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Florida Gulf Coast University

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Records Management

What Is Records Management


Records Management is the name given to a process involving the creation, maintenance, use, and disposal of records to aid in the achievement of efficient business practices and regulatory compliance. Records Management is concerned with making sure that what needs to be kept as a record is retained, but also prescribing how long it should be kept, where it should be stored, who has access to it, and when it should be destroyed (if ever).


Records management programs manage University information so that it is timely, accurate, cost-effective, accessible, and useable. Proper records management practices give birth to “File Management”; which takes the practices of a University’s records management program and applies them to individual campus offices. All these components of a Records Management Program carry with it several benefits that aid the University in achieving its stated Mission.