Open Enrollment
Reminder
The first payroll deduction for most 2006 Open Enrollment benefit
changes will be reflected in the December 9th pay.
EXCEPTIONS:
The first payroll deduction for 2006 Flexible Spending
Accounts and Health Savings Accounts will be reflected in the
January 6, 2006 paycheck.
Payroll deductions for new enrollments or changes to Cancer
and Optional Life Insurance coverages which are subject to medical
underwriting, will not begin until our office receives notification
from the People First Service Center that those enrollments
have been approved by the respective companies.
PLEASE CHECK YOUR GULFLINE PAYSTUB
CAREFULLY!
If you notice any discrepancies in your deductions, please
call Dee Bryan at ext. 1422 or e-mail dbryan@fgcu.edu.
or Noyra Valentin at ext. 1415 or e-mail nvalenti@fgcu.edu.
Supervisor's
Responsibility for New Employee Sign-On (Faculty, A&P,
USPS and all OPS)
A critical component of the new employee
sign-on process is the completion of the Department of Homeland
Security's (DHS), I-9 Form. Completion of the I-9 form is
required to verify the identity and employment eligibility
of anyone hired by the university.
According to DHS requirements, all new employees must
complete the I-9 Form on or before their
first day of work. They must also present an original
document(s) that establishes identity and employment eligibility.
Employees can choose which document(s) they want to present
from a list of acceptable documents. Click here
to view the list of acceptable documents.
 If
you are involved in the hiring process, please be sure that
your new employee visits Human Resources on
or before their first day of work to complete the
I-9 Form and other necessary payroll sign-on paperwork.
Failure of an
employee to complete the required payroll sign-on paperwork
will delay the employee's pay and may adversely affect their
benefit eligibility, if applicable.
If you would like more information about the employment
eligibility verification process, click here
to view the DHS' Handbook for Employers.
Workers'
Compensation
It's time again to review our workers' compensation injury
reporting process. All work related injuries are
to be reported immediately to your supervisor
and to Human Resources at 590-1400.
If your injury occurs outside regular business hours,
please contact the University's workers' compensation provider,
Corvel, to report the injury directly. Corvel's
toll free number for reporting First Notice of Injury
is 1-866-786-3351. A Corvel representative will promptly
assist you in selecting a primary care physician from their
provider network and arrange a medical appointment for you.
Additionally, at the first opportunity, please notify
Human Resources.
In a medical emergency, please call University
Police at 590-1911. The University Police Department
staff are trained to handle emergency situations and can arrange
for emergency transportation, if necessary. Additionally,
at the first opportunity, please notify Human Resources.
Additional information regarding Workers' Compensation
procedures can be found here.
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2006 Holiday
Schedule
The Holiday Schedule through 2006:
| Christmas -
2005 |
| |
Monday - December 26 (Observed) |
| Winter Break
- 2005 |
| |
Tuesday
through Friday -
December 27 - December 30 |
| New Year's
Day - 2006 |
| |
Monday - January 2, 2006 (Observed) |
| M.L.K. Birthday |
| |
Monday - January 16 |
| Memorial Day |
| |
Monday - May 29 |
| Independence
Day |
| |
Tuesday - July 4 |
| Labor Day |
| |
Monday - September 4 |
| Veterans' Day
|
| |
Friday - November 10 (Observed) |
| Thanksgiving |
| |
Thursday & Friday - November
23 & 24 |
| Christmas -
2006 |
| |
Monday - December 25 |
| Winter Break
- 2006 |
| |
Tuesday
through Friday -
December 26 - December 29 |
| New Year's
Day - 2007 |
| |
Monday - January 1, 2007 |
In addition, each USPS employee is entitled to one
personal holiday per year. The personal holiday is available to
eligible employees on July 1 of each year to be taken prior to
June 30 of the following year.
Please contact Human Resources with any questions
regarding the observance of official university holidays.
2006 Payroll
Calendar
 Click
here
to view the payroll calendar for 2006.
Please note the following columns on the calendar which
list important payroll processing deadlines.
Appt. Forms/ PAF's Due to HR - The last date by which
our office must receive paperwork in order for it to be processed
for the corresponding check date. (Please note that processing
is contingent upon also having the employee's completed payroll
sign on paperwork and signed offer letter, if applicable.)
OPS Time Entry Deadline - The last date by which OPS
hourly employees must enter and submit hours worked in Gulfline
for the corresponding check date.
