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Florida Gulf Coast University

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Office of the Registrar

Frequently Asked Questions

 
 

The Office of the Registrar is here to support you throughout your academic career, and to answer any questions you may have. The FAQs section of our website covers most questions that new and continuing students have regarding their FGCU experience. We’re constantly adding content as we get new questions, so please check here first and check back frequently for information of use to you.

Please also spend some time on the rest of our web pages, learning about the services we offer. Our staff is here to help you! If you can’t find the information you need on our website, feel free to contact us by e-mail at orr@fgcu.edu or by telephone at (239) 590-7980

Best Wishes from the Office of the Registrar!

Graduation and Commencement

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What do I have to do to graduate?

The process of graduation begins when an application to graduate is completed and submitted via GULFLINE. The deadline to submit the application is normally the end of the third or fourth week of the term. Refer to the Academic Calendar for the exact date.

After completing the online application process, contact your college advisor. You may be instructed to schedule a meeting to review your graduation application.

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What do I have to do to be able to walk in commencement?

The first step is to submit an application for graduation via GULFLINE. Spring graduates walk in the May commencement. Summer and Fall graduates walk in the December commencement. Summer graduating students who would like to walk early, (May ceremony), must submit a petition stating why they would like to walk early and why they cannot wait until the December event. This petition can be in the form of a letter and must be submitted along with the application to graduate.

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When will I get my Diploma?

Diplomas are available 8-10 weeks after the end of term. These will be mailed to graduates to the address requested on the application for graduation.

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What honors will I receive at graduation?

Undergraduate students with outstanding academic performance will graduate with honors (cum laude, magna cum laude, summa cum laude) depending on the GPA they receive for all FGCU course work. Refer to the CATALOG for the GPA required and level of honors.

Honors for commencement will be based upon the cumulative GPA as of the last semester prior to commencement.

Non-Degree and Transient Students

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How do I enroll as a transient student?

If you are currently enrolled in the State University System of Florida, you will need a transient student form from your current institution. The Transient Form will list the courses you wish to take, in addition to signatures from your advisor and Registrar's office. As a SUS transient, you will not be required to pay the application fee, complete the non-degree application, or provide proof of immunization.

You may mail or bring in the Transient Student form to the address listed below or apply online through WWW.FLVC.ORG and select the Transfer Services link (then Transient Student Form). WWW.FLVC.ORG is Florida's official online student advising system.

Office of the Registrar
Florida Gulf Coast University
10501 FGCU Blvd. South
Fort Myers, Fl 33965-6565

Students who are not from a State University System of Florida school, will be required to provide proof of immunization to Student Health Services, complete the non-degree application, and pay the $30.00 application fee to:

Undergraduate Admissions
Florida Gulf Coast University
10501 FGCU Blvd. South
Fort Myers, FL 33965-6565

Registration for transient students begins each term on the same date as non-degree students (refer to the Academic Calendar).

If we receive your Transient Form more than two weeks prior to the start of term, a letter will be mailed back to you containing your PIN number and instructions explaining how to register online. If your transient form is received within two weeks of the start of term, you will be required to come in person to receive this information.

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What is meant by proof of Immunization?

As a prerequisite to matriculation or registration, the State University System of Florida requires all students born after December 31, 1956 to present documented proof of immunity to measles (rubeola) and rubella. Proof includes the Immunization History form (FORMS), properly completed, stamped and signed by your qualified health care provider OR records from Health departments, health care offices, or schools.

The completed form and documents can be either mailed or faxed to:

Student Health Services
Florida Gulf Coast University
10501 FGCU BLVD. South
Fort Myers, FL 33965-6565
Fax Number (239) 590-7968

Registration

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How do I register for Classes?

You may register for classes either in person at the Office of the Registrar or via the Internet through the GULFLINE student information system. To use GULFLINE you will require a University Identification Number (UIN) and a Personal Identification number (PIN).

Refer to the ACADEMIC CALENDAR for registration dates.

You may encounter course restrictions or student holds which will not enable you to register. To obtain further information refer to the REGISTRATION TROUBLESHOOTING GUIDE

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How do I drop a class?

You may drop a class either in person at the Office of the Registrar or via the Internet through the GULFLINE student information system. To use GULFLINE you will require a University Identification Number (UIN)and a Personal Identification Number (PIN).

After the end of Drop/Add week you will not be able to drop a class using GULFLINE. You will either have to drop the class in person or fax/mail a drop form (FORMS) to the Office of the Registrar.

Office of Registration and Records
Florida Gulf Coast University
10501 FGCU BLVD. South
Fort Myers, FL 33965-6565
Fax Number (239) 590-7983

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I missed the deadline to withdraw without academic penalty. What can I do?

If you drop a class after the deadline to withdraw from a class without academic penalty you will receive a "WF" grade for that particular class. You may wish to consider filing an appeal for a late withdrawal. These appeals are handled through the College where the course was taken. Refer to the appropriate College for the correct forms and procedure.

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How do I get my PIN number?

First-time user - Your PIN number is communicated via email. PINs may be obtained from the Office of the Registrar in-person or by written request. In-person requests will require a picture ID. Written requests must contain the student's university identification number and signature. Written requests will receive the PIN via mail and will only be mailed to the student's mailing address on file with the University. PINs will not be provided via  fax or telephone.

Returning users – If you forgot your PIN, use "Forgot Pin" button. You will be asked to provide the correct answer to your challenge questions and then click Submit. You will then be asked to enter a new PIN.

