V. Part-time Faculty and Staff

Note:

Most links in this Handbook will open in a new window. After reviewing the content of the linked document, simply close the new window to return to the Handbook.

On this page:

Adjunct Faculty
   Explanation
   Policies and Procedures (LCOB)
   Adjunct “To Do” List (LCOB)
   Department Secretary “To Do” List (LCOB)
   E-Mail Accounts for Adjuncts (LCOB)
   Adjunct Faculty Office Hours (LCOB)
   Adjunct Agreement
   Pay Periods
   Intellectual Property Policy

Other Personnel Services

top of page

ADJUNCT FACULTY

Topics:
Policies and Procedures (LCOB)
Adjunct “To Do” List (LCOB)
Department Secretary “To Do” List (LCOB)
E-Mail Accounts for Adjuncts (LCOB)
Adjunct Faculty Office Hours (LCOB)
Adjunct Agreement
Pay Periods
Intellectual Property Policy

Explanation
In addition to the general Florida Gulf Coast University policies and procedures there are some policies and procedures that apply only to part-time faculty and staff. This section outlines those procedures.

back to Adjunct Topics

Policies and Procedures (LCOB)

Purpose

The Lutgert College of Business (LCOB) employs part-time (adjunct) faculty in order to broaden the range and number of courses offered in various degree programs. Adjunct faculty are hired to instruct students as ways of extending faculty resources or enhancing available faculty expertise. Adjuncts are hired based on a combination of academic credentials, professional experience and expertise in an area, as well as evidence of potential to effectively teach. Adjuncts, therefore, bring an added dimension to learning experiences in the programs.
Because of the use of adjunct faculty to meet the needs of growing programs, the LCOB is determined to hire highly qualified adjunct faculty, as well as to provide orientation, supervision, and evaluation of those faculties. The achievement of these goals requires the collaboration of administrators, full-time, and adjunct faculty.

Accountability

The LCOB has established the following LCOB Adjunct Faculty Guide in keeping with the University's Part-time Faculty (Adjunct) Guide. This document outlines the policies, regulations and procedures that relate to the hiring, orienting, supervising, and evaluating of adjunct faculty in the COB. In addition, it outlines the responsibilities of Department Chairs, full-time faculty in the program involved, administrative staff and adjunct faculty.

Applicability

Adjuncts are employees who are hired for a specific semester to provide instruction for a specific course(s). These employees are contracted as faculty and are paid from Other Personal Services (OPS) funds.
The duration of the contract for Adjunct Faculty is one semester. The College is under no obligation to rehire the adjunct faculty, and reserves the right to cancel courses in any semester if enrollment does not meet expectations or if the course needs to be shifted to a full-time faculty in order for the full-time faculty to meet workload requirements.
Each adjunct faculty member should teach no more than 6 credit hours in a given semester, with an absolute maximum of 9 credit hours per semester. Each adjunct faculty member may teach a maximum of 18 credit hours in an academic year (fall, spring, summer). While the College relies on the professional qualifications and expertise of adjunct faculty, the Lutgert College of Business must appropriately limit the use of adjunct faculty to meet AACSB International Participants Standards.

Procedures

Process for Hiring Adjunct Faculty
The LCOB draws from several sources for possible adjunct faculty. These sources may include recommendations or referrals from former and current faculty or the community, a current discipline pool, other academic connections or outside letters of interest.
Each department will create and maintain a discipline pool of qualified adjunct faculty. Once contact is made with a prospective candidate the Chair of the Department is responsible for reviewing the credentials of the candidate. The Chair will then consult with the faculty of the corresponding discipline to determine if the candidate meets the necessary qualifications for teaching in the LCOB (see below for criteria).

Criteria for Hiring Adjunct Faculty
Each adjunct faculty member teaching credit courses leading toward a baccalaureate or a master's degree, should hold the terminal degree, usually the earned doctorate, but at least a master’s degree, in the teaching or related discipline. It is the responsibility of the college to provide a written statement to justify having a faculty with the master's degree, or masters in the teaching discipline coupled with a related doctorate, as the terminal degree for faculty members teaching in those disciplines. In unusual cases, the college may hire adjunct faculty to teach at the graduate level who have demonstrated exceptional scholarly or creative activity or professional experience but who may not possess the terminal degree required for being certified as academically credentialed. There may also be an occasion when a new graduate discipline is in its formative stage in higher education and there are no faculty members available with academic credentials in the discipline. In either case, the Lutgert College of Business must provide a written statement to justify the employment of such faculty. AACSB International Standard 10 (Faculty Qualifications) states that the number of faculty who are academically qualified, but do not possess doctoral degrees, should normally not exceed 10 percent of the total faculty.

