HR UPDATES
Human Resources Homepage
HR Updates Homepage
September, 2007

HR Website
The Human Resources website has a new look!

Take a moment to browse our new website which now includes a link to HR forms and a listing of HR services with contact information.  Access the HR website at http://www.fgcu.edu/HR/

We welcome your feedback.  Contact us at hr@fgcu.edu with any questions about the new website and to provide comments or suggestions for improvement.


Updated Format for New Employee Benefits Orientation
Human Resources now conducts Benefits Orientation each Friday in Howard Hall, Room 221. 

The Benefits Orientation provides new employees an opportunity to learn about the various benefits offered by FGCU and how to enroll in their insurance benefits and retirement plan.  

New employees can register for a Benefits Orientation session at http://www.fgcu.edu/HR/BenRegistration.html.


New Process for Enrolling in Benefits or Making Benefit Changes
Last month, the State of Florida’s People First web site underwent a major redesign which provides online users new functionality to make certain changes to benefits and access to data previously unavailable, while still maintaining a user-friendly enrollment process. Some of the enhancements include:
  • Ability to review enrollment history
  • Access to additional premium information
  • Availability to request earliest effective date for health and life insurance
  • Ability to view additional dependent information and documentation
  • Access to vendor contacts, brochures, and other plan information

In an effort to maximize the system’s efficiency, employees who are completing new hire elections, qualified status change (QSC) events, and Open Enrollment elections for state sponsored plans are now responsible for completing their own transactions online through the People First web site.

As a reminder, all new Faculty & Staff hires must complete their enrollments within 60 calendar days from the date of hire. Enrollment is not automatic and cannot begin prior to an employee’s start date. Due to this limited time window, it is critical that appointments be processed in a timely manner by hiring departments and that the new employee does not delay in signing up for benefits via the People First website.

Current faculty and staff experiencing certain QSC events (such as marriage, birth of a child) also have a limited time-frame of 31 calendar days from the date of the event to make changes to their plans. Employees will need to make the appropriate elections online and submit any required documents related to the change directly to the People First Service Center.


Payroll Sign-On Required for ALL New Employees
If you have a new employee starting in your department, they must report to Human Resources on or before their first day of work to complete their payroll sign-on paperwork. This includes students, adjuncts, other OPS employees as well as USPS, A&P and Faculty. 

Human Resources conducts new employee payroll sign-ons in Howard Hall Conference Room 221 according to the following schedule:

Mondays : 1:00 pm - 3:00 pm
Wednesdays : 2:30 pm - 4:30 pm

New employees MUST NOT begin work prior to completing their payroll sign-on. New employees can complete and drop off their payroll sign-on packets any time BETWEEN THE HOURS POSTED ABOVE.  The payroll sign on packet can be downloaded from the HR website at http://www.fgcu.edu/HR/packets.html

A critical component of the new employee sign-on process is the completion of the Department of Homeland Security, U.S. Citizenship and Immigration Services' (USCIS) I-9 Form. Completion of the I-9 form is required to verify the identity and employment eligibility of anyone hired by the university.

According to USCIS requirements, all new employees must complete the I-9 Form on or before their first day of work. They must also present an original document or documents that establish identity and employment eligibility. Employees can choose which document(s) they want to present from a list of acceptable documents. Click here to view the list of acceptable documents.

Employees should also bring a photocopy of their social security card for Payroll W-4 purposes if they will not be presenting their original social security card as one of the I-9 documents.


Open Enrollment Dates
NEWSThis year's Open Enrollment period begins October 1st and runs through October 26th.

During this time, you will be able to enroll in, change, or cancel your health insurance, life insurance, Flexible Spending Accounts and state sponsored supplemental insurance benefits.

The People First Service Center will be available to respond to general inquiries about Open Enrollment starting September 24th. The Service Center also will be available to provide information and assistance in preparation for Open Enrollment, such as helping to establish and reset passwords, etc., which are necessary to log into the People First web site. However, the Service Center will not be available to accept Open Enrollment elections or changes until October 1st. To contact People First, call 1-866-663-4735.

Remember, the choices you make during Open Enrollment will take effect January 1, 2008 and remain in effect through December 31, 2008, unless you experience a 'qualifying status change' event.

You should consider your needs and available benefit options carefully in order to make the best possible choices for the 2008 Plan Year.


Benefits Fair
CarouselThe Annual Benefits Fair will be held on Thursday, September 27, 2007, from 9 AM to 3 PM in the Student Union Ballroom.

Insurance and retirement vendors will be available to discuss plan details and answer any specific questions you may have. Make plans to attend to learn more about your benefits to assist with your Open Enrollment decisions.

