1.1. The Staff Advisory Council, hereafter referred to as “SAC,” is the duly elected body that represents University Staff. Staff is defined as all employees holding USPS or A&P positions.

1.2 The SAC shall consist of sixteen (16) elected members, eight (8) USPS employees and eight (8) A&P employees. To be eligible to serve on the SAC, an employee must have completed one (1) year of service in an A&P or USPS position.

1.3. The Vice President of Administrative Services will serve as the Administration Liaison to the SAC.

2.1. SAC
2.1.1. The SAC shall meet on a regular basis, at least quarterly, at times established at the June meeting. One half plus one of the total SAC members shall constitute a quorum.
2.1.2. Special meetings may be called at any time by the University President, the Administrative Liaison, the SAC President, or by written request of three (3) SAC members.
2.1.3. Any employee may request to address the SAC. Such request shall be in writing, stating the nature and purpose and must reach the SAC President not less than one (1) week prior to the scheduled meeting.
2.1.4. An agenda will be circulated to SAC members prior to the regularly scheduled meetings.

2.2. STAFF ASSEMBLY
2.2.1. An Annual Staff Assembly, open to all A&P and USPS employees, shall be held in April.
2.2.2. The SAC President may call a special Staff Assembly.
2.2.3. The SAC officers will also serve in their respective positions for the Staff Assembly.

2.3. All meetings shall be conducted using the latest edition of Robert’s Rules of Order Newly Revised.

Please see the Charter Ratification and Election Procedures for the first year of the SAC.

3.1. NOMINATION/ELECTION COMMITTEE. The SAC President will appoint a Committee Chair and at least two (2) members who are not running for election from the current SAC. The committee will design and distribute nomination forms, solicit nominations, and prepare a calendar designating dates for nominations, voting, and notification of elected members. This schedule will be designed to ensure that elections are completed prior to the June SAC meeting, when officers will be elected.

3.2. NOMINATIONS. Nominees will be presented at the Annual Staff Assembly.

3.3. ELECTIONS. Each Staff member may vote for up four (4) A&P candidates and four (4) USPS candidates, respectively.

3.3.1. Elections will be conducted by secret ballot using an appropriate medium. The ballots are to be returned to the Nomination/Election Committee and tally results given to the Secretary for retention.

3.3.2. Ties will be decided in favor of the candidate with the earliest FGCU Staff hire date.

3.4 TERMS OF OFFICE. Terms of office will begin on June 1st. SAC members will serve two (2) year terms. Each year one half of the seats on the SAC will be up for election to create a rotation of half of the members. All members shall be limited to 2 consecutive terms.

3.5. VACANCIES. A SAC seat shall be declared vacant when a member is no longer employed in an A&P or USPS position, has resigned or been removed from the SAC.

3.6. REMOVAL. The SAC President may remove a SAC member for just cause. Three (3) absences from SAC meetings without written or verbal notice to the SAC President of the extenuating circumstance will be considered cause for removal. The member will be notified in writing of this removal. Such member may appeal to the full SAC for re-instatement within two (2) weeks of the delivery of the written notice of removal. The appeal shall be heard at the next SAC meeting.

3.7. FILLING OF VACANCIES. The SAC President shall fill any vacancy from the candidates not elected using the most recent election results in descending order of the number of votes received. If there are no remaining names, the President may then fill that vacancy by appointment. Balance of membership as described in Section 3.3 will be maintained. The person appointed to this seat will serve for the remainder of the vacated term. The SAC Secretary will communicate names of newly appointed SAC members to the University community.

4.1 SAC officers will be President, Vice President, Secretary, and Treasurer and shall serve one (1) year terms of office. Officers will serve no more than 2 consecutive terms in their respective office.

4.2. ELECTIONS: Nominations will be accepted from the floor at the June meeting. The election shall be by secret ballot. The elected officers will take office immediately.

4.3. DUTIES.
4.3.1. The President shall lead the SAC, conduct meetings, represent the SAC on President’s Advisory Council, appoint representatives to other University committees as requested, and perform such duties as are usual for the office.
4.3.2. The Vice President shall act in the absence of the President and serve as Parliamentarian.
4.3.3. The Secretary shall keep the minutes of meetings, assist in distributing meeting information, and perform such other duties as are usual for the office.
4.3.4. The Treasurer shall keep records and report any transactions concerning the SAC budget.

4.4. VACANCIES: In the case of a vacancy of the SAC President, the Vice President shall assume that office. In the case of a vacancy of the Vice President, Secretary or Treasurer, an election will be held at the next SAC meeting.

5.1. The SAC President shall appoint committees as needed.

6.1. Amendments to this Charter may be considered by the SAC upon written request by a SAC member. Proposed amendments to the Charter must receive an affirmative two-thirds (2/3) vote of the SAC before the amendment(s) is presented to the Administration Liaison for review. The Administration Liaison shall either indicate support of the amendment or refer the amendment to the SAC for reconsideration. No action from the Administration Liaison within thirty (30) days shall indicate support.

6.2. Proposed amendments will be presented at a Staff Assembly.

6.3. Proposed amendments will be voted on by Staff and must receive an affirmative two-thirds (2/3) majority of the votes. Voting will be conducted by secret ballot.

6.4. An amendment shall become effective at such time as it receives the Staff approval.