Typing and Inserting Text
To enter text, just start typing! The text will appear where the
blinking cursor is located. Move the cursor by using the arrow buttons
on the keyboard or positioning the mouse and clicking the left button.
The keyboard shortcuts listed below are also helpful when moving
through the text of a document:
|Beginning of the line
|End of the line
|Top of the document
|End of the document
To change any attributes of text it must be highlighted first.
Select the text by dragging the mouse over the desired text while
keeping the left mouse button depressed, or hold down the SHIFT
key on the keyboard while using the arrow buttons to highlight the
text. The following table contains shortcuts for selecting a portion
of the text:
||double-click within the word
||triple-click within the paragraph
|Several words or lines
||drag the mouse over the words, or hold down
SHIFT while using the arrow keys
||choose Edit|Select All from the menu
bar, or press CTRL+A
Deselect the text by clicking anywhere outside of the selection
on the page or press an arrow key on the keyboard.
Use the BACKSPACE and DELETE keys on the keyboard
to delete text. Backspace will delete text to the left of the cursor
and Delete will erase text to the right. To delete a large selection
of text, highlight it using any of the methods outlined above and
press the DELETE key.
The formatting toolbar is the easiest way to change many attributes
of text. If the toolbar as shown below isn't displayed on the screen,
select View|Toolbars and choose Formatting.
- Style Menu - Styles are explained in detail later in
- Font Face - Click the arrowhead to the right of the font
name box to view the list of fonts available. Scroll down to the
font you want and select it by clicking on the name once with
the mouse. A serif font (one with "feet" circled in
the illustration below) is recommended for paragraphs of text
that will be printed on paper as they are most readable. The following
graphic demonstrates the difference between serif
(Times New Roman on the left) and sans-serif ("no
feet", Arial on the right) fonts.
- Font Size - Click on the white part of the font size
box to enter a value for the font size or click the arrowhead
to the right of the box to view a list of font sizes available.
Select a size by clicking on it once. A font size of 10 or 12
is best for paragraphs of text.
- Font Style - Use these buttons to bold, italicize, and
- Alignment - Text can be aligned to the left, center,
or right side of the page or it can be justified across the page.
- Numbered and Bulleted Lists - Lists are explained in
detail later in this tutorial.
- Increase/Decrease Indent - Change the indentation of
a paragraph in relation to the side of the page.
- Outside Border - Add a border around a text selection.
- Highlight Color - Use this option to change the color
behind a text selection. The color shown on the button is the
last color used. To select a different color, click the arrowhead
next to the image on the button.
- Text Color - This option changes the color of the text.
The color shown on the button is the last color chosen. Click
the arrowhead next to the button image to select another color.
The Font dialog box allows you to choose from a larger
selection of formatting options. Select Format|Font from
the menu bar to access the box.
A handy feature for formatting text is the Format Painter
located on the standard toolbar. For example, if you have formatting
a paragraph heading with a certain font face, size, and style and
you want to format another heading the same way, you do not need
to manually add each attribute to the new headline. Instead, use
the Format Painter by following these steps:
- Place the cursor within the text that contains the formatting
you want to copy.
- Click the Format Painter button in the standard toolbar.
Notice that your pointer now has a paintbrush beside it.
- Highlight the text you want to add the same format to with the
mouse and release the mouse button.
To add the formatting to multiple selections of text, double-click
the Format Painter button instead of clicking once. The
format painter then stays active until you press the ESC
key to turn it off.
Feel free to experiment with various text styles. You can always
undo your last action by clicking the Undo button on the
standard toolbar or selecting Edit|Undo... from the menu
bar. Click the Redo button on the standard toolbar or select
Edit|Redo... to erase the undo action.