If your PIN becomes disabled you will be asked to contact the Office of the Registrar.

Student Records

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How can I get an Official Transcript?

Official Transcript

Students or alumnus with outstanding financial obligations to FGCU will not receive a transcript until these obligations have been cleared.
The Office of the Registrar is not permitted to fax or e-mail official or unofficial transcripts.

There is a $10.00* fee for each official transcript requested.

An official transcript can be requested by one of the following ways:

1.) Transcript Request Form - The entire form must be COMPLETED and may be obtained at: http://www.fgcu.edu/Registrar/files/TranscriptRequest.pdf

The request must include:

  • Student name
  • University ID number
  • Provide a COMPLETE address of where transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • SIGNATURE
  • Payment

Please bring or mail your check or money order, made out to FGCU, along with your request to the following address:

FGCU, Attn: Cashier's Office
10501 FGU Blvd. South
Ft. Myers, FL 33965-6565

* Approved by the FGCU UBOT October 2002, effective Spring 2003.

2.) Transcripts may be requested online using Gulfline. Online requests will require the following:

  • Login using University ID number and PIN
  • Once signed on go to Student & Financial Aid > Student Records > Request Printed Official/Unofficial Transcript
  • Follow online directions
  • Provide a COMPLETE address of where the transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up.
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • Payment

All transcripts are sent regular mail via US Postal Service; please allow at least 15 business days to arrive at destination. The Office of the Registrar is not responsible for undeliverable and lost mail.

Unofficial Transcript

There is no fee for unofficial transcripts.

Unofficial transcripts can be requested one of the following ways:

1) Transcript Request Form - The entire form must be COMPLETED; the official transcript request form is also used for unofficial transcript requests (see official Transcript Request Form link above). Students must write on the form UNOFFICIAL.

The request must include:

  • Student name
  • University ID number
  • Please provide a complete address of where transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)\
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • SIGNATURE

Students may mail or deliver their request to the address given above or may fax their signed request (only for unofficial transcripts) to 239-590-7983.

2) Unofficial transcripts may be requested online using Gulfline. Online requests require the following:

  • Login using University ID number and PIN
  • Once signed on go to Student & Financial Aid > Student Records > Request Printed Official/Unofficial Transcript
  • Follow online directions
  • Please provide a complete address of where the transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form

Please allow two (2) business days for transcript requests to be processed. During peak office times, which generally last from two weeks prior to the start of term through two weeks after the end of term, please allow up to three (3) business days for transcripts to be available.

Hold for Current Term Grades - A student selecting this option on their request will have their transcripts held and processed after the final grades are submitted, the academic standing, and GPA recalculations have been done. This procedure normally takes 4-5 days after the end of term. For the summer sessions, the end of term is at the end of the last session.

Hold Until Degree is Posted - A student selecting this option on their request will have their transcripts held and processed after their degree has been awarded. This procedure normally takes up to four (4) weeks after the term seeking graduation has ended.

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How do I change my address?

To change your address send us a written, signed statement that includes the following information: your name, your university identification number, your telephone number, your signature, the date and your complete new address. A change of address form is available in the office of the Registrar or can be downloaded from the web site. FORMS

The completed form can be either mailed or faxed (if faxed, you must also include a copy of your signed photo ID - such as your driver's license) to:

Office of the Registrar
Florida Gulf Coast University
10501 FGCU BLVD. South
Fort Myers, FL 33965-6565.

Fax Number (239) 590-7983

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How do I change my name for University Records?

To change your name we require a written, signed request that includes the following information: your university identification number, your previous name, your new name, the date and your signature.

Additionally, with that information, we will need documentation to support the name change. Documentation can be in the form of a copy of a marriage license/certificate, divorce decree, a court order showing the legal name change, or a copy of your social security card. A change of name form is available either in the Office of Registrar or can be downloaded from the web site at FORMS.

The completed form can be either mailed or faxed (if faxed, you must also fax a copy of your signed photo ID) to:

Office of Registrar
Florida Gulf Coast University
10501 FGCU BLVD. South
Fort Myers, FL 33965-6565
Fax Number (239) 590-7983

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How can I reclassify to a Florida Resident for tuition purposes?

All requests for change in residency for tuition purposes with supporting hard copy documentation should be submitted to the Office of Registrar (FORMS). Requests will be reviewed and approved if documentation meets the requirements as listed in the University CATALOG. If the reclassification request is denied, the student may file an appeal to the Residency Reclassification Appeal committee in the Office of the Registrar.

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How do I get my Grades?

You may access your grades though our student information access system, GULFLINE. You will require a University Identification Number (UIN)and a Personal Identification number (PIN). Grades are not automatically mailed at the end of each semester.

Once in GULFLINE you may either view your grades by term or access an unofficial transcript which will show all of the terms enrolled.

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Does FGCU have grade forgiveness?

FGCU grade forgiveness policy went into effect in the 2000-2001 academic year and only applies to courses taken since fall of 2000. The policy and guidelines are listed in the university CATALOG. Application forms are available through your advisor or from the Forms page.

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Can I receive an AA from FGCU?

Students may receive an Associate in Arts (AA) certificate from FGCU. Applications for an AA are available through your advisor or can be found on our website at: http://enrollment.fgcu.edu/registration/forms.html Requirements for the AA are listed in the university CATALOG.