HR UPDATES
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December 2005

Open Enrollment Reminder

The first payroll deduction for most 2006 Open Enrollment benefit changes will be reflected in the December 9th pay.

EXCEPTIONS:
The first payroll deduction for 2006 Flexible Spending Accounts and Health Savings Accounts will be reflected in the January 6, 2006 paycheck.

Payroll deductions for new enrollments or changes to Cancer and Optional Life Insurance coverages which are subject to medical underwriting, will not begin until our office receives notification from the People First Service Center that those enrollments have been approved by the respective companies.

PLEASE CHECK YOUR GULFLINE PAYSTUB CAREFULLY!

If you notice any discrepancies in your deductions, please call Dee Bryan at ext. 1422 or e-mail dbryan@fgcu.edu. or Noyra Valentin at ext. 1415 or e-mail nvalenti@fgcu.edu.


Supervisor's Responsibility for New Employee Sign-On (Faculty, A&P, USPS and all OPS)

A critical component of the new employee sign-on process is the completion of the Department of Homeland Security's (DHS), I-9 Form. Completion of the I-9 form is required to verify the identity and employment eligibility of anyone hired by the university.

According to DHS requirements, all new employees must complete the I-9 Form on or before their first day of work. They must also present an original document(s) that establishes identity and employment eligibility. Employees can choose which document(s) they want to present from a list of acceptable documents. Click here to view the list of acceptable documents.

If you are involved in the hiring process, please be sure that your new employee visits Human Resources on or before their first day of work to complete the I-9 Form and other necessary payroll sign-on paperwork. Failure of an employee to complete the required payroll sign-on paperwork will delay the employee's pay and may adversely affect their benefit eligibility, if applicable.

If you would like more information about the employment eligibility verification process, click here to view the DHS' Handbook for Employers.


Minimum Wage Increase
Effective January 1, 2006


To comply with Florida’s minimum wage increase, which becomes effective January 1, 2006, all employees--including OPS, Student Assistant, and Federal Work Study Students--must be paid a minimum of $6.40 an hour.

Departments do not need to take any action to increase the pay of current employees who are below this new minimum. Human Resources will identify all affected employees and automatically increase their pay rate to $6.40 effective January 1, 2006.


Workers' Compensation

It's time again to review our workers' compensation injury reporting process. All work related injuries are to be reported immediately to your supervisor and to Human Resources at 590-1400.

If your injury occurs outside regular business hours, please contact the University's workers' compensation provider, Corvel, to report the injury directly. Corvel's toll free number for reporting First Notice of Injury is 1-866-786-3351. A Corvel representative will promptly assist you in selecting a primary care physician from their provider network and arrange a medical appointment for you. Additionally, at the first opportunity, please notify Human Resources.

In a medical emergency, please call University Police at 590-1911. The University Police Department staff are trained to handle emergency situations and can arrange for emergency transportation, if necessary. Additionally, at the first opportunity, please notify Human Resources.

Additional information regarding Workers' Compensation procedures can be found here.


 


2006 Holiday Schedule

The Holiday Schedule through 2006:

Christmas - 2005
  Monday - December 26 (Observed)
Winter Break - 2005
  Tuesday through Friday -
December 27 - December 30
New Year's Day - 2006
  Monday - January 2, 2006 (Observed)
M.L.K. Birthday
  Monday - January 16
Memorial Day
  Monday - May 29
Independence Day
  Tuesday - July 4
Labor Day
  Monday - September 4
Veterans' Day
  Friday - November 10 (Observed)
Thanksgiving
  Thursday & Friday - November 23 & 24
Christmas - 2006
  Monday - December 25
Winter Break - 2006
  Tuesday through Friday -
December 26 - December 29
New Year's Day - 2007
  Monday - January 1, 2007

In addition, each USPS employee is entitled to one personal holiday per year. The personal holiday is available to eligible employees on July 1 of each year to be taken prior to June 30 of the following year.

Please contact Human Resources with any questions regarding the observance of official university holidays.


2006 Payroll Calendar

Click here to view the payroll calendar for 2006.

Please note the following columns on the calendar which list important payroll processing deadlines.

Appt. Forms/ PAF's Due to HR - The last date by which our office must receive paperwork in order for it to be processed for the corresponding check date. (Please note that processing is contingent upon also having the employee's completed payroll sign on paperwork and signed offer letter, if applicable.)

