If the slide layout includes text boxes, simply click on the text
box to add text. To add a text box to the slide, select Insert|Text
Box from the menu bar and draw the text box with the mouse.
Set text editing options by selecting Tools|Options from
the menu bar and clicking the Edit tab.
Select the text that will be formatted by highlighting the text
either on the outline or on the slide. Choose Format|Font
from the menu bar or right-click on the highlighted selection and
select Font from the popup shortcut menu or. Select a font
face, size, style, effect, and color from the Font dialog
box. Click the Preview button to see how the changes will
appear on the slide before making a decision.
Design templates have a preset font that you may want to change
or you may want to change the font used on for the entire presentation
for a number of reasons. This can be accomplished quickly using
the Replace Fonts feature. Select Format|Replace Font from
the menu bar. Choose the font you want to Replace from the
first drop-down menu and the font it should be replaced With
from the second menu, and click the Replace button.
Change the amount of space between lines in a text box by selecting
Format|Line Spacing from the menu bar.
- Line spacing - Select the amount of vertical space between
lines. A value of "1" is equal to single spacing and
"2" is double spacing. Values between and above these
numbers are valid as well.
- Before paragraph and After paragraph - This value will
determine the amount of vertical space before and after each paragraph
in a text box.
Change the case of the characters in a paragraph by selecting
Format|Change Case from the menu bar without having to retype
- Sentence case - Capitalizes the first letter of the first
word in each sentence.
- Lowercase and Uppercase - Changes the case of
all the letters.
- Title case - Capitalizes the first letter of every word
and reduces the rest to lowercase.
- Toggle case - The opposite of Title case, it makes the
first letter of every word lowercase and capitalizes the remaining
Correct the spelling in the presentation by selecting Tools|Spelling
from the menu bar or by pressing the F7 key on the keyboard.
- The spell checker will prompt you to make corrections of the
first word that is spelled wrong.
- If the word is spelled correctly, click Ignore or Ignore
All if the same word appears several times during the presentation.
If this word will appear in many presentations (such as your name),
click Add to add the word to the dictionary and you won't
be prompted by a misspelling again.
- If the word is spelled wrong, highlight one of the the Suggestions
or type your own revision in the Change to box. Click Change
to correct this occurrence of the word or Change All to
correct all occurrences of the word in the presentation.
- Click Close to abort the spelling check early.
- When the spell checker has read through the entire presentation,
you will be prompted by a window telling you that the spelling
check is complete. Click OK.
Select Tools|Options from the menu bar and click the Spelling
and Style tab.
- Check spelling as you type - If this box is checked,
Power Point will check the spelling of every word as you type.
Misspelled words will be underlined with wavy red lines.
- Hide spelling errors in this document - Check this box
to remove the wavy red lines from words that are spelled wrong.
- Always suggest corrections - If this box is checked,
suggestions for misspelled words will appear when you activate
the spell checker.
- Ignore words in UPPERCASE - Power Point recommends that
you don't type slide titles in all uppercase letters so it will
treat words like this and other all-uppercase acronyms as misspelled.
Check this box to ignore this suggestion and acronyms that are
typically typed in all caps.
- Ignore words with numbers - Check to ignore words that
are combinations of letters and numbers.