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Florida Gulf Coast University

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Office of the Registrar

Degree Verification, Grades, Records, and Transcript Requests

 
 
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Degree Verifications

FGCU has authorized the National Student Clearinghouse to provide degree verifications. The National Student Clearinghouse can be contacted at:

Web: www.degreeverify.org
Mail: National Student Clearinghouse
2300 Dulles Station Boulevard, Suite 300
Herndon, VA 20171

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Grades

Grades are due within two days of the end of each semester. FGCU does not automatically mail out grades, these are available to all students through GULFLINE. Please refer to the University Catalog for policies regarding incomplete grades and grade appeals.

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Student Records

The official academic records of students are housed in the SCT Banner student information system and in the Registrar's Office. Students have a right to access their records and may do so by submitting a request in writing (Student Record Review Request). Additionally, students may restrict access to their academic record or conversely allow access to designated people. Detailed information is available on the FERPA site.

Address, name and residency reclassification: Changes to a student's name and address must be submitted in writing and in the case of a name change be accompanied by supporting documentation.

Reclassification of state residency for tuition purposes is not automatic. All requests for change in residency for current and enrolled students should be submitted to the Registrar's Office for committee review. Supporting hardcopy documents must be attached to the request form. All requests for a change in residency must be submitted by the first day of the late registration period.

All forms required for changes in students records are at FORMS.

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Transcript Request - Official

Students or alumnus with outstanding financial obligations to FGCU will not receive a transcript until these obligations have been cleared.

The Office of the Registrar is not permitted to fax or e-mail official or unofficial transcripts.

There is a $10.00* fee for each official transcript requested.

An official transcript can be requested by one of the following ways:

1.) Transcript Request Form - The entire form must be COMPLETED and may be obtained at the Office Of The Registrar website, under 'Forms'

The request must include:

  • Student name
  • University ID number
  • Provide a COMPLETE address of where transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • SIGNATURE
  • Payment

Please bring or mail your check or money order, made out to FGCU, along with your request to the following address:

FGCU, Attn: Cashier's Office
10501 FGU Blvd. South
Ft. Myers, FL 33965-6565

* Approved by the FGCU UBOT October 2002, effective Spring 2003.

2) Transcripts may be requested online using Gulfline. Online requests will require the following:

  • Login using University ID number and PIN
  • Once signed on go to Student & Financial Aid > Student Records > Request Printed Official/Unofficial Transcript
  • Follow online directions
  • Provide a COMPLETE address of where the transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up.
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • Payment

Important Information

FGCU transcripts does not display the full SSN. If a student needs the full SSN, a written letter
requesting the information with signature needs to be sent to our office, prior to requesting
the transcript. FDOE requires the SSN or Florida DOE# to be on the transcript.

All transcripts are sent regular mail via US Postal Service; please allow at least 15 business days to arrive at destination. The Office of the Registrar is not responsible for undeliverable and lost mail.

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Transcript Request - Unofficial

There is no fee for unofficial transcripts.

Unofficial transcripts can be requested one of the following ways:

1) Transcript Request Form - The entire form must be COMPLETED; the official transcript request form is also used for unofficial transcript requests (see official Transcript Request Form link above). Students must write on the form UNOFFICIAL.

The request must include:

  • Student name
  • University ID number
  • Please provide a complete address of where transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
  • SIGNATURE

Students may mail or deliver their request to the address given above or may fax their signed request (only for unofficial transcripts) to 239-590-7983.

2) Unofficial transcripts may be requested online using Gulfline. Online requests require the following:

  • Login using University ID number and PIN
  • Once signed on go to Student & Financial Aid > Student Records > Request Printed Official/Unofficial Transcript
  • Follow online directions
  • Please provide a complete address of where the transcript will be sent (the Registrar's Office is not responsible for incomplete addresses including; city, state, and zip code)
  • Transcripts may be requested for pick-up at the Office of the Registrar. A photo ID is required upon pick-up
  • A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form

Please allow two (2) business days for transcript requests to be processed. During peak office times, which generally last from two weeks prior to the start of term through two weeks after the end of term, please allow up to three (3) business days for transcripts to be available.

Hold for Current Term Grades - A student selecting this option on their request will have their transcripts held and processed after the final grades are submitted, the academic standing, and GPA recalculations have been done. This procedure normally takes 4-5 days after the end of term. For the summer sessions, the end of term is at the end of the last session.

Hold Until Degree is Posted - A student selecting this option on their request will have their transcripts held and processed after their degree has been awarded. This procedure normally takes up to four (4) weeks after the term seeking graduation has ended.