HR UPDATES
Human Resources Homepage
HR Updates Homepage
January, 2012

Medco - Pharmacy Benefit Manager
Beginning January 1, 2012, Medco became the pharmacy benefits manager (PBM) for the State Employees’ Prescription Drug Plan.

**Please be aware that Walgreens is not currently part of Medco’s retail pharmacy network.

Here are some of the great features Medco offers:

• Mail order prescriptions delivered directly to you—with free standard shipping

• Online tools to help you find the lowest cost generic and preferred brand-name medications, order refills, check your prescription history, sign up for automatic refills and receive alerts that educate and identify potential drug risks

• Over 50,000 participating retail pharmacies

• Experienced pharmacists available 24/7 to discuss your concerns, including drug interactions and allergies, side effects and what to do if you miss a dose

Medco will work with your previous mail order pharmacy to automatically transfer eligible prescriptions to the Medco mail order pharmacy—seamless and easy for you. (Controlled substances and compound medications require a new prescription from your doctor because prescriptions for these medications cannot be transferred.)

Please call to discuss how to transfer any unfilled prescriptions from Walgreens, Happy Harry’s or Duane Reade to a Medco participating retail pharmacy or to Medco’s mail order pharmacy.

In December you should have received your new ID card and information about your prescription drug benefits, how to submit prescriptions to Medco, and the new services available to you. As of January 1, 2012, remember to show your Medco ID card to your network pharmacist when filling prescriptions. Please note: Medco’s preferred drug list (PDL) may differ from the one you are currently using, so we recommend that you check to see if your drug is on their PDL.

Medco Member Services representatives will be available 24/7 toll-free at 1-877-531-4793 and you will be able to visit online at www.medco.com.


Did you receive your new cards in the mail?
All employees enrolled in a PPO or HMO health plan should have received cards for the new Pharmacy manager, MEDCO.  As of January 1, 2012, please be sure to use this card when getting prescriptions filled. 

If you have changed plans or enrolled in a new insurance plan for the 2012 plan year expect to receive your cards in the mail within the first two weeks in January.  If you have not received your new cards contact the insurance company directly to request new cards.  Contact information for all our providers can be found on our website under Benefit Provider Contact Information.


Check your deductions on Gulfline
If you have changed plans or enrolled in a new insurance plan for the 2012 plan year we suggest that you check your paystub through Gulfline to ensure that the correct deductions have been taken.  Please note that insurance deductions are taken a month in advance to pay for premiums, with the exception of Flexible Spending Account or HSA deductions which are taken in the month of the coverage. Flex Account changes will not be reflected in Gulfline until January payrolls.

Make it a habit to check you paystub regularly and contact HR if you have any questions.


Minimum Wage Increase
To comply with Florida’s minimum wage increase, which became effective January 1, 2012, all employees--including OPS, Student Assistant, and Federal Work Study Students—are now paid a minimum of $7.67 an hour.

Departments do not need to take any action to increase the pay of current employees who are below this new minimum. Human Resources will identify all affected employees and automatically increase their pay rate to $7.67 effective January 1, 2012.


403b Deferral Limits for 2012
All employees enrolled in the ORP or optional 403b plans should be aware that IRS deferral contribution limits increased for 2012. The new limit is $17,000.00 for those under age 50. For those 50 and over contribution limits will increase to $22,500.00. If you need to increase your contribution to your retirement plan for 2012, forms can be found on the Human Resources Retirement Website. You may wish to speak with your investment provider representative as well.

Flex Spending Accounts
Use it or lose it! Flexible spending accounts are a great way to fund medical and dependent expenses with pretax dollars, but if you do not use services and submit your claims by the deadlines, you lose the benefit of these accounts—and the money. (See Section 125 of the IRS Tax Code)

March 15, 2012 is the last date you can have services and claim them on your 2011 reimbursement account. Charges to your MyMRA card or receipts dated after March 15 will be applied to your 2012 reimbursement account.

April 15, 2012 is the deadline for filing medical and/or dependent care claims for your 2011 account. Take note:

• Claims with postmarks, fax dates, or time stamps after midnight, Thursday, April 15, 2012, cannot be honored.

• If you have any money in your 2011 account after eligible claims have been processed, you will lose it.

Your current MyMRA card is valid until 2014, so you will not receive a new card at this time.

The FSA claim form and other forms are available on the HR website Forms page


Beneficiary Designation More Important than Ever
FRS members began making employee contributions effective July 1, 2011. Because employee contributions are immediately vested (as long as the employee remains in their current retirement plan), a terminating member who has not vested in his retirement benefit may be eligible to receive a distribution of his or her employee contributions three calendar months after they terminate. Since employee contributions are available after relatively short periods of service, it is important that all FRS Pension Plan and Investment Plan members understand who their benefits will be payable to in the event of their death. In other words, they need to know who they designated as their beneficiary (ies).

How Does an Employee Designate a Beneficiary?

