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Florida Gulf Coast University

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Office of the Registrar

FERPA - Directory Information & Release of Records to Third Parties

 
 

FERPA allows the release of Directory Information to third parties without the written consent of the student.  All other information is considered confidential and will not be released to a third party without prior written consent of the student. Additionally, non-Directory information will not be released via telephone, fax, or email, even if a written consent form has been submitted by the student.  All third party requests must be made in person or in writing.

 The University has designated the following classes of the education record as Directory Information.

  • Student name
  • Telephone listing
  • Major/Field of study
  • Enrollment status
  • Class status
  • Dates of attendance
  • Degrees received and dates of conferral
  • Honors and awards received
  • Most recent educational institution attended prior to FGCU
  • Participation in Intramural Events
  • Participation in officially recognized activities and sports
  • Weight and height of athletic team members
  • University email address

Disclosures Not Requiring a Student’s Consent:

 In addition to permitting disclosures of directory information as described above, FERPA allows the University to disclose education records without the student’s prior written consent in the following circumstances:   

  1. To the National Defense Authorization Act 1995, 1996 and the Omnibus Consolidated Appropriations Authorization Act 1997, also known as the Solomon Amendment, effective March 29, 1997;
  2. To University officials with a legitimate educational interest in accessing the information;
  3. To another educational institution where the student seeks or intends to enroll;
  4. To authorized representatives of the Attorney General of the United States, the Comptroller General of the United States, the Secretary of Education of the United States, or state and local education officials who require the information to audit or enforce legal conditions related to programs at the University that are supported by federal or state funds;
  5. To persons or organizations providing financial aid to a student or to which a student has applied for financial aid, if the purpose is to determine eligibility, amount or conditions of aid, or to enforce the terms of the aid;
  6. To state or local officials in compliance with state laws adopted prior to November 19,1974;
  7. To an individual or organization conducting a study (collectively “consultants”) to develop, validate or administer tests, student aid programs, or improve instructions for, or on behalf of, the University or other lawfully authorized education officials of the State of Florida;
  8. To accrediting organizations to carry out accrediting functions;
  9. To parents of a dependent student as defined by the Internal Revenue Code. The University will exercise this option only upon submission and verification of evidence proving such dependency; 
  10. To comply with a lawfully issued subpoena or order of a count of competent jurisdiction; To inform the victim of a violent crime committed by a student of the disciplinary outcome under the FGCU Student Code of Conduct; and 
  11. To appropriate medical or government authorities in a health or safety emergency if knowledge of the information is necessary to protect the health or safety of the student or others.