Reserve a Space: Outside Groups
Outside Groups
Non-University groups, whether on their own or working in conjunction with a University department may reserve space on campus, provided space is available and they are willing and able to meet the requirement listed below.. All outside entities must work with an Event Planner in the Campus Reservations department when wishing to hold a meeting or event on the campus of Florida Gulf Coast University.
We offer two easy ways to book a facility at Florida Gulf Coast University.
- Contact Campus Reservations at (239) 590-1090.
- Download and print the PDF "Meeting and Event Planning Worksheet." You can fax your completed worksheet to Campus Reservations at (239) 590-1145.
You will be contacted by an Event Planner within one business day of your request.. Please note that your request for a room will not be confirmed until an Event Planner contacts you with a confirmation.
Contract Requirements
The University requires the signing of a Facilities Use Agreement which outlines in detail financial arrangements, cancellation policies, and state-mandated policies and regulations. Any arrangements made with the University are not binding until the Facilities Use Agreement is signed by an authorized representative of your group and countersigned by Florida Gulf Coast University.
Insurance
During the term of the Agreement, the USER shall, at its sole cost and expense, carry and maintain comprehensive general liability insurance, insuring against liability for bodily and personal injury to or wrongful death of persons, or damage or loss of property occurring in or about the premises arising out of USER's use or occupancy thereof, in an amount not less than:
- $1,000,000 Bodily Injury
$1,000,000 Personal Injury Liability
$1,000,000 Property Damage Liability
USER shall provide FGCU with proof of insurance in the aforementioned limits no less than fourteen (14) calendar days prior to the use of the Facility. Such proof may be in the form of a Certificate of Insurance, which must be provided for all policies of insurance and renewals thereof in a form(s) acceptable to FGCU and shall name the State of Florida, FGCU BOT and its officers, agents and employees as additional insureds.
Where applicable, and unless exempt, USER shall carry Workers' Compensation insurance in the statutory limits, as required by Florida law.
Where applicable, the USER shall carry Host Liquor Liability Insurance.
FGCU shall be notified in writing of any reduction, cancellation or substantial change in the policy or policies at least thirty (30) days prior to the effective date of said action.
If you are unable to provide a certificate of insurance, an Event Planner can work with you to purchase insurance through a recommended and University approved insurance provider.
