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Access 2016 Tutorials

Access 2016 Tutorials

Access 2016 Tutorials - Managing Data

 
 
 Table Relationships Access 2016 Main Menu Querying a Database   

Add Records to a Table

To add a new record to a table:

  • Open the table in Datasheet View
  • Click the New Cell
  • Type in your new record

Record table 

Find and Replace

To find data:

  • Click the Find button on the Home Tab

Find 

To find and replace data:

  • Click the Replace button on the Home tab

Find and Replace 

When you are searching for data for a find, replace or go to, you have several options in the Find Dialog Box.  These options are:

Find What Text Box

Type the text you wish to find

Link in Drop Drop-Down List

Use the drop-down list to specify a table or a column to search

Match Drop-Down List

Use the drop-down list to narrow down the search to a field or the beginning of a field

Search Drop-Down List

Use this drop-down to specify the direction to search.

Match Case Check Box

Use this check box to specify whether to search by the same upper and lower case letters.

Find and Replace

Totals

The totals button provides you the opportunity to add a totals row to your database.  The total can be the sum, average, a count, minimum, maximum, standard deviation, or the variance.  To set up a totals row:

  • Click the Totals button on the Home tab
  • Click the down arrow of the cell where you want the totals
  • Click the appropriate choice

Totals 

Sort Records

You can sort records in a datasheet by a single column or by two adjacent columns.  To sort records by a single column:

  • Select the field you wish to sort
  • Click the Sort Ascending or Sort Descending button

Sort 

To sort two columns:

  • Move the columns to they are adjacent to each other
  • Select the desired columns for sorting by holding the shift key and clicking the columns
  • Click the Sort Ascending or Sort Descending button

Sorting 

To clear the sort:

  • Click the Remove Sort button

Remove Sort 

Filter

You can filter records to include only records that you want to display.  To filter by a column:

  • Open the database in Datasheet View
  • Click the down arrow in the field label
  • Choose the appropriate filter criteria
  • Click OK

 Filter

 Table Relationships Access 2016 Main Menu Querying a Database