Review and Evaluation of Applicants:
If a Dean, faculty or staff member from the LCOB receives an inquiry/resume/vita from a prospective candidate for an adjunct faculty position; the Dean, faculty or staff will forward the inquiry/resume/vita to the Department Chair(s) of the appropriate discipline(s).

1. The Department Chair will send a letter to the applicant acknowledging receipt of the vita/resume and letting them know it is being reviewed. The Department Chair will inform the applicant as to whether or not there is a basis for review or employment consideration at the present time. Examples of these are: if a relevant course is being offered which needs an instructor; if the applicant does or does not have the degree or experience needed to teach the course; and if applicant's credentials indicate that they would be better suited applying to another department or college.
2. Initial inquiry is entered into a department database.
3. The Department Chair will forward copies of the vita or resume to other Department Chair(s)or College Dean(s) in areas which are related.
4. Department Chair(s) review vita or resume, often with input from the Designated Program Coordinator and other department faculty and forward vita or resume and cover sheet to Department Secretary with the following options:
   1. Identify as appropriate for a specific course or instructional area for a specific semester or for future reference with credentials as they are.
   2. Identify as appropriate for a specific course or instructional area for a specific semester or for future reference with a justification statement of appropriate work experience, if academic credentials are not sufficient.
   3. Refer to another area for review.
   4. Identify the applicant as non-qualified.
5. Review results will be entered into the department database.
6. The Department Chair generates a letter of review results:
   1. Not qualified.
   2. May be better qualified to teach in_____________ department/college. (Will forward vita/resume to the department/college for review.)
   3. Not hiring at this time. (Vita will be added to the _____________Adjunct Discipline Pool for future review.) Request official transcripts or student copies for complete review.
   4. Qualified for _____________. Request official transcripts or student copies for complete review.
7. Assign course(s) the adjunct will teach as recommended by the Department Chair and/or Designated Program Coordinator(s), and which semester he/she will teach.
8. If candidate falls under 6- c or d category, ask candidate to have his/her official transcripts of all graduate work be sent to the office of the Vice President of Academic Affairs (VPAA).

Hiring of Adjunct Faculty
The contracting of adjunct faculty is the responsibility of the Department Chair to whom the faculty member would report.

1. Once an adjunct faculty member is approved for a specific course(s), the secretary of the hiring department is responsible for completing the Adjunct / Overload form.

   Note: this form was downloaded from the HR Forms area of the Marlin share drive on August 3, 2007. It was edited to remove a faculty name and other information regarding a specific assignment; also converted to PDF format.
   

   Open the Form  (1 page)
   

2. Process for obtaining signatures:
   Once the Adjunct Overload form is completed, the Department Secretary obtains signatures of the prospective Adjunct and the Chair of the Department and forwards the signed form to the Business Manager of the College for the Dean's signature and verification of correct account numbers.
3. This form is to be used for all newly hired adjuncts. When possible, it should precede the appointment form, but certainly no later than the end of the first semester of teaching. This new process will help ensure that we have qualified faculty teaching our students.
   
4. The Business Manager forwards the documents for VPAA's signature. Upon receiving the document with the VPAA's signature, the Business Manager will make a copy for the college and forward the original to the Department Secretary who is responsible for sending it to Human Resources for processing.
   (NOTE) The Office of the Vice President of Academic Affairs will prepare and maintain a folder for all newly hired Adjunct Faculty. The adjunct faculty member is responsible for having all of his/her graduate institutions supply an official transcript directly to the Office of the Vice President of Academic Affairs. The Department Secretary of the hiring department is responsible for sending a copy of the vita or resume to the Office of the Vice President of Academic Affairs. Working with the Office of the Provost, the Office of the Dean will ensure that all personnel files are up-to-date (Resume/vita, official transcripts, Adjunct Overload Form, if necessary an Adjunct justification letter from Department Chair, and other documents as needed).

