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« Word tutorial menu Getting Started Working With Files »

Screen Layout

[Word 2000 Screen Layout]


When you begin to explore Word 2000, you will notice a significant change in the menu structure if you are familiar with previous versions of Word. The menus in Word 2000 display only the commands you have recently used.  To view all options in each menu, you must click the double arrows at the bottom of the menu. The images below show the Format menu collapsed (left) and expanded (right) after the double arrows at the bottom of the menu were clicked:

[Menu bars]

Follow the steps below to display menus similar to previous versions of Word with all the choices listed initially:

  1. Select View|Toolbars|Customize from the menu bar.
  2. Click on the Options tab.
  3. Uncheck the Menus show recently used commands first check box.
    [Customize toolbars dialog box]

Shortcut Menus

These features allow you to access various Word commands faster than using the options on the menu bar. View shortcut menus by right-clicking with the mouse. The options on this menu will vary depending on the element that was right-clicked. For example, the shortcut menu below is produced by right-clicking on a bulleted list.

[Shortcut menu]

Actions such as "Decrease Indent" and "Increase Indent" are only applicable to lists and therefore only appear on the list shortcut menu. The shortcut menus are helpful because they only display the options that can be applied to the item that was right-clicked and, therefore, prevent searching through the many menu options.


Many toolbars displaying shortcut buttons are also available to make editing and formatting quicker and easier. Select View|Toolbars from the menu bar to select the toolbars. The toolbars that are already displayed on the screen are checked. Add a toolbar simply by clicking on the name.

[Toolbar list]

Customizing Toolbars

There may be certain actions on a toolbar that you do not use and there may also be commands that you execute often but that are not located on any toolbar. Word toolbars can be customized so these commands can be added and deleted.

  1. Select View|Toolbars|Customize and click the Commands tab.
    [customize toolbars dialog box]
  2. By highlighting the command categories in the Categories box, the choices will change in the Commands box to the right.
  3. Select the command you would like to add to the toolbar by selecting it in the Commands box.
  4. Drag the command with the mouse to the desired location on the toolbar and release the mouse button.
  5. Remove a button from the toolbar by clicking and dragging the button off the toolbar.
« Word tutorial menu Getting Started Working With Files »

Office 2000 Tutorials · Word · Excel · Power Point · Access · FrontPage

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