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Florida Gulf Coast University

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Office of the Registrar

Candidate Information


Fall 2011 - Commencement Day

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Dress Code & Conduct
  • Candidates are to be fully robed in cap and gown prior to arriving at Alico Arena
  • Inappropriate dress includes shorts, t-shirts, halter-tops, beach wear, sandals, etc
  • Ladies: High-heeled shoes are NOT recommended
  • There is no secure location to keep valuables, so please leave these with your guests
  • The ceremony is a celebration for candidates and their family and guests, therefore all in attendance should be courteous of others in their actions
    • Please do not bring balloons, horns, canned string, beach balls, etc.
    • They are not suited for a commencement ceremony and will be removed promptly
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Arrival & Assembly
  • Please be sure to be a ALICO Arena on time!
  • Commencement usually consists of two ceremonies: morning and afternoon
    • Please refer to the Commencemnet web page for a breakdown of Colleges by ceremony 
  • Candidates are to arrive 60 minutes prior to the start of Commencement
  • Enter from the left side of ALICO Arena via the exterior stairs leading up into the Auxiliary Gym
  • Candidates will then sign in and receive a name card to be filled out, and line up according to their respective college inside the Auxiliary Gym
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  • After lining up by college, candidates will be directed to enter the Arena floor by following the College Marshalls, exiting the Auxiliary Gym through the upper doorways and down the staircase
  • Candidates then follow the College Marshalls onto the floor area, and enter the seating rows
  • Candidates must remain standing until all candidates have entered the Arena floor
  • Order of the Processional
    • University Marshall
    • Students with College Marshalls
    • Faculty
    • Platform Party
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  • At the appropriate moment, ushers will ask each college marshal to rise and lead their candidates to the stage beginning with the Doctorial candidates
  • Candidates will hand their reader card to the University Reader at the podium
  • As the candidate's name is read, he or she will proceed across the stage where they will shake hands with the President and the Dean of their respective College
  • Staff will then direct the candidate to the photo area
  • This process will then be repeated for the Masters and Bachelors candidates
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  • In respect to all candidates, please remain in your seats until the conclusion of the ceremony
  • Guests are asked to remain in their seats as well until all candidates have recessed off the main floor
  • Order of Recessional
    • University Marshal
    • Platform Party
    • Faculty
    • Graduates, one row at a time
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Degrees & Honors
  • Degrees are not conferred at the ceremony, and participation does not guarantee degree certification
    • Degrees are certified by the appropriate college once the term is officially closed and it has been determined that the candidate has met all degree requirements
    • Candidates who are denied will receive notification by mail from the appropriate college
    • Denied candidates are required to re-apply for graduation once all degree requirements are met
  • Honor designation and name will be listed in the appropriate Commencement program based on the term for which they apply for their degree
    • Students approved to walk early are not eligible for honors designations nor will their name appear in the program
  • The Honors at graduation designation is based on your cumulative GPA as of the previous term.
  • If you receive Honors at Graduation, you will have an opportunity to purchase an honor cord from the University Bookstore
  • If you are a member of a recognized national honor society that is affiliated with the University, you will need to contact your Honor Society Faculty-Advisor for information regarding your honor society cord or sash.

