1.1. The Staff Advisory Council, hereafter referred to as “SAC”, is the duly elected body that represents University Staff. Staff is defined as all employees holding SUPPORT PERSONNEL or A&P positions.

1.2. The SAC shall consist of twenty-four (24) elected Representatives, twelve (12) SUPPORT PERSONNEL employees, and twelve (12) A&P employees. To be eligible to serve on SAC, an employee must have been employed in a SUPPORT PERSONNEL or A&P position on or before June 1st of the prior year.

1.2.1.The number of Representatives serving on SAC may be increased by re-evaluating growth based on analysis of the ratio of FTE by division. SAC may be increased by increments of two seats per A&P and Support Personnel based on an affirmative of two-thirds (2/3) majority vote by SAC.

1.3. The Vice President of Administrative Services will serve as the SAC Liaison to the University Administration.

1.4. Representation will be based on the ratio of FTE by Division. A Division is defined for Representation purposes as follows:

· President/Advancement/Athletics

· Administrative Services & Finance

· Academic Affairs – Non-College

· Academic Affairs – College

· Student Affairs

1.4.1.SAC will determine future growth or reapportionment by re-evaluating representation based on analysis of the ratio of FTE by division. SAC may consider the effect of changes to the organizational structure of divisions and by a two-thirds majority vote redefine “Division” for the purposes of representation.

2.1. SAC

2.1.1.The SAC shall meet on a regular basis, at least quarterly, at times established at the June meeting. One half plus one of the total SAC Representatives shall constitute a quorum.

2.1.2.Special meetings may be called at any time by the University President, the Administrative Liaison, the SAC President, or by written request of three (3) SAC Representatives.

2.1.3.Any employee may request to address the SAC.

2.1.3.1. Public Comments at SAC Meetings – Staff members who wish to address SAC shall register their intent to speak using a request form provided at each meeting. All comments are limited to a maximum of three minutes per person. SAC has the discretion to refer these items to the appropriate SAC committee, University Department or University Committee for review.

2.1.3.2. Request for Agenda Items – The request shall be made to the SAC President and Secretary not less than seven (7) calendar days prior to the next scheduled SAC Meeting for items that require action from SAC. SAC has the discretion to refer these requests to the appropriate SAC committee, University Department or University Committee for review prior to placing the request on the agenda.

2.1.4.An agenda will be circulated to SAC Representatives prior to scheduled meetings.

2.2. STAFF ASSEMBLY

2.2.1.An Annual Staff Assembly, open to all SUPPORT PERSONNEL and A&P employees, shall be held in April.

2.2.2.The SAC President may call a special Staff Assembly.

2.2.3.The SAC Officers will also serve in their respective positions for the Staff Assembly.

2.3. All meetings shall be conducted using the latest edition of Robert’s Rules of Order Newly Revised.

3.1. NOMINATION/ELECTION COMMITTEE: The SAC President will appoint a committee chair and at least two (2) Representatives who are not running for election from the current SAC. The committee will design and distribute nomination forms, solicit nominations, and prepare a calendar designating dates for nominations, voting, and notification of elected Representatives. The schedule will be designed to ensure that elections are completed prior to June 1st when officers will be elected.

3.2. NOMINATIONS. Nominees will be presented at the Annual Staff Assembly

3.3. ELECTIONS: Each staff member may vote for eligible candidates according to the instructions on the election ballot.

3.3.1.Elections will be conducted by secret ballot using an appropriate medium. The ballots are to be returned to the Nomination/Election Committee and tally results given to the Secretary for retention.

3.3.2.The ballot will reflect Divisional Representation and candidates will appear on the ballot within their pay plan.

3.3.3.Ties will be decided in favor of the candidate with the earliest FGCU Staff hire date.

3.3.4.The SAC President will immediately notify elected candidates of their election to the SAC. The SAC Secretary will communicate names of newly elected SAC Representatives to the University Community.

3.3.5.Divisional Seats will be filled by the candidate with the highest vote tally within that division and that pay plan. If there are no candidates on the ballot within a Division the seat will be filled by the next highest vote tally in the pay plan.

3.4. TERMS OF OFFICE: Terms of office will begin on June 1st. SAC Member will serve two (2) year terms. Each year one half of the seats on SAC will be up for election to create a rotation of half of the Representatives. All Representatives shall be limited to 2 consecutive terms.

