Classification of Events:

Florida Gulf Coast University proudly hosts a variety of events and activities on campus each year.  To manage our space and facilities in a manner that provides availability for our core mission activities, the following event classifications and requirements have been established.  All reservations for the below categories must be made by emailing the room scheduler at rmsched@fgcu.edu.

Click here for: 6 Easy Steps to Look Up Space 

Click on the below link to be redirected to a brief tutorial on how to look up the avialability of specific spaces on campus:

Calendar of Events/Webviewer Online Tutorial

Requisite Events:

• Events coordinated and managed solely by the University schools, colleges, departments, departmental centers, institutes and grants conducting official University activities.  These events must be pertinent to the daily operation and mission of the University, as determined by Campus Reservations.
• Events coordinated and managed solely by the Student Government, University Student Organizations officially registered through the Division of Student Affairs or those groups pending registration, who have been authorized by the Office of Student Involvement.

Non-Requisite Events:

• Events that are coordinated and managed by the University schools, colleges, departments, departmental centers, institutes, or grants in conjunction with an outside group.  These events must be related to the mission of the University, as determined by Campus Reservations.
• Events that are coordinated and managed by Student Government, University Student Organizations officially registered through the Office of Student Involvement or those groups pending registration, who have been authorized by the Office of Student Involvement in conjunction with an outside group.

University Sponsored Event:

• Events that are managed and coordinated by an outside group, but a University department, group, college, center, institute or group has agreed to sponsor the event and facilities use rental.

Private Events:

• Any for-profit organization, entity, or agency, non-FGCU alumni associations, student, faculty or staff use of University facilities for non-related University activities, or other outside persons or group not affiliated with the University.

Table Reservations

The Cohen Center Information Booth is responsible for setting up Cohen Center information tables, as well as signing out Campus Reservations tables and chairs for reservations outside of the building.  To make a table reservation, please email your request to rmsched@fgcu.edu.  More information regarding rules and regulations will be provided at that time.  For groups selling merchandise on campus, certain items may be prohibited from sale or distribution based on University contracts and/or policies.  Fees may also apply.

Cohen Center Table Reservations:

Tables reserved for placement inside the Cohen Center will be set up for you the morning of the reservation.  Guests must check in with the Cohen Center Information Booth upon arrival and departure.  The event contact will be asked to show their Eagle ID or other government issued ID and to provide a cell phone number in case we need to contact them at some point throughout their reservation.

The event contact will be asked to sign the check out sheet acknowledging their agreement with the conditions listed on the header of the sheet.

Campus Table Reservations:

Guests must check in with the Cohen Center Information Booth upon arrival and departure.  The event contact will be asked to show their Eagle ID or other government issued ID and to provide a cell phone number in case we need to contact them at some point throughout their reservation.

The event contact will be asked to sign the check out sheet acknowledging their agreement with the conditions listed on the header of the sheet.

Due to the high volume of table reservations, guests must transport tables and chairs to their designated location.  For reservations of more than three tables, guests may temporarily use the table cart, but are asked to bring it back immediately so others may have use of the cart.

Tabling Zone Map
 

Other event related information

For an event to run smoothly, please visit the Policies and Guidelines page to find instructions and forms related to use of alcohol, solicitation, free speech, and other campus policies that may impact your event.  Also visit the Resource Providers page to get information on how to contact campus departments for services such as catering, parking, security, custodial and other event related needs.