OPS Time Entry Deadline - The last date by which OPS hourly employees must enter and submit hours worked in Gulfline for the corresponding check date.

Payroll Custodian/Supervisor Approval Deadline - The last date by which payroll custodians or supervisors must approve OPS time entry on PHADSUM for the corresponding check date.


2006 Maximum Amount Contributable to Tax Sheltered Annuities

The maximum limit on employee elective deferrals to 403(b) plans is $15,000 for 2006. Employees 50 and older may make additional 'catch up' contributions of $5,000 for 2006.

Additionally, employees with 15 or more years of service may be able to defer up to an additional $3,000 more annually.

Please contact your tax-sheltered annuity company representative for more information regarding these limits.


Members Annual Statements

All FRS Pension Plan members should receive their annual statements at home by December 31, 2005.

The Member Annual Statement (MAS) provides important information about your retirement. This will include, at a minimum, your total years of creditable service as of June 30, 2005. Based on your vesting status, it may also include your primary beneficiary information and an estimate of your retirement benefit.

The MAS should provide answers to many of your questions. Click here to access the FRS website and obtain additional information regarding retirement benefits.

 


Staffing Changes in HR

The following changes have been made in Human Resources in Employment and Classification area. Listed below are the staff members responsible for providing primary support and assistance for your HR needs.

Susan Baurer, Assistant Director, Employment & Classifications supervises the employment and classification staff.

Deborah Moore (x1421) is now the Classification Specialist who will assist with establishing, updating and reclassifying positions as well as managing departmental organizational charts.

The two new Employment Specialists, Pam Mouzon and Mary Naughton will be serving the following colleges/departments/divisions for recruiting/employment needs.

Pam Mouzon (x1412) will work with:
College of Arts & Sciences
College of Education
Library Services
Student Affairs
Administrative Services
Enrollment Services
Graduate Studies & Continual Learning

Mary Naughton (x1405) will work with:
President's Office including General Counsel and Internal Auditor Offices
Intercollegiate Athletics
University Advancement
Academic Affairs Administration
College of Business
College of Health Professions
Instructional Technology & Broadcast Services
College of Professional Studies

Our Employment and Classification staff will continue to work closely with all colleges and departments to ensure SOAR training for individuals and groups involved in the recruitment process. To schedule SOAR training, please contact either Pam or Mary directly.

Additional staffing changes in the Human Resources Department include the following:

Beth Redding (x1406) has moved to Benefits, Payroll and Records. Beth will manage employee sign-on duties for Faculty, A&P and USPS staff.

June Hayes (x1416) will continue to manage employee sign-on duties for OPS employees, including Adjunct Faculty and Students.

As always, the Human Resource Department is available to assist you. Thank you for your patience with this transition of staff members.


Florida Prepaid College Plan

For nearly two decades, the Florida Prepaid College Plan has been helping families save for college. The Florida Prepaid College Plan allows you to lock in the cost of college tuition, local fees and dormitory housing - guaranteed! When your child is ready for college, the plan covers the actual cost at any Florida public college/university.

To obtain additional information or to sign-up online, visit www.florida529plans.com/employer or call 1-800-552-GRAD (4723) to request an Enrollment Kit and application. To lock in this year's prices, you must sign up by Tuesday, January 31, 2006.

FGCU offers payroll deduction for the Prepaid Plan. To request payroll deduction, you must complete a separate Payroll Deduction Form. You can pick up the form from the Human Resources Department.

The Florida College Investment Plan gives families another way to save for college tuition, fees and housing and for the extras not covered by the Florida Prepaid College Plan. These extras include books, the additional cost of most private and out-of-state colleges/universities, and graduate school. Information regarding the Florida College Investment Plan is available at the website or via the toll free number listed above. Note: Employees may enroll in the Florida College Investment Plan year round.

You do not have to choose between the Florida Prepaid College Plan and the Florida College Investment Plan. You can sign up for one or both plans. However, FGCU does not currently offer payroll deduction for the Florida College Investment Plan.


Special Discounted Tickets

Click here for information regarding the holiday performance of "My Sinatra Celebrates Christmas", starring Cary Hoffman with his critically acclaimed hit show of Frank Sinatra songs and stories. This show is coming to the The Barbara B. Mann Performing Arts Hall for one performance only on Sunday, December 18th, 2005 at 7:00pm.