HR UPDATES
Human Resources Homepage
HR Updates Homepage
February, 2010

HR Records Team Changes

Records Team

The HR EPAF and Records Team has a new member; please welcome Sandy Zablackas to our team. Sandy joins the FGCU HR Records Team from Macys where she spent over 20 years in Human Resources. Sandy is currently learning the EPAF system and is eager to start assisting EPAF Originators and Approvers with questions and training.

In addition, the HR EPAF and Records Team will be changing the way we do business to better serve our customer’s needs. The Records Team will be assigned to departments as follows.

Debbie Lennox (Ext. 1401) is the HR liaison for the following divisions/departments:

Academic Affairs Administration
College of Arts and Sciences
College of Professional Studies
Student Affairs
WGCU

Sandy Zablackas (Ext. 1416) is the HR liaison for the following divisions/departments:

Advancement
Administrative Services
Athletics
College of Business
College of Education
College of Health Professions
Library Services
President’s Office

If you have any questions, please do not hesitate to contact Beth Hill, Coordinator, HR Records Administration at 590-1406. We look forward to better serving the University Community.


W2 Reprints Available on Gulfline
HR is very happy to announce that you may now reprint your 2009 W2 tax form through Gulfline.

Once you have logged in, click on the following menu items in the order given:

Employee
Tax Forms
W-2 Wage and Tax Statement

On the Tax Statements screen, select the Tax Year and click on Display to view your statement.

If you have any questions, please contact HR/Payroll by emailing payroll@fgcu.edu.


Reminder to Supervisors- Employees Must Complete "Getting-On-Board"
New employees must visit HR to complete their "Getting On-Board with Human Resources" Program on or before their first day of employment.

OPS 'Getting On-Board' Sessions are offered 5 days a week:      
  • Mondays 1:00 pm
  • Tuesdays 4:00 pm
  • Wednesdays 11:00 am
  • Thursdays 10:00 am
  • Fridays 11:30 am

New employees must arrive promptly for the scheduled time and bring their completed sign-on packet that is available for download on the HR website http://www.fgcu.edu/HR/packets.html. Those who arrive late or do not have their completed paperwork will be required to attend a later session. Once the session is completed the employees will receive a ‘Sign-On Verification’ form which they are directed to return to their supervisor. This form notifies the supervisor that the employee has completed the “Getting On-Board” requirements and is able to begin work.

Faculty, A&P, and SP new employees will be scheduled with an appointment to complete the program on their first day of work. This appointment will be stated in the Letter of Offer sent to the new employee.

Please feel free to contact HR (590-1400) with any questions about "Getting On-Board with Human Resources". Thank you for your help ensuring all employees complete their "Getting On-Board with Human Resources" program on or before their first day of FGCU employment.


How to Access People First as a MAC or Firefox User

Employees have reported issues trying to access People First using Firefox or a MAC. Please follow the instructions below to gain access to the People First system until a permanent solution is put into production in July 2010.  Assuming that you have a version of the Firefox browser on your Mac, the following should work.  
 
Please note, the People First system has not been fully tested with the Firefox browser.  There are some known issues with the display of certain buttons and dropdowns, although they appeared to function properly in our limited testing.  Because we are aware of these issues we do not openly advertise Firefox as an option and only recommend IE 6 Service Pack 2 or IE 7 on a PC.  We are looking forward to the People First system enhancements and upgrade scheduled for a July 2010 release, as these known issues will be resolved for the Firefox browser.
 
These are the steps you will need to take to log into the People First system using Firefox on your Mac or PC:
 
• Download and install the add-on called 'User Agent Switcher' from:
https://addons.mozilla.org/en-US/firefox/search?q=user+agent+switcher&cat=all
• Open the Firefox browser
• On the toolbar click 'Tools'
• Select 'User Agent Switcher'
• Select 'Internet Explorer 7'
• You should now be able to log into People First with Firefox
 
From our testing; when you close the Firefox browser it reverts back to its default settings, so you will need to set the 'User Agent Switcher' to 'Internet Explorer 7' each time you want to log into People First.
 
Please contact Dee Bryan at Ext. 1422 if you require further assistance after trying these instructions.


Professional Development on HR Website

We are pleased to announce the addition of a Professional Development section of the HR website.  On the HR home page, main menu, please click on “Professional Development” to navigate to this new section.  Included in this initial phase you will find:

  • Information regarding FGCU professional development, Tuition Voucher and Grant-In-Aid educational leave programs
  • Program Descriptions and Online Registration
  • Performance Management Tools
  • Manager’s Toolkit for individuals new to a management role at FGCU
  • Knowledge Center providing references and resources
  • Links to other FGCU professional development resources

 We look forward to further enhancement of this section, and would appreciate any feedback or suggestions which would enable us to better serve you.


Important Flex Spending Reimbursement Deadlines

Use it or lose it! Flexible spending accounts are a great way to fund medical and dependent expenses with pretax dollars, but if you do not use services and submit your claims by the deadlines, you lose the benefit of these accounts—and the money. (See Section 125 of the IRS Tax Code)

March 15, 2010 is the last date you can have services and claim them on your 2009 reimbursement account. Receipts dated after March 15 will be applied to your account for 2010.

April 15, 2010 is the deadline for filing medical and/or dependent care claims for your 2009 account. Take note:

  • Claims with postmarks, fax dates, or time stamps after midnight, Thursday, April 15, 2010, cannot be honored.
  • If you have any money in your 2009 account after eligible claims have been processed, you will lose it.

 The FSA claim form and other forms are available on the HR website Forms page.


MS Walk

The 2010 Lee County National Multiple Sclerosis Society Walk will be held on Saturday, March 20 beginning at 9 a.m. at Lakes Park (7330 Gladiolus Drive, 3/4 mile west of Rt. 41) in Fort Myers. Multiple Sclerosis is a devastating disease to the central nervous system. Proceeds from this event help fund breakthrough research about Multiple Sclerosis and provide critical services for those living with MS and their families.

Click on FGCU Cares to join the Florida Gulf Coast University MS Walk team as a walker and fundraiser or to make a pledge supporting one of the FGCU Cares team members.  Every team member will receive a complimentary FGCU T-shirt, free breakfast and lunch on the day of the event.  

 Please direct any questions to Susan Moniz, FGCU Cares Team Captain, (239) 590-7833 or email smoniz@fgcu.edu.

 Together, we can make a difference!