Payroll Custodian/Supervisor Approval Deadline - The
last date by which payroll custodians or supervisors must approve
OPS time entry on PHADSUM for the corresponding check date.
2006
Maximum Amount Contributable to Tax Sheltered Annuities
The maximum limit on employee elective deferrals to
403(b) plans is $15,000 for 2006. Employees 50
and older may make additional 'catch up' contributions
of $5,000 for 2006.
Additionally, employees with 15 or more years of
service may be able to defer up to
an additional $3,000 more annually.
Please contact your tax-sheltered annuity company
representative for more information regarding these
limits.
 Members
Annual Statements
All FRS Pension Plan members should receive their annual
statements at home by December 31, 2005.
The Member Annual Statement (MAS) provides important
information about your retirement. This will include,
at a minimum, your total years of creditable service
as of June 30, 2005. Based on your vesting status, it
may also include your primary beneficiary information
and an estimate of your retirement benefit.
The MAS should provide answers to many
of your questions. Click here
to access the FRS website and obtain additional information
regarding retirement benefits.
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Staffing
Changes in HR
The following changes have been made in Human Resources
in Employment and Classification area. Listed below are
the staff members responsible for providing primary support
and assistance for your HR needs.
Susan Baurer, Assistant Director, Employment &
Classifications supervises the employment and classification
staff.
Deborah Moore (x1421) is now the Classification
Specialist who will assist with establishing, updating
and reclassifying positions as well as managing departmental
organizational charts.
The two new Employment Specialists, Pam Mouzon
and Mary Naughton will be serving the following colleges/departments/divisions
for recruiting/employment needs.
Pam Mouzon (x1412) will work with:
College of Arts & Sciences
College of Education
Library Services
Student Affairs
Administrative Services
Enrollment Services
Graduate Studies & Continual Learning
Mary Naughton (x1405) will work with:
President's Office including General Counsel and Internal
Auditor Offices
Intercollegiate Athletics
University Advancement
Academic Affairs Administration
College of Business
College of Health Professions
Instructional Technology & Broadcast Services
College of Professional Studies
Our Employment and Classification staff will continue
to work closely with all colleges and departments to ensure
SOAR training for individuals and groups involved in the
recruitment process. To schedule SOAR training,
please contact either Pam or Mary directly.
Additional staffing changes in the Human Resources
Department include the following:
Beth Redding (x1406) has moved to Benefits, Payroll
and Records. Beth will manage employee sign-on duties
for Faculty, A&P and USPS staff.
June Hayes (x1416) will continue to manage employee
sign-on duties for OPS employees, including Adjunct Faculty
and Students.
As always, the Human Resource Department is available
to assist you. Thank you for your patience with this transition
of staff members.
Florida
Prepaid College Plan 
For nearly two decades, the Florida Prepaid College Plan
has been helping families save for college. The Florida Prepaid
College Plan allows you to lock in the cost of college tuition,
local fees and dormitory housing - guaranteed! When your child
is ready for college, the plan covers the actual cost at any
Florida public college/university.
To obtain additional information or to sign-up online,
visit www.florida529plans.com/employer
or call 1-800-552-GRAD (4723) to request an Enrollment
Kit and application. To lock in this year's prices, you
must sign up by Tuesday, January 31, 2006.
FGCU offers payroll deduction for the Prepaid Plan.
To request payroll deduction, you must complete a separate
Payroll Deduction Form. You can pick up the form from the
Human Resources Department.
The Florida College Investment Plan gives families
another way to save for college tuition, fees and housing
and for the extras not covered by the Florida Prepaid College
Plan. These extras include books, the additional cost of
most private and out-of-state colleges/universities, and
graduate school. Information regarding the Florida College
Investment Plan is available at the website or via the toll
free number listed above. Note: Employees may enroll in
the Florida College Investment Plan year round.
You do not have to choose between the Florida Prepaid College
Plan and the Florida College Investment Plan. You can sign
up for one or both plans. However, FGCU does not currently
offer payroll deduction for the Florida College Investment
Plan.
Special Discounted Tickets
Click here
for information regarding the holiday performance of "My
Sinatra Celebrates Christmas", starring Cary Hoffman
with his critically acclaimed hit show of Frank Sinatra songs
and stories. This show is coming to the The Barbara B. Mann
Performing Arts Hall for one performance only on Sunday, December
18th, 2005 at 7:00pm.
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