HR UPDATES
Human Resources Homepage
HR Updates Homepage
June, 2010

People First Changes

As mentioned in the March 2010 issue of HR Updates, in July 2010 People First will have a new look and feel to make it easier and quicker to complete your state-sponsored benefit enrollments and changes.  The following is a listing of the system changes that are being implemented with the system release currently scheduled for July 20, 2010.

Internet Browsers
At implementation will support the two most recent production releases/versions of Mozilla Firefox web browser and the Microsoft Internet Explorer web browser

  • Other browsers will be allowed for use, but will not be supported
  • Users will be logged off after 30 minutes of inactivity

Password Structure Changes

  • Password structure will be changed to allow up to 30 characters (minimum of eight required)
  • Alpha characters will now be case sensitive (upper/lower)
  • Password structure will require at least one numeric character and one upper and lower case alpha character. Special characters will still be allowed, but not required
  • Users will not be allowed to use their last 10 passwords
  • Passwords that are reset by the Service Center or passwords that are initialized for a new user ID will expire after 30 days. Users will still be required to change their passwords every 90 days

Qualifying Status Change (QSC)

  • Ability to act upon the same QSC multiple times, making changes or enrolling in different insurance plans.  For example, if an employee already enrolled in health insurance during the QSC period, they could not change that selection, however, they could enroll in other   insurance plans during the QSC window
  • New edits to prevent enrollment of a second spouse. Currently the service center can enroll a second spouse on behalf of a participant
  • Allow addition of multiple dependents during QSC’s that allow multiple dependents to be added
  • New edits to prevent the dependent spouse (spouse program only) from adding dependents to health insurance
  • New edits to ensure that terminating the spouse program only allows the spouses to change coverage levels/drop dependents, not change carriers
  • New warning message when changing the annual Medical FSA amount during a QSC, advising participants to not reduce the annual amount below what they have filed claims for

Benefits Address Screen

  • Remove the “Addresses” screen from the Benefits Home Page.  All users will have the ability to use the home, mailing and temporary address screens under Personal Info

Reminder to Supervisors that Employees Need to Complete 'Getting On-Board'

New employees must visit HR to complete their “Getting On-Board with Human Resources” Program on or before their first day of employment.

  • OPS ‘Getting On-Board’ Sessions are offered 5 days a week:
    • Mondays 1:00 pm
    • Tuesdays 4:00 pm
    • Wednesday 11:00 am
    • Thursdays 10:00 am
    • Fridays 11:30 am
  • New employees must arrive promptly for the scheduled time. New employees must download and complete the sign-on packet available on the HR website, http://www.fgcu.edu/HR/packets.html prior to their “On-Board” Program; those who arrive late to a session will be required to attend a later session. Once completed the employees will receive a ‘Sign-On Verification’ form which they are directed to return to their supervisor. This form notifies the supervisor that the employee has completed the “Getting On-Board” requirements and is able to begin work.
  • New Faculty, A&P, and SP employees will be scheduled an appointment to complete the program on their first day of work. This appointment will be stated in the Letter of Offer sent to each new employee.
  • If you have any questions about “Getting On-Board with Human Resources, please feel free to contact HR (590-1400).

Thank you for helping the University ensure that all employees complete their “Getting On-Board with Human Resources” program on or before their first day of FGCU employment.

 

 


Health/Life Benefit Changes

The Florida Legislature defines the benefit costs and coverages for the State Group Insurance Program in Section 8 of the General Appropriations Act. Some of this year’s health and life insurance benefit changes resulting from this Act are outlined below.

Health Insurance Copay Changes Effective January 1, 2011

The copays listed are for the standard PPO and HMO plans. Health investor plans do not have copays.

Service

State Employees’
PPO Plan

Current Copay

Copay as of 1/1/11

Urgent care physician visit

$15

$25

Emergency room visit

$50

$100

Primary care physician visit

$15, unchanged

Specialist physician visit

$25, unchanged

 

Service

HMOs

Current Copay

Copay as of 1/1/11

Urgent care physician visit

$15

$25

Emergency room visit

$50

$100

Primary care physician visit

$15

$20

Specialist physician visit

$25

$40

State Employees’ PPO Additional Plan Benefit Effective January 1, 2011

Mammograms will be covered as a preventive service and will no longer apply to the deductible.

Prescription Drug Copay Changes Effective January 1, 2011

The copays listed are for the standard PPO and HMO plans. Health investor plans do not have copays.

State Employees’ PPO Plan
and HMO Plans

Retail
(one month’s supply)

Current Copay

Copay as of 1/1/11

Generic drugs

$10

$7

Preferred brand name drugs

$25

$30

Nonpreferred brand name drugs

$40

$50

State Employees’ PPO Plan
and HMO Plans

Mail Order
(three months’ supply)

Current Copay

Copay as of 1/1/11

Generic drugs

$20

$14

Preferred brand name drugs

$50

$60

Nonpreferred brand name drugs

$80

$100

Prescription Drug Additional Benefit Effective January 1, 2011

All State Group health plans will offer limited smoking cessation prescription drug benefits.

