency during their term. All Board members are also expected to attend all Board meetings. More than two unexcused absences or an inactive status within the represented constituency will result in removal from the Board. In the case of removal, new Board members shall be appointed by the Appointment Committee.

Section 2.07

The Director of Campus Recreation or designee will serve as an ex-officio member (non-voting) of the Board.

Article III. Ad-hoc Committees

Section 3.01

Ad-hoc committees may be formed at the discretion of the majority of the Board. Ad-hoc committees will serve as informative bodies to the Board and will disband after the purpose is served.

Section 3.02

All committees created must include a minimum of two Board members; one Campus Recreation and one professional staff member. Members do not need to be on the Board. The committee Chair shall be a Board member appointed by the Board Chair.

Section 3.03

All committees are coordinated by the Board Chair who is an ex-officio member of each committee. Committee chairs shall keep the Board Chair informed of their committee’s progress.

Article IV. Meetings

Section 4.01

The Board will meet once per month during the academic year. Additional meetings may be called by the Chair. All meetings are open to the public.

Section 4.02

Meetings will be announced at least 72 hours prior with all available information, including time, place, and agenda. Public notice of meeting time, location, and agenda will be posted on the Campus Recreation website at least 2 business days prior to the meeting. The Board Chair will be accountable to ensure notices are posted according to the bylaws.

Section 4.03

Quorum is required at all meetings. Quorum is defined as half plus 1 members or 7 including the Chair. Members from the Appointment Committee may attend to constitute quorum, but do not hold voting privileges.

Section 4.04

Minutes will be kept and posted to the Campus Recreation website within 3 business days after each meeting.

Section 4.05

Meetings will be governed by Robert’s Rules of Order. If bylaws conflict with Robert Rules, bylaws supersede.

Article V. Power of Duties

Section 5.01

The Board will conduct an annual review and recommendation for the following:

(a) Program area budget allocations

(b) Expenditures from reserve accounts

(d) Annual department goals and objectives

Section 5.02

The Board will conduct periodic review and recommendation for the following:

(a) Facility planning

(b) Facility use guidelines

(d) Program development

(e) Organizational structure

Section 5.03

The Board will serve as a forum for the discussion of Campus Recreation related ideas, issues, and concerns of interest to the Board, members of the campus community, or the staff of Campus Recreation.

Article VI. Board Recommendation

Section 6.01

The Board shall forward all recommendations to the Director of Campus Recreation and the Vice President of Student Affairs in the form of a recommendation letter including all signatures from Board members. (Refer to supplemental document)

Section 6.02

A vote may be called when consensus cannot be reached on a recommendation.

Section 6.03

The Board may request more information as needed to make a fair recommendation. In this case, the item of business may be tabled to the next meeting.

Article VII. Amendments

Amendments of this document may be recommended to the Vice President for Student Affairs by a 2/3 vote of the Board at any regular meeting constituting a quorum. The proposed amendments shall be submitted in writing and read to the Board at a regularly scheduled meeting; the vote will be taken at the next meeting following the reading. If the proposed amendment receives support by 2/3 of the vote of the Board, they will convey the proposed amendment to the Vice President for Student Affairs for final action. Amendments approved by the Vice President for Student Affairs are effective immediately.