skip navigation

Florida Gulf Coast University

Website Directory  

Human Resources

Follow us on Twitter Join us on Facebook Reconnect on LinkedIn
Human Resources
Organization Development
HR Staff & Services
Related Resources

Human Resources Department
Florida Gulf Coast University
Modular 2
10501 FGCU Blvd. South
Fort Myers, FL 33965-6565

Tele: (239) 590-1400
Fax: (239) 590-1011

If you have a hearing or speech impairment, call Florida Gulf Coast University using the Florida Relay at 711.

Employee Handbook


VI. Your Benefits

Address and Personal Status Changes

It is important that you promptly contact Human Resources to update any change in your name, home address, telephone number, e-mail address, office location and office telephone number, marital status, beneficiary, number of withholding exemptions and/or emergency contact number. Accurate information is important in order to keep your personal data current and to adjust insurance coverage and other pertinent benefits information.

Professional Development

We encourage you to participate in relevant professional development and training opportunities. Human Resources and other University departments offer a variety of training programs for University staff. Additionally, professional development opportunities may be available through professional associations or other outside organizations. You should discuss the availability of these opportunities with your supervisor. If approved, attendance at these programs is considered work time and any applicable registration fees may be paid when funds are available through your department.

Insurance and Retirement

The University works continuously to increase the benefits you receive as a University employee. The University contributes approximately 32 percent of your gross salary to the payment of your retirement, social security, state health and state life insurance costs.

Some of the benefit plans have limited enrollment periods. If you do not enroll within this time period, you may only enroll during the annual open enrollment period. It is important to note that some benefits are not normally available during the annual open enrollment period.

For more detailed information about the benefits provided to you as a University employee, you may refer to the HR Benefits web page.

Health Insurance

The State of Florida provides comprehensive health insurance programs for you, your spouse and dependents through the State Health Self-Insurance Plan. The plans provide hospitalization, physician and pharmaceutical coverage.

For detailed information regarding your health insurance plan options, you may refer to the HR Benefits web page.

FGCU Life Insurance

All full-time and part-time employees will have automatic, FGCU paid Term Life insurance. The amount of coverage is one and a half times the employee's base salary for the group life and includes an accidental and dismemberment benefit. The university pays 100% of the cost of the coverage for all eligible employees. Click here to review the informational flyer provided by Minnesota Life. The beneficiary designation form can be downloaded by clicking here.

Life Insurance

The University offers eligible full and part time employees term life insurance, including an accidental death and dismemberment benefit. All Faculty, A&P and SP employees, regardless of classification, will have an automatic Basic Life Insurance Benefit of $25,000. The University pays 100% of the premium for full-time employees and contributes toward coverage for part-time employees on a pro-rated basis according to their percentage of employment.

Employees also have the opportunity to purchase additional term life insurance in amounts from one to seven times their base annual earnings, up to a maximum of $1,000,000. This is an "employee-pays-all" after tax benefit, but the premiums are competitive. Based on the level of coverage selected, medical underwriting may be required. Human Resources can provide additional information about this plan. For detailed information regarding your life insurance plan options, you may refer to the HR Benefits web page.

Additional life insurance is available through approved carriers. These plans are paid entirely by you.  

Supplemental Insurance Plans

You may select from a variety of supplemental insurance plans offered through payroll deduction. These plans are paid entirely by you at reduced group rates.

Dental Insurance
Cancer and Intensive Care
Hospital Income Insurance
Accident/Disability Insurance
Long Term and Short Term Disability Income Insurance
Long Term Care
Pre-Paid Legal Insurance
Vision Insurance

For detailed information regarding any supplemental insurance plans, refer to the HR Benefits web page.

Florida Retirement System

Another significant benefit that you receive as a University employee is membership in the Florida Retirement System (FRS). The FRS provides two retirement options: the Pension Plan and the Investment Plan.

The FRS Pension Plan is a defined benefit plan. The University contributions are based on your salary and your FRS membership class (Regular Class, Special Risk Class, etc.) The employee is required to contribute 3% based on gross earnings. The Pension Plan requires 8 years of creditable service to vest and receive a retirement benefit if initially employed on or after July 1, 2011. Employees having any employment with an FRS eligible employer prior to July 1, 2011 may be subject to different plan requirements.

The FRS Investment Plan is a defined contribution plan. The University contributions are based on your salary and your FRS membership class (Regular Class, Special Risk Class, etc.) The employee is required to contribute 3% based on gross earnings. The Investment Plan requires 1 year of creditable service to vest (i.e. own the assets in your Investment Plan account.)

