When you begin to explore Word 2000, you will notice a significant
change in the menu structure if you are familiar with previous versions
of Word. The menus in Word 2000 display only the commands you have
recently used. To view all options in each menu, you must
click the double arrows at the bottom of the menu. The images below
show the Format menu collapsed (left) and expanded (right) after
the double arrows at the bottom of the menu were clicked:
Follow the steps below to display menus similar to previous versions
of Word with all the choices listed initially:
- Select View|Toolbars|Customize from the menu bar.
- Click on the Options tab.
- Uncheck the Menus show recently used commands first check
These features allow you to access various Word commands faster
than using the options on the menu bar. View shortcut menus by right-clicking
with the mouse. The options on this menu will vary depending on
the element that was right-clicked. For example, the shortcut menu
below is produced by right-clicking on a bulleted list.
Actions such as "Decrease Indent" and "Increase
Indent" are only applicable to lists and therefore only appear
on the list shortcut menu. The shortcut menus are helpful because
they only display the options that can be applied to the item that
was right-clicked and, therefore, prevent searching through the
many menu options.
Many toolbars displaying shortcut buttons are also available to
make editing and formatting quicker and easier. Select View|Toolbars
from the menu bar to select the toolbars. The toolbars that are
already displayed on the screen are checked. Add a toolbar simply
by clicking on the name.
There may be certain actions on a toolbar that you do not use
and there may also be commands that you execute often but that are
not located on any toolbar. Word toolbars can be customized so these
commands can be added and deleted.
- Select View|Toolbars|Customize and click the Commands
- By highlighting the command categories in the Categories
box, the choices will change in the Commands box to the
- Select the command you would like to add to the toolbar by selecting
it in the Commands box.
- Drag the command with the mouse to the desired location on the
toolbar and release the mouse button.
- Remove a button from the toolbar by clicking and dragging the
button off the toolbar.