The Drawing Toolbar provides many commands for creating and editing
graphics. The toolbar is located at the bottom of the Power Point
screen or it can be activated by selecting View|Toolbars|Drawing
from the menu bar.
- Menu -
- Grouping - Images can be grouped together so they
become one image and can be moved together or the same formatting
changes can be applied to both at once. Select all the images
that will be grouped by holding down the SHIFT key
and clicking once on each image. Then select Group
from the Draw menu. The images can be ungrouped by
selecting Ungroup from the same menu. The rectangles
in the image to the left are separate images with their own
sets of handles and they are grouped together in the image
to the right:
- Order - The order of overlapping images can be changed
using this feature. In the example of two rectangles below,
the green rectangle is selected and the Send Backward
command was used to move the image below the blue rectangle.
Send Backward and Bring Forward will move elements by one
layer. Send to Back and Bring to Front move the elements to
the back or top of a series of several overlapping graphics.
- Nudge - Use the nudge actions to move an object slightly
in one direction.
- Align or Distribute - Select a group of objects and
choose one of the the commands from the Align or Distribute
menu to change the position of the objects in relation to
- Rotate or Flip - Rotate an object 90 degrees or flip
the object over its x- or y-axis.
- Select objects - Deactivate all drawing functions.
- Free rotate - This button will place green handles on
certain objects so they can be arbitrarily rotated. Click and
drag the handles to rotate the objects.
- AutoShapes menu - Click the small down arrow to the right
of the "AutoShapes" text to select a shape. [more...]
- Line and Arrow - Click and drag the mouse on the
slide to add lines. Hold down the SHIFT key to draw a straight
line. Use the end points of the completed line to stretch and
reposition the line.
- Rectangle and Oval - Click and drag the mouse
on the slide to add rectangles and ovals. Hold down the SHIFT
key to add squares and circles.
- Text box - Click to draw a text box on the slide.
- Word art - Click to add WordArt. [More]
- Picture - Click to add a clip art image to the slide.
- Fill color - Choose a fill color for rectangles, ovals,
and clip art.
- Line color - Select a border color for shapes and pictures.
- Font color - Highlight text on the slide and click the
small down arrow next to the Font color icon to select a color.
- Line style - Highlight a line or arrow that has been
drawn and click this button to select a thickness or style for
- Dash style - Highlight a line or arrow and select a dash
- Arrow style - Change the arrow head style for an existing
arrow or change a line to an arrow.
- Shadow - Select a text box to add shadow to text or choose
any other object on the slide to add a drop shadow.
- 3D - Add a three-dimensional effect to text and other
Adding Clip Art
To add a clip art image to a slide, follow these steps:
- Select Insert|Picture|Clip Art from the menu bar or click
the Picture button on the Drawing toolbar..
- To find an image, click in the white box following Search
for clips and enter keywords describing the image you want
- OR -
Click one of the category icons.
- Click once on the image to want to add to the slide and a selection
bar will appear.
- Click once on the image you want to add to the slide and the
following popup menu will appear:
- Insert Clip to add the image to the slide.
- Preview Clip to view the image full-size before adding
it to the slide. Drag the bottom, right corner of the preview
window to resize the image and click the "x"
close button to end the preview.
- Add Clip to Favorites will add the selected image
to your favorites directory that can be chosen from the Insert
ClipArt dialog box.
- Find Similar Clips will retrieve images similar to
the one you have chosen.
- Click the Close button in the top, right corner of the
Insert Clip window to stop adding clip art to the slide.
Add An Image from a File
To add a photo or graphic from a file:
- Select Insert|Picture|From File from the menu bar.
- Click the down arrow button on the right side of the Look
in: window to find the image on your computer.
- Highlight the file name from the list and click the Insert
Editing A Graphic
Activate the image you wish to edit by clicking on it once with
the mouse. Several handles will appear around the graphic. Click
and drag these handles to resize the image. The handles on the corners
will resize proportionally while the handles on the straight lines
will stretch the image. More picture effects can be changed using
the Picture toolbar.
The AutoShapes toolbar allows you to draw a number of geometrical
shapes, arrows, flow chart elements, stars, and other graphics on
a slide. Activate the AutoShapes toolbar by selecting Insert|Picture|AutoShapes
or View|Toolbars|AutoShapes from the menu bar. Click the
buttons on the toolbar to view the options for drawing each shape.
- Lines - After clicking the Lines button on the AutoShapes
toolbar, draw a straight line, arrow,
or double-ended arrow from the first row of options
by clicking the respective button. Click in the slide where you
would like the line to begin and click again where it should end.
To draw a curved line or freeform shape,
select curved lines from the menu (first and second buttons of
second row), click in the slide where the line should appear,
and click the mouse every time a curve should begin. End creating
the graphic by clicking on the starting end or pressing the ESC
key. To scribble, click the last button in the second
row, click the mouse in the slide and hold down the left button
while you draw the design. Let go of the mouse button to stop
- Connectors - Draw these lines to connect flow chart elements.
- Basic Shapes - Click the Basic Shapes button on the AutoShapes
toolbar to select from many two- and three-dimensional shapes,
icons, braces, and brackets.
Use the drag-and-drop method to draw the shape in the slide. When
the shape has been made, it can be resized using the open box
handles and other adjustments specific to each shape can be modified
using the yellow diamond handles.
- Block Arrows - Select Block Arrows to choose from many
types of two- and three-dimensional arrows. Drag-and-drop
the arrow in the slide and use the open box and yellow diamond
handles to adjust the arrowheads. Each AutoShape can also be rotated
by first clicking the Free Rotate button on the drawing
Click and drag the green handles around the image to rotate it.
The tree image below was created from an arrow rotated 90 degrees.
- Flow Chart - Choose from the flow chart menu to add flow
chart elements to the slide and use the line menu to draw
connections between the elements.
- Stars and Banners - Click the button to select stars,
bursts, banners, and scrolls.
- Call Outs - Select from the speech and thought
bubbles, and line call outs. Enter the call
out text in the text box that is made.
- More AutoShapes - Click the More button to choose from
a list of clip art categories.
Each of the submenus on the AutoShapes toolbar can become a separate
toolbar. Just click and drag the gray bar across the top of the
submenus off of the toolbar and it will become a separate floating
Add headlines in striking colors and shapes to your presentation
using Word Art.
- Select Insert|Picture|WordArt from the menu bar or click
the Word Art button on the Drawing toolbar.
- Choose a Word Art style from the listing and click OK.
- Enter the text in the Edit WordArt Text box and choose
the font, size, and style for the text. Click OK.
- Use the white box handles around the word art to resize it on
- Drag the yellow diamond handle to change the shape of the text.
To revert back to no shape, double-click the diamond.