Human Resources Homepage
HR Updates Homepage
September, 2008

Open Enrollment Dates Reminder

Enroll in plans for the 2009 Plan Year!!!!!

Preview Period:

Sept. 15th – 19th

Planning & research time

Open Enrollment Period:

Sept. 22nd – Oct. 17th

Ends at 5:30 p.m. Eastern Time

Correction Period:

Oct. 20th – Oct. 31st

Receive open enrollment benefits package in the mail.

In People First you can:


• Change your coverage levels; and/or


You will receive a confirmation statement for changes made during open enrollment.

Read benefits statement carefully to see the plans and coverage levels you will have beginning January 1, 2009, if you make no changes.


• Drop coverage during this period


Review this statement carefully.

Go to the Health & Insurance tab in People First ( to see the other coverage and plan options.

You can also call the Service Center at 1-866-663-4735, or visit the MyBenefits website at for more information.



If corrections are needed, call the Service Center during this period.

Benefit Fair Reminder

The Annual Benefits Fair will be held on Wednesday, September 24, 2008, from 9 AM to 3 PM in the Student Union Ballroom.  We look forward to seeing you there!

New "Grace Period" for Flexible Spending Accounts

Starting with the 2008 plan year, the state is adding a grace period to give you more time to use the money you set aside:



Money set aside for expenses between:

File your claims by:


January 1, 2008 and March 15, 2009

April 15, 2009


January 1, 2009 and March 15, 2010

April 15, 2010

Over Age Dependent Coverage Available

Effective January 1, 2009, employees may purchase coverage for children age 19 through the end of the calendar year when the child turns 30, at an additional premium, for dependent children that:

  • Are not married,
  • Have no dependents (i.e. children, domestic partner),
  • Are not provided or otherwise have available other major medical health insurance, and
  • Either live in Florida or are a student in another state.

To ensure eligibility, requirements have been built into the “Register Dependents” screen on the People First website.  These requirements are outlined via a series of questions and will ONLY occur when the “Relationship” type of “Over-Aged Dependent” is selected.

Edits have been implemented in People First with the “Date of Birth” field to ensure that the dependent meets age requirements.  Additionally, edits have been implemented to ensure that a dependent who can be covered under the employee’s family coverage is not covered as an over-aged dependent. 

- Children, from age 19 through the end of the calendar year when the child turns 25, are covered under the employee’s family insurance plan if they:

      • Are dependent on you for financial support, and
      • Either live with you or are a full-time or part-time student

- Dependents 19 to 30 can be covered as an over-aged dependent when they do not meet the criteria listed above.

Coverage for optional over-age children is not automatic. Employees must enroll these children in an individual policy through People First. By enrolling these children employees agree to pay premiums, for the entire plan year, through payroll deductions.


  • Premium payments may qualify for pre-tax treatment (if, for example, the employee provides more than half of their support). This means premium payments are deducted from wages before taxes. Employees must certify that their optional over-age child qualifies as a tax dependent for health coverage purposes at the time of enrollment.
  • If an employee’s optional over-age child does not qualify for pre-tax treatment, premiums must be paid with post-tax dollars (the premium is deducted from the employees’s paycheck after taxes).

If you currently have …

Then …

Individual coverage

  • You keep your individual pre-tax policy (your premium deducted before taxes)
  • Your dependent will have an individual policy and premiums will be deducted from your paycheck either pre-tax or post-tax

Family coverage … and you continue to cover other eligible pre-tax dependents

  • You keep your pre-tax family policy (your premium deducted before taxes)
  • Your dependent will have an individual policy depending on the tax status of your child.

The premium for Over-Age Dependent coverage is $449.26 if the employee is enrolled in one of the Standard Health Plans and $414.26 if the employee is enrolled in one of the High Deductible Health Plans.


Colonial Accident & Disability

Colonial will offer fixed rate disability plans effective January 1, 2009.   Employees who were previously enrolled in a Colonial disability plan (prior to this fixed rate plan offering) may remain in the grandfathered plan or they may change to one of the new fixed rate offerings.  If an employee chooses to enroll in one of the fixed rate offerings, they must cancel their insurance under the grandfathered offering.

The following changes have been implemented in People First (and will be available during and after open enrollment) for the Colonial Accident and Disability offerings:

  • Fixed rate chart, based on the employee’s age, has been implemented within the “Accident/Disab” tab.
  • Within the “Accident/Disab” tab, the following applies to the Disability Insurance table:
    • “Coverage” represents the elimination period that applies to the insurance. 
    • The values for “Coverage” are as follows:
      • First value represents the elimination period for accident.
      • Second value represents the elimination period for sickness.
      • For example, if the employee chooses a plan with an elimination period of 0/7, then the elimination period is zero days for accident and seven days for sickness.
  • Medical Underwriting is no longer required for Colonial “Accident” or “Accident/Disability” insurance.

Plan Brochures

Human Resources will be distributing UnitedHealthcare and Avmed HMO packets via campus mail.  However, brochures detailing the State PPO Plan (Blue Cross/Blue Shield) and supplemental plans such as dental, cancer, etc. will not be distributed.  To review brochures for those People First website plans, visit the People First website or call 1-866-663-4735 to request a copy.

Sick Leave Pool Open Enrollment

The annual Open Enrollment period to join the University Sick Leave Pool begins on September 22, 2008, and runs through October 31, 2008.

All Faculty, A&P and USPS employees with at least one year of employment and a minimum of 64 hours of unused sick leave may enroll during the Open Enrollment period. At the time of enrollment, each employee contributes eight (8) hours of sick leave to the Pool.

The FGCU Sick Leave Pool provides an extra measure of protection for an employee who may suffer an illness or injury that exhausts all of their personal accrued leave. Without the Sick Leave Pool, such an employee could be facing a medical leave of absence without pay. Instead, members may apply to utilize sick leave hours from the Pool, up to a maximum of 480 hours, thereby continuing to receive their regular biweekly paycheck.

Eligible employees will receive an e-mail notification and should complete and submit the Sick Leave Pool Enrollment form attachment.

Those employees may also stop by the HR table at the Benefits Fair on September 24th to enroll.