Graduation Requirements, Documentation and General Information

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Completing All Degree Requirements
  • Before the end of this term, you must check with your college advisor to verify that you have met all University and college degree requirements as noted in the univesity catalog
  • These requirements must be completed prior to or by the end of this term.
  • It is your responsibility to ensure you meet all of the requirements
  • If you do not meet all the requirements, your degree will be denied by the appropriate college and you will be required to re-apply for graduation
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Degree Requirement Verification Procedures
  • Verify the following degree/university requirements have been met or will be met by the end of this term
  • Meet the foreign language requirements as required by state law.
    • Refer to 'Foreign Launguage Admission Requirement' in the Undergraduate Admission section of the University Catalog for more information
  • Meet the Service Learning hour requirements
    • Remember to submit all hours to the Office of Civic Engagement prior to the established deadline as noted on the academic calendar
    • If you do not meet the Service Learning requirements, your degree will be denied and you will be required to re-apply for graduation
    • If you need additional information, the Office of Civic Engagement is located in 458G and 458I, in the Library
    • You can also contact Lisa Paige at (239) 590-7015 or email at 
  • Pay all fees and fines owed to the university prior to the end of the term.
    • Grades, transcripts and diplomas will be held until fees are paid in full  
  • All pending transfer course work is recieved no later than the end of this term
    • If you choose to take course work elsewhere during and have it apply toward your degree requirements, it is your responsibility to request an offical transcript be mailed to the appropriate admission office PRIOR TO the last day of the FGCU term
    • Transfer course work not received or posted to the FGCU transcript by the end of the term will result in denial for the degree and will require re-application for graduation 
  • All pending grade changes must be approved by the appropriate college and submitted to the Office of the Registrar no later than the last day of the term
    • If you expect a grade change for a previously graded course, please advise the appropriate faculty member that you will be graduating at the end of the term so the grade change can be submitted as soon as possible
    • University policy does not allow grade changes once a degree is posted Refer to 'Grade Point Average Calculation' in the Registration and Records section of the University Catalog for policy information. 
  • All Incomplete grades must be completed and a Change of Grade form submitted to the Office of the Registrar no later than the last day of the term
    • Failure to complete and Incomplete grade will result in the denial of the degree
    • Advise the faculty member you have applied for a degree and the grade change must be submitted prior to the end of the term
    • The Incomplete grade process is considered a change of grade and therefore follows the Change of Grade policy
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Certification of Degrees
  • Degrees will be certified by the colleges after the close of the term
    • Colleges will forward degree certifications to the Office of the Registrar for the purpose of posting to the academic transcript and ordering of the diploma
    • Transcript requests received with "Hold for Degree" checked, would be issued once the degree has been certified and posted
      • This process takes approximately four to five weeks
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  • Diplomas will be mailed within eight to ten weeks
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Application for Graduation Denied - Re-application Required
  • If your application to graduate is denied by your college, please remember that you must re-apply to graduate during the term you complete requirements
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  • Your name will not appear in the Commencement Program or newspaper if you have completed a "Request to Prevent Disclosure of Directory Information".
    • To remove the privacy notice and allow your name to be published, you must notify the Office of the Registrar in writing no later than(Date: TBA)
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Student Life Sashes
  • As a result of a growing interest from student organizations and student leaders at FGCU, the University has endorsed the wearing of symbolic stoles during Commencement ceremonies. Since 1998, international students at FGCU have worn representative stoles from their respective countries at our commencements. Now other groups of students have followed this positive trend. These symbols celebrate our multicultural heritage, signify campus involvement in registered organizations and represent academic achievement at FGCU.
  • As we build on this tradition, graduating students with affiliation in registered student organizations can wear stoles that symbolize the pride, values and traditions of their organization. Commencement stoles will strengthen the current bond and future affiliation of FGCU students, graduates and Friends of the university. They are a visual display of our diversity and affiliation with organizations which will extend the FGCU community beyond our Estero campus.
  • Symbols such as stoles, medals, honor cords and colors add to the beauty and solemnity of the occasion which is so important to our students and their familes, students are expected to dress appropriately for Commencement and select stoles that add to the ceremony in a positive manner.
  • To enhance the importance of these symbols, we encourage all organizations that plan to design ceremonial stoles, to develop traditions such as pre-commencement gatherings or ceremonies in which the stoles, medallions, honor cords or medals are given to the graduating students in their organization.
  • All recognized organizations interested in designing and ordering stoles to be worn during the commencement ceremony are encouraged to contact the Dean of Students' Office at 590-7900 to discuss their plans.