Event Related Forms
Solicitor's Permit | Event Parking Permits | Alcohol Permit | Student Event Registration Form
Your event may require additional forms to be completed and approved prior to your event. Please take a moment to review the forms listed below. You can also print out the forms necessary for you event. If you have any question as to whether your event will require an additional permit, please feel free to contact Campus Reservations at (239) 590-1090.
Solicitor's Permit
The purpose of the Solicitor's permit is to provide a mechanism for which the University can track solicitation on campus. Each request for solicitation is reviewed by designated University personnel for compliance with the Universities rules and policy. It also provides a protection to the University and each faculty, staff, student and visitors by allowing the University to verify that an applicant is licensed and insured to do business in the State of Florida.
Sales, Advertising, Promotional, or Informational materials (Bulletins Boards and/or Information Tables)
Advertising, promotional, or informational materials designed for posting, display or distribution inside or outside of University buildings are restricted to official bulletin boards or areas approved in advance by the appropriate university official. No unauthorized materials may be fastened to, or hung from shrubbery or trees, nor drawn, painted or otherwise displayed on sidewalks, walls or building exteriors
All student sponsored signs, posters, handouts, etc., must receive approval, as indicated by official stamp from the Dean of Student Services office prior to display. All other non-student university sponsored signs, posters, handouts, etc., must receive approval by the Vice President for Administrative Services or designee.
Solicitors and vendors including students, faculty and other University personnel, are prohibited from using University facilities, equipment and services for the purpose of conducting sales or business transactions with individuals or organizations unless approved in accordance with this rule.
Click here for a printable Solictor's Application and copy of Rule 6C10-9.006.Solicitation on Campus.
Event Parking Permit
As Florida Gulf Coast University continues to grow, the Office of Parking Services must manage parking spaces on campus more efficiently and effectively. To better serve those who use FGCU's parking lots on a day-to-day basis, Parking Services has created specific rules for parking usage related to events on campus.
To park on campus, all visitors must acquire and display a temporary parking decal from the Parking Information Booth or Parking Services.
FGCU Department/Organization
Any Department sponsoring an event with 10 or more outside participants must complete the Parking Request Form. When this form is submitted to Parking Services your department will have the option to receive temporary parking decals in advance for mailing or you may notify participants to pick up the decal upon arrival to campus at the Parking Information Booth. It is the responsibility of your department to see that event participants receive a decal and to advise participants that decals must be displayed in a visible spot every time the vehicle is parked on campus.
Click here for a printable Event Parking Request/Waiver Form
Outside (non-FGCU) Organizations
For outside groups renting facilities for events on campus, an Event Planner will work with you to coordinate your parking needs. For more information, please contact Campus Reservations at (239) 590-1090.
Alcohol Request Form
The University endeavors to maintain an environment conducive to teaching and learning and to personal and professional growth. Irresponsible use of alcoholic beverages is detrimental to this goal. The University discourages irresponsible use of alcoholic beverages and wishes to ensure compliance with local, state and federal laws by all groups and individuals on University premises. The term "alcoholic beverages" means beer and wine, but excludes distilled spirits. No distilled spirits are allowed on campus. The use of Alcoholic Beverages policy is outlined in Rule 6C10-9.002.
In order to have alcoholic beverages at an event on campus, the group/organization must complete an Alcohol Request Form and submit that form to Campus Reservations for routing of approvals.
Click here for a printable Application for Serving Alcohol.
Student Event Registration Form
The Student Event Registration form is required for FGCU Student Clubs and Organizations planning events on campus and is in addition to making your reservation for space through Campus Reservations. Your reservation is not officially confirmed until this form is submitted and approved by the Director of Campus Involvement. Please note that this form is due in the Office of Campus Involvement at least 2 weeks prior to the event date. Failure to submit this form to Campus Involvement will result in your reservations being cancelled by Campus Reservations. Fore more information on this form, you can contact the Campus Involvement Office at (239) 590-7739.
Click here for a printable Student Event Registration Form.