Orientation, Mentoring, Supervision, and Evaluation of Adjunct Faculty

Department Chairs are responsible for coordinating the orientation, mentoring, supervision, and evaluation process for adjunct faculty. While the orientation process may differ from one department to another, depending on needs and departmental organization, the materials covered will be the same.
Adjunct faculty will be mentored through contact with the Department Chair or a designated faculty member. The mentor will provide the adjunct faculty with information related to syllabi, teaching styles, and other input that may be helpful towards a smooth operation of the departments, as well as, the college. The adjunct faculty will be under the direct supervision and responsibility of the department chair. Evaluating the adjunct's performance is a critical factor in determining whether or not an adjunct faculty member is hired for subsequent semesters.

Mentoring:
Mentoring can occur formally and informally. When possible, adjunct faculty may be assigned to team-teach with a full-time faculty. During the course of that assignment, mentoring, feedback and professional development can occur. Mentoring might include evaluating the syllabi and textbooks for each course, as well as preparing for formal evaluations.

Supervision:
Department Chairs are responsible for coordinating the supervision and evaluation of adjunct faculty. At a minimum, Department Chairs or Designated Program Coordinators, will review the syllabi for courses the adjunct faculty is teaching and the student evaluations at the end of the semester. In addition, Department Chairs might set up specific mentoring procedures and formal evaluations.

Evaluation:
For the formal evaluations, adjunct faculty might periodically be observed teaching, after which they might turn in a portfolio of their class materials, grading, student evaluations, and other materials. As a professional courtesy, and in accordance with the Collective Bargaining Agreement, adjunct faculty should be told in advance of any classroom observation. Adjunct faculty are urged to complete mid-term assessments of their teaching, and to share this information with their mentors.
Performance is reviewed and comments are kept on file, based on formal and informal feedback through students, discussions with faculty, student course evaluations, and mentor or other observations of faculty teaching. Adjunct faculty should be evaluated at midsemester during their first semester teaching as well as during their first semester teaching new courses and periodically thereafter.

At the end of the semester a copy of the student course evaluation is distributed to the adjunct faculty member, the Office of the Vice President of Academic Affairs, and the Dean of the Lutgert College of Business. Any additional evaluations completed by the Department are also forwarded to the Office of Academic Affairs to be placed in the official evaluation folder for each adjunct faculty member.

The primary goal of the mentoring and evaluation process should be to integrate adjunct faculty into the larger learning community by increasing interaction between adjunct and fulltime faculty. This process should achieve coherence and continuity within the various programs in relation to course content, skills, and knowledge, and grading and evaluation of students and their work. In some cases, the process might serve to increase professional skills for adjunct faculty in teaching, preparation of syllabi, and grading, as well as to discern adjunct faculty desires, goals, and strengths and to draw on these desires and strengths at Florida Gulf Coast University.

back to Adjunct Topics

Adjunct “To Do” List (LCOB)

At arrival:

• Send Official Transcripts to:

  Florida Gulf Coast University
  Office of Academic Affairs
  10501 FGCU Blvd. South
  Fort Myers, Fl. 33965-6565

• Sign an Adjunct Overload Form with your Department Secretary.

  Note: this form was downloaded from the HR Forms area of the Marlin share drive on August 3, 2007. It was edited to remove a faculty name and other information regarding a specific assignment; also converted to PDF format.
  

  Open the Form  (1 page)
  

• Chairs are required to complete an Adjunct Justification Form  
  need updated document
  to ensure the adjunct is qualified to teach a specific course. The completed and signed form must be sent to the office of the Vice President of Academic Affairs.
• Make an appointment with Department of Human Resources, at 590-1416 to complete Payroll "Sign-on".
• Contact the Instructional Technology Department for assistance in:

  Learning to use the Classroom Podium
  Creating An On-Line Syllabus
  Learning to use the Web-Board
  Anything involving classroom and lab hardware and software
  http://www.fgcu.edu/Info/TechnologySupport.asp

• Supply copies of the following documents to the Department Secretary:

  Course Syllabi
  Office Hours or schedule of availability
  Textbook orders (approval at the discretion of the Department's Chairperson)

• The LCOB Business Manager will set up an e-mail account for you. A user ID and password will be assigned.
• Request a Podium and Classroom keys from the Business Manager. It is the responsibility of each faculty member to lock their classroom when they leave it. They must swipe their key card TWICE to lock the door. Faculty should never prop open a classroom and leave it unattended. IT technicians are available to instruct faculty on the appropriate use of the key cards and can be contacted via the IT Help Desk at Extension 7100.
• Purchase a Parking Decal as soon as you are confirmed as an Adjunct Faculty (Campus Police & Safety is in the Campus Support Building.)
  More information at the Parking Services Website
• Six weeks following payroll sign-on, (upon receipt of first paycheck) obtain an ID card at Office of the Dean of Student Affairs in the Student Union building.