3.5. VACANCIES: A SAC seat shall be declared vacant when a member is no longer employed in a SUPPORT PERSONNEL or A&P position, has resigned or been removed from the SAC.

3.6. REMOVAL. The SAC President may remove a SAC member for just cause. Three (3) absences from SAC meeting without written or verbal notice to the SAC President of the extenuating circumstance will be considered cause for removal. The member will be notified in writing of this removal. Such member may appeal to the full SAC for re-instatement within two (2) weeks of the delivery of the written notice of removal. The appeal shall be heard at the next SAC meeting.

3.7. FILLING OF VACANCIES. The SAC President shall fill any vacancy from the candidates not elected using the most recent election results. Seats shall be filled by the candidate with the next highest vote tally by Division and by Pay Plan. If there are no remaining names in the Division the seat will be filled by the next highest vote tally of At-Large Candidate in the pay plan. If there are no remaining names, the President may then fill that vacancy by appointment. Balance of representation as described in Section 3.3 will be maintained. The person appointed to this seat will serve the remainder of the vacated term. Such appointment shall count as a full term provided that the replacement serves a majority of that term, i.e.; a year or more of service. The SAC Secretary will communicate names of newly appointed SAC member to the University Community.

4.1. SAC Officers will be President, Vice President, Secretary and Treasurer and shall serve one (1) year term of office. Officers will serve no more than 2 consecutive terms in their respective office.

4.2. ELECTIONS: Nominations will be accepted from the floor at the June meeting. The election shall be by secret ballot. The elected officers will take office immediately.

4.3. DUTIES.

4.3.1.The President shall lead the SAC, conduct meetings, represent the SAC to the University Administration, appoint representatives to other University Committees as requested and perform such duties as are usual for the office.

4.3.2.The Vice President shall act in the absence of the President, serve as Parliamentarian, assist Committee Chairs with committee protocol, gather committee reports each month and forward them to the Secretary for publication in the meeting agenda.

4.3.3.The Secretary shall be responsible for recording the minutes of meetings, assist in distributing meeting information, prepare meeting agenda, keep all committee reports on file, keep the official Representation roll, and ensure that minutes, committee reports and other official SAC documents are placed on the SAC website. In addition the Secretary is responsible for issuing notices of meetings to staff via email, website or other means and conducting correspondence as needed for SAC.

4.3.3.1. SAC may appoint an assistant for the Secretary if so needed.

4.3.4.The Treasurer shall be responsible for the oversight and management of the SAC budget process including but not limited to recording keeping and reporting of all transactions.

4.4. VACANCIES: In the case of a vacancy of the SAC President, the Vice President shall assume that office. In the case of a vacancy of the Vice President, Secretary or Treasurer an election will be held by secret ballot at the next SAC meeting.

5.1. The SAC President shall appoint committees as needed.

6.1. Amendments to the Charter may be considered by the SAC upon written request by a SAC member. Proposed amendments to the Charter must receive an affirmative two-thirds (2/3) vote of the SAC before the amendment(s) is presented to the Administration Liaison for review. The Administration Liaison shall either indicate support of the amendment or refer the amendment to the SAC for reconsideration. No action from the Administration Liaison within thirty (30) days shall indicate support.

6.2. Proposed amendments will be presented at a Staff Assembly.

6.3. Proposed amendments will be voted on by Staff and must receive an affirmative two-thirds (2/3) majority of the votes. Voting will be conducted by secret ballot.

6.4. An amendment shall become effective at such time as it receives the Staff approval.

Staff Advisory Council

Transition Year for SAC Restructuring

1. SAC will be restructured from an exclusively At-Large Representation to Divisional Representation.

1.1. The current structure of SAC will increase from eight (8) A&P representatives and eight (8) Support Personnel representatives to twelve (12) A&P representatives and twelve (12) Support Personnel representatives.

1.2. SAC Representatives elected during the 2008 election with one (1) year left in their term of office will be allocated to fill the divisional seats available as shown in the table below.

1.3. Staff may vote for up to 8 A&P and 8 Support Personnel candidates for a two year term. The divisional seats will be filled by the candidate with the highest vote tally. The term years will be decided as follows:

1.3.1.The six (6) A&P candidates and the six (6) Support Personnel candidates with the highest vote tally within their respective division will fill the 2009 2-year term seats.

1.3.2.The two (2) A&P candidates and the two (2) Support Personnel candidates with the next highest vote tally within their respective division will fill the 2009 1-year term seats.