Do you Qualify as a Registered Student Organization (RSO)?

A Registered Student Organization is defined as a group of at least four currently enrolled FGCU students who unite to promote a common interest.  To see if you are considered a fully active and registered student organization, visit http://studentservices.fgcu.edu/studentinvolvement/rso.html

A student organization must be acknowledged as a Registered Student Organization with the Office of Student Involvement in order to reserve space on campus at no charge.  If the student organization is not an RSO they will be treated as a private organization (see an Event Planner for the definition and requirements of private organization facility use).

Timeline for RSO Event Requests and Event Planning Form Requirements

All RSO special event requests must be made at least two weeks prior to the planned event.  Requests that come in with less than two weeks notice will be denied and asked to reschedule to a later date.

It is the RSO's responsibility to submit an Event Planning Form online at fgcu.collegiatelink.net at least 14 days prior to the event date.  In addition to the Event Planning Form, the Campus Reservations' R25 event confirmation must also be submitted electronically through Collegiate Link.

If the Event Planning Form and R25 reservation confirmation have not been submitted prior to the 14 day deadline, the Coordinator for Student Organization Development will notify Campus Reservations that the event has been cancelled.

Click on the below link to be redirected to a brief tutorial on how to look up the availability of specific spaces on campus:

Calendar of Events/Webviewer Online Tutorial

Table Reservations

The Cohen Center Information Booth is responsible for setting up Cohen Center information tables as well as signing out Campus Reservations tables and chairs for reservations outside the building.  To make a table reservation, please email your request to rmsched@fgcu.edu.  More information regarding rules and regulations will be provided at that time.  For groups selling merchandise on campus, certain items may be prohibited from sale or distribution based on University contracts and/or policies.

Cohen Center Table Reservations:

Tables reserved for placement inside the Cohen Center will be set up for you the morning of the reservation.  Guests must check in with the Cohen Center Information Booth upon arrival and departure.  The event contact will be asked to show their Eagle ID or other government issued ID and to provide a cell phone number in case we need to contact them at some point throughout their reservation.

The event contact will be asked to sign the check out sheet acknowledging their agreement with the conditions listed on the header of the sheet.

Campus Table Reservations:

Guests must check in with the Cohen Center Information Booth upon arrival and departure.  The event contact will be asked to show their Eagle ID or other government issued ID and to provide a cell phone number in case we need to contact them at some point throughout their reservation.

The event contact will be asked to sign the check out sheet acknowledging their agreement with the conditions listed on the header of the sheet.

Due to the high volume of table reservations, guests must transport tables and chairs to their designated location.  For reservations of more than three tables, guests may temporarily use the table cart, but are asked to bring it back immediately so others will have use of the cart.

Tabling Zone Map
 

Classification of Events:

In order to assist you with your event needs, your Event Planner will ask you Event Classification questions.  These will determine any additional items needed for your event.