  • Register at the Human Resources table and pick up your 'Passport' to find out how to become eligible to win one of many fabulous door prizes.
  • SAC will be providing refreshments from 9 to 11 AM and hosting an Ice Cream Social from 1 to 3 PM.

Postcard reminders will be mailed to all Faculty & Staff in the next week.  Turn in your prelabeled postcard at the Human Resources registration table at the Benefits Fair for a chance to win a special door prize.

HR looks forward to seeing you there!


Benefits Statements
Employee Benefit Statements will be mailed to employee home addresses in mid September.

This mailing will include information specifically pertaining to State sponsored benefit options, along with a benefits statement summarizing your current elections.   Upon receipt, please check your benefits statement carefully to ensure it is accurate. If you find any discrepancies, please contact the People First Service Center at 1-866-663-4735.  Employees who do not receive their “State” benefits summary may call the People First Service Center  to request a copy or go online to the People First web site to view and print their own.  Remember, your benefits statement will only detail the State sponsored benefits in which you are currently enrolled. It will not include information on University sponsored benefits such as Long Term Disability.

This year, brochures detailing supplemental plans such as dental, cancer, etc. will not be mailed to campus addresses. To review brochures and/or forms on state-sponsored plans visit the People First web site

One of the frequent questions our office receives is - On my benefits statement, why are my dependents not listed as covered although I am enrolled in family dental (or other supplemental insurance coverage)?

Prior to outsourcing its benefits administration to People First, the State did not maintain dependent information for any supplemental insurance coverages. The individual supplemental insurance companies maintained covered dependent information in their respective systems. People First is now required to maintain your covered dependent information for all insurance coverages. So if you have not already done so, please make sure you visit the PeopleFirst website at: https://peoplefirst.myflorida.com/logon.htm and link your dependents to the respective supplemental coverages in which you want them to be covered in 2008.

Brochures, information and/or forms for University sponsored benefits can be found in the Benefits section of the HR web site.


2008 Plan Changes
Employees should watch for a number of changes to State sponsored plans during the 2007 Open Enrollment period. 

Highlights of the plan changes include the following:

  • The Vision Care plan will not be offered for the 2008 Plan Year. Coverage under the plan will terminate effective December 31, 2007.
  • Several changes associated with the dental plans include: 
    • Two new vendors – Ameritas and United Healthcare Dental will offer additional dental options.
    • Oral Health Services (OHS) will be terminating as a dental provider effective December 31, 2007. Current participants will need to either select another plan or cancel coverage during the Open Enrollment period. 
      Employees losing coverage under the OHS plan who fail to take action during open enrollment will be defaulted into another dental plan.
    • New coverage tiers  will be introduced: employee, employee + spouse, employee + child(ren), employee + spouse + children (i.e. family). During open enrollment current participants will need to select the proper coverage tiers, as premiums vary  based on the coverage level selected.  Employees who are enrolled in coverage other than 'employee only' and who do not take action to select the proper coverage tier level, will be defaulted into family coverage.
  • The State’s Basic and Optional Life programs, currently under Prudential, will be changing to Minnesota Life Insurance Company. The Basic coverage will remain unchanged and current participants will automatically be converted to the new plan. However, participants will be required to complete new beneficiary designations during Open Enrollment.  A Beneficary Designation form will be mailed to particpants at their home.  Please be sure to complete the form as soon as possible and return in the postage paid envelope provided.
  • Tricare Supplemental will not be offered next year. Coverage under the plan will terminate effective December 31, 2007.

How to Make Open Enrollment Changes

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Beginning October 1st, employees will have three ways to enroll in, change, or cancel their benefit elections for Plan Year 2008:

  • People First Service Center Enrollment - Service Center Specialists can be reached at 1-866-663-4735 Monday through Friday 8:30 AM - 5:30 PM, Eastern Time.
  • Paper Enrollment Forms – You can request forms from a People First Service Center Specialist by calling 1-866-663-4735 or access enrollment forms online on the People First website.

Due to an anticipated high volume of system activity during Open Enrollment, we encourage employees not to wait to the last minute to make their 2008 Plan Year benefit changes.

As in years past, Benefit Confirmation Statements will be mailed to all employees who made benefit election changes.

Employees will have until 5:30 PM, Eastern Time, Friday, November 9, 2007, to contact the People First Service Center in order to make corrections to their Confirmation Statement.


Flexible Spending Accounts Reminder
ReminderYour current Flexible Spending Account (FSA) contribution amount will be continued at the same amount for Plan Year 2008 unless you elect to change your annual contribution amount or cancel your FSA participation during Open Enrollment.

FSAs include the Medical Reimbursement Account, Dependent Care Reimbursement Account, and the Limited Purpose Medical Reimbursement Account (used in conjunction with a Health Investor Plan - high deductible health plan).