Detailed information regarding the Florida Retirement System may be found at

Deferred Retirement Option Program

The Deferred Retirement Option Program (DROP) allows members to have their retirement benefits deposited monthly into their DROP account, earning interest, while simultaneously continuing to work (but not earning additional credit for retirement). The purpose of this program is to provide a way for retirees to accumulate additional savings while continuing employment. For additional information about FRS retirement and the DROP program you may visit their website at

Optional Retirement Program

A&P employees are eligible to participate in the Optional Retirement Program (ORP) instead of the Florida Retirement System (FRS). As an A&P employee you must make an irrevocable election to participate in either the FRS or the ORP within the first 90 days of employment. If you are reclassified or promoted to an A&P position, you have 90 days to elect participation in the ORP. For further information refer to the HR Benefits web page.

Flexible Spending Accounts Program

The Flexible Spending Accounts Program (FSA) allows you to pay for eligible medical expenses and/or dependent day care expenses from your gross earnings before taxes are calculated. The annual election amount you choose is automatically deducted from your pay. This plan allows you to increase your take-home pay by utilizing pre-tax payment for these services.

You must enroll within 60 days of your employment, during open enrollment or within 60 days of a change in your family/employment status.

Tax Deferred Annuities

You may purchase fixed, variable, flexible, or investment annuities from several different companies by payroll deduction. These annuities result in a tax deferment for you because the dollars put into the program are not taxed until you receive them. To achieve maximum benefit, this program should be considered only for long-term savings.

Employee Tuition Voucher Program

Full time FGCU employees in a faculty, A&P or Support Personnel position and/or on approved leave with or without pay, are eligible to use the Tuition Voucher for up to six hours of credit coursework per semester at FGCU. The employee may assign his or her Tuition Voucher benefit entitlement to a spouse or dependent child. The benefit may be assigned to a spouse or dependent child for degree seeking, undergraduate credit courses only. Each employee is entitled to a Tuition Voucher benefit not to exceed a total of 6 credit hours, whether used by the employee, spouse or dependent child, or a combination of eligible users. Please access the tuition Voucher Form and Guidelines from the HR Forms webpage for procedures regarding this benefit.

Employee Assistance Program

The Employee Assistance Program (EAP) is available for all faculty, A&P and Support Personnel employees and their immediate family members.

This program is absolutely confidential and there is no cost to you or your family members for this benefit.

The Southwest Florida Employee Assistance Programs, Inc. is the provider organization for EAP services. They have convenient counseling offices located in Fort Myers, Cape Coral, Port Charlotte and Naples. You can contact their offices twenty-four (24) hours a day, seven days a week, by calling (239) 278-7435 or (800) 226-7930.

The EAP professional staff is available to assist with problems including, but not limited to, those associated with marital and family difficulties, financial, legal, alcohol and drug abuse, emotional difficulties, aged parents, grief and abuse.

Professional services provided by EAP are available as follows:

  • Unlimited accessibility to the program by employees and members of their immediate families.
  • Up to three (3) counseling sessions, per event, for the purpose of assessing the nature of the problem(s).
  • Utilization of motivational and short-term counseling.
  • Referral to outside community or health insurance treatment resources for follow up.
  • Case management to track outcome.

For more information regarding the EAP, please feel free to contact Human Resources or Southwest Florida Employee Assistance Programs.

Florida Prepaid College Program

This program is available for parents, relatives and others to prepay the future cost of a child's post-secondary tuition and dormitory residence fees at affordable rates. All of Florida's 11 state universities and 28 community colleges are part of this plan. The state of Florida guarantees payment at the time of enrollment of your beneficiary for the full tuition and optional dormitory fees purchased under this plan.Once you have enrolled in this program, your payments can be made through payroll deduction.

For additional information, please contact the Program Office toll-free in Florida at 1-800-552-4723.

Discount Coupons

The University receives discounts for various tourist attractions throughout the State of Florida including Disney World, Universal Studios and Sea World.  Additionally discounts are available at many local business establishments. Visit the FGCU Employee Discounts web page for more information.

Blood Donation Program

The University sponsors periodic blood donation drives. These drives are a public-spirited endeavor that is fully endorsed by the University. Each unit of accepted blood is credited to the FGCU account. These credits can be used to help employees and their immediate family members defray the replacement cost in the event a need for blood arises.

Announcements of upcoming drives are distributed throughout the University community and all employees are encouraged to participate.