Life Insurance Benefit Change Effective January 1, 2011

All Faculty, A&P and SP employees, regardless of classification, will have an automatic Basic Life Insurance benefit of $25,000. FGCU will pay the entire premium for this benefit. The Optional Life Insurance program will continue to be offered to employees.


Employment & Classification Team Changes
Below are recent staffing and work assignment changes that have been made within the Human Resources Employment and Classification team. Please refer to this list to find the primary support person who will assist your area with classification and employment actions. These actions include establishment, updating, reclassification and recruitment of positions. The support staff will also be creating and updating organizational charts for their assigned areas of responsibility.

Deborah McNeal (X1421)
Employment & Classification Specialist
Areas of Responsibility:
College of Education
College of Health Professions
Library Services
Student Affairs
WGCU

Nancy Scott, (X1412)
Employment & Classification Specialist
Areas of Responsibility:
Administrative Services
College of Arts & Sciences
College of Business
College of Professional Studies

Debbie Lennox, (X1401)
Employment & Classification HR Representative
Supports entire team with recruitment and classification actions

Mary Naughton, (X1405)
Employment & Classification Administrator
Primary back-up in absence of contact person
Areas of Responsibility:
President’s Office which includes:
    Intercollegiate Athletics
    University Advancement

We will continue to work closely with all colleges and departments to ensure SOAR (Self-managed Online Automated Resources) training is provided to individuals and groups involved in the classification & recruitment process. 

 


Message from Director - Division of State Group Insurance

Many of you may be wondering about federal health reform, now officially known as the Affordable Care Act (ACA), and how it affects your State Group Insurance benefits. The U.S. Department of Health and Human Services (HHS) is developing rules to help employers implement the ACA provisions over the next several years. Some provisions will not impact you directly; others could affect you as early as January 1, 2011. For example:

  • Eliminate the $2 million lifetime dollar limit for the State Employees' PPO Plan.
  • Eliminate the pre-existing condition exclusions for children 18 and under for the State Employees' PPO Plan (the HMOs already meet this provision)
  • Allow purchases of over-the-counter medications with prescriptions to be made with flexible spending and health savings account funds.
  • Extend coverage to eligible dependents up to age 26 without access to other employer-sponsored health coverage. (We expect the federal rules defining eligibility to be completed before the end of 2010.) 

As HHS completes regulations for the various provisions, we’ll keep you informed of anything that affects your benefits. Be sure your address is correct in People First in case we need to mail information to your home. You can also check our website, www.dms.myflorida.com/dsgi, for updates.


FGCU Employee Service Award Recognition Program

In recognition of continuous service to the University, employees receive awards at five-year intervals.  Beginning on July 1, 2010, the cycle of employee celebrations will begin for those who will achieve milestone service anniversaries during fiscal year July 1, 2010 through June 30, 2011.

At the time of each employee’s service anniversary date, the award (pin, certificate, and other recognition item related to the milestone anniversary) will be delivered to the employee’s Director (or manager) for personal presentation and recognition at the department level.     

In April of each year, the annual FGCU Service Award Breakfast Celebration takes place honoring all employees who have reached milestone anniversaries during the current fiscal year.  At this event Dr. Bradshaw recognizes all employees who have reached milestone anniversaries. 

Our next annual Service Award Breakfast Celebration will take place on April 28, 2011.  By mail in Spring, 2011, award recipients and their managers will receive an invitation to this special annual celebration. 


TIAA-CREF Raise the Rate Contest

As part of their longstanding commitment to provide financial services for the greater good, TIAA-CREF is launching an initiative to help Americans save more. They’ve put out a call on Facebook for groundbreaking ideas on how to raise the U.S. personal savings rate to 10 percent in two years.

Along with the $50,000 Grand Prize for the contest’s winner, TIAA-CREF will establish a $25,000 endowment for the college with the most entries. If you would like to participate, more information is available at www.RaiseTheRateContest.org.

 


Summer Health Tip

With summer right around the corner, plan to protect your family by following the suggestions listed below when heading out for fun in the sun. 

  1. Avoid sunburn, tanning beds and intentional tanning.
  2. Generously apply sunscreen every two hours. Use at least SPF 15 with broad-spectrum protection against both ultraviolet A and B rays (UVA/B).
  3. Clothing like long-sleeved shirts, pants, wide-brimmed hats, lip balm, sunglasses and umbrellas protect your skin. Some clothing items have UV protection in the fabric.
  4. Seek shade. The sun is strongest between 10 a.m. and 4 p.m.
  5. Water, sand and snow reflect the sun’s rays and increase your chance of sunburn.
  6. Get Vitamin D through a healthy diet and vitamin supplements instead of too much sun.
  7. Carefully check your skin once a month for any changes in moles or other marks on your skin. Detecting skin cancer early helps save lives.