At departure:

• At the end of the semester, complete a Departing Faculty Check-Off Form with all the departments listed on the form and check with Department Secretary for list of documents the College needs to keep on hand (grade roster, syllabus, and semester grades by assignment).
• Unless prior approval is granted from the Department Chair, adjunct faculty may not award an incomplete grade to a student.

back to Adjunct Topics

Department Secretary “To Do” List (LCOB)

At Adjunct Faculty’s Arrival:

• Contact your department adjuncts (via letter, phone or e-mail), and set up an appointment with him/her.
• Have him/her sign Adjunct Overload Form Form found at \\fgcu-marlin\share\FORMS\HR Forms\Adjunct and Overload Agreement NEW FOR BANNER.doc (need a new link - JB)
• If needed, make sure the Department Chair has completed an Adjunct Justification Form  .
  need updated form
  The completed and signed form must be sent to the Office of Academic Affairs.
• Make sure he/she provides original transcripts to Academic Affairs. (If the adjunct faculty has worked previously with the department, request a copy of an updated resume.)
• Make sure he/she attends a complete Payroll "Sign On" put on by the Human Resources Department, in Howard Hall # 239, any Monday from 1:00 to 3:00 p.m. and any Wednesday from 2:30 -4:30 p.m. If the adjunct faculty has worked in the past year with your department or College, he/she may not need to do another “Sign On” again (unless there has been as change, such as: name, address, dependents, tax status, etc.).
• Place a request with the College Business Manager to have an e-mail account established.
• Provide copies of the Academic Calendar, Holiday Schedule, and Payroll information to Adjunct.
• Submit a request to the Business Manager of the College to provide a podium and classroom key.
• Have him/her contact Instructional Technology to schedule podium training, and other appointments related to on-campus facilities.
• Supply clerical support for course syllabi, course documentation, exams, etc. (if needed.)
• Submit textbook orders to the bookstore using the Bookstore website.
• Order desk copies of course adoptions for both, department and adjunct faculty member.
• Supply a list of contacts and main phone numbers for the LCOB and other University departments. Examples:

  Instructional Technology (re: training, web development, course syllabi, etc.)
  Computer Services (re: technical support, hardware and software)
  Police Department (re: parking, opening classrooms, security issues, etc.)
  Physical Plant (re: air conditioner)

• Supply access to the Web site for the current LCOB Faculty/Staff Handbook.
• Make sure they have received instructions and PIN for Gulfline.

At Adjunct Faculty’s Departure:

• At the end of the semester, work with the adjunct faculty to collect podium and/or scan keys and any required course materials.

E-Mail Accounts for Adjuncts (LCOB)

The Lutgert College of Business requests electronic mail accounts for all Adjunct Faculty. This will assist you in communicating with your students and other faculty members. If you wish to be contacted at an account other than the one FGCU has created for you, use your FGCU email account to forward email to your preferred address. Send forwarding information to the department secretary. Your email account may not be operational until the semester has officially begun. The Computer Services Department, located on the second floor of Howard Hall will be happy to assist you. Contact their Help Desk at 239-590-1188.

back to Adjunct Topics

Adjunct Faculty Office Hours (LCOB)

Adjunct faculty teaching on-campus courses should be available to their students for at least one hour per week for each 3 credit hour class subject to space to be provided by the college. Adjunct faculty teaching an Internet course should offer on-line office hours such as pre scheduled chat room for groups or by individual e-mail correspondence, by phone, or by appointment.

Adjunct Agreement

Adjunct Agreements are completed by the employing department and submitted to the Office of Human Resources for processing. Signing an Adjunct Agreement is an indication of intent to employ IF there is a course available. In all cases, full-time faculty are given preference in assignment to ensure that they receive their full-time workload assignment, beyond which, courses may be assigned to adjunct faculty.
See also the information on dual employment on the Human Resources website.

back to Adjunct Topics

Pay Periods

Pay Periods (All FGCU Employees): See the 2007 Payroll Calendar, as published in the Human Resources HR Update newsletter. The 2008 calendar will be linked here when it becomes available.

Intellectual Property Policy

Policy Document  (on the website of the General Counsel).

top of page

OTHER PERSONNEL SERVICES (OPS)

(Sometimes referred to as Other Personal Services) An OPS is a temporary non-benefit earning position.

OPS Personnel / Payroll Action form 

OPS time reporting is done on Gulfline