A new hire who completes a retirement plan election form or who defaults into the Pension Plan has agreed to have their beneficiary designated per Florida law.1 If a member does not want their benefits paid per Florida law, they must designate a specific person or trust as their beneficiary, as follows:

Pension Plan members

Online: Log into the Division of Retirement’s Online Services website (http://frs.myflorida.com). Select the Beneficiary option on the left side of the page and follow the on-screen instructions. The member must provide the beneficiary’s first name, last name, gender, and date of birth to complete the online process. If a trust is designated as the beneficiary, the member will need to include the name of the trust and the date it was established.

Form: The Pension Plan Beneficiary Form (BEN-001) can be accessed from the MyFRS.com home page under Frequently Used Forms in the right column. Complete the form and mail or fax it to the Division of Retirement.

Investment Plan members:

Online: Log into MyFRS.com, click on Manage My Benefits, then Manage Investments. On the landing page, click on Personal Information, then Beneficiaries.

Form: The Investment Plan Beneficiary Form (IPBEN-1) can be accessed from the MyFRS.com home page under Frequently Used Forms in the right column. Complete the form and mail or fax it to Aon Hewitt, the FRS Investment Plan Administrator.

Phone: Call Aon Hewitt at 1-866-446-9377, Option 4 (TRS 711). Representatives are available Monday through Friday, 9:00 a.m. to 8:00 p.m. ET. When the member calls, he or she should have the name of each of his beneficiaries, the designation percentages, and designation levels (primary or contingent). The member should also be prepared to provide each beneficiary’s Social Security number, date of birth, and address.

1 Per Florida law, the beneficiary shall be the living spouse of the deceased. If the participant’s spouse is not alive at the time of his or her death, the beneficiary shall be the living children of the participant. If there are no surviving children, the beneficiary shall be the participant’s father or mother, if living; otherwise, the beneficiary shall be the participant’s estate.


New Relocation Website -FGCURealEstateWithHonors
Florida Gulf Coast University to offer new service to help with moves to Ft. Myers

Florida Gulf Coast University (FGCU) partnered with Crew Innovations to develop a new private off-campus listing service to help students, faculty, staff, alumni and their families find housing and related service providers in the greater Ft. Myers/Lee County and Collier County area.

The new service, called FGCU Real Estate With Honors (www.FGCURealEstateWithHonors.com), launches January 11, 2012 in order to meet the influx of new students and faculty who will be looking for housing this winter and spring. This website is targeted to anyone who is a current or future FGCU student, employee or family member.

Real Estate With Honors will include a wide variety of property types, locations, price ranges and sizes. Housing options from all across Ft. Myers, Lee County, Colliers County, and outlying areas, including apartment communities, houses for sale and rent, downtown condos, and even short-term furnished housing will be located on one Web site dedicated to the university.

Most new employees cannot make several trips to Fort Myers looking for housing. Our new Faculty and staff who might not be familiar with our local area, need a good system to search and sort qualified off-campus listings by price, availability, distance to campus, number of bedrooms and other criteria.

Real Estate With Honors is a private listing service, explains David Nelson from Crew Innovations. Real estate professionals, property managers, developers and individual owners who choose to promote their listings and contact information on the site must first meet certain qualifications. These qualifications will include an application, due diligence, reference checks, interview and website training session.

Those who are accepted as participants load and manage their own listings and pay an application and monthly or annual participation fee to help defray the cost of the service.

The Real Estate With Honors Web site will be free to anyone searching for properties to rent or buy. For more information or an application packet, please call Real Estate With Honors at (877) 707-0004 or email office@realestatewithhonors.com.


FRS Workshop Webcasts
The FRS will offer financial planning workshop webcasts for FRS-covered employees according to the 2012 schedule shown below. Interested employees should register by calling 1-866-446-9377, Option 2

Dates in 2012

 January 31

10:00 am to Noon ET - Using the FRS to Plan for Retirement
1:00 pm to 3:00 pm - FRS Investment Plan:Understanding Your Benefits

 February 1
10:00 am to Noon ET - Nearing Retirement in the FRS
1:00 pm to 3:00 pm - Income Tax Planning: Smart Planning for Your Taxes
 April 24
10:00 am to Noon ET - Using the FRS to Plan for Retirement
1:00 pm to 3:00 pm - New Employee Retirement Plan Choice
April 25
10:00 am to Noon ET - Nearing Retirement in the FRS
1:00 pm to 3:00 pm - Investment Planning for Everyone: The Basics
 July 24
10:00 am to Noon ET - Using the FRS to Plan for Retirement
1:00 pm to 3:00 pm - Cash and Debt Management: Smart Spending & Saving for Retirement
 July 25
10:00 am to Noon ET - Nearing Retirement in the FRS
1:00 pm to 3:00 pm - Estate Planning: Protecting Your Family
 October 23
10:00 am to Noon ET - Using the FRS to Plan for Retirement
1:00 pm to 3:00 pm - Investment Planning for Everyone: The Details
 October 24
10:00 am to Noon ET - Nearing Retirement in the FRS
1:00 pm to 3:00 pm - Insurance Planning: Protecting Your Loved Ones