Charts allow you to present data entered into the worksheet in
a visual format using a variety of graph types. Before you can make
a chart you must first enter data into a worksheet. This page explains
how you can create simple charts from the data.
The Chart Wizard brings you through the process of creating a
chart by displaying a series of dialog boxes.
- Enter the data into the worksheet and highlight all the cells
that will be included in the chart including headers.
- Click the Chart Wizard button on the standard toolbar to view
the first Chart Wizard dialog box.
- Chart Type - Choose the Chart type and the Chart
subtype if necessary. Click Next.
- Chart Source Data - Select the data range (if different
from the area highlighted in step 1) and click Next.
- Chart Options - Enter the name of the chart and titles
for the X- and Y-axes. Other options for the axes, grid lines,
legend, data labels, and data table can be changed by clicking
on the tabs. Press Next to move to the next set of options.
- Chart Location - Click As new sheet if the chart
should be placed on a new, blank worksheet or select As object
in if the chart should be embedded in an existing sheet and
select the worksheet from the drop-down menu.
- Click Finish to create the chart.
Resizing the Chart
To resize the chart, click on its border and drag any of the nine
black handles to change the size. Handles on the corners will resize
the chart proportionally while handles along the lines will stretch
Moving the Chart
Select the border of the chart, hold down the left mouse button,
and drag the chart to a new location. Elements within the chart
such as the title and labels may also be moved within the chart.
Click on the element to activate it, and use the mouse to drag the
element to move it.
Chart Formatting Toolbar
Chart Objects List - To select an object on the chart
to format, click the object on the chart or select the object
from the Chart Objects List and click the Format button.
A window containing the properties of that object will then appear
to make formatting changes.
Chart Type - Click the arrowhead on the chart type button
to select a different type of chart.
Legend Toggle - Show or hide the chart legend by clicking
this toggle button.
Data Table view - Display the data table instead of the
chart by clicking the Data Table toggle button.
Display Data by Column or Row - Charts the data by columns
or rows according to the data sheet.
Angle Text - Select the category or value axis and click
the Angle Downward or Angle Upward button to angle
the the selected by +/- 45 degrees.
Copying the Chart to Microsoft Word
A finished chart can be copied into a Microsoft Word
document. Select the chart and click Copy. Open the destination
document in Word and click Paste.