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« Page Formatting Macros Table of Contents »

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be completed in one step.

Recording a Macro
To record a Macro:

  • Click the View Tab on the Ribbon
  • Click Macros
  • Click Record Macro

Record Macro Button

Record Macro Dialog Box

  • Enter a name (without spaces)
  • Click whether you want it assigned to a button (on the Quick Access Toolbar) or the keyboard (a sequence of keys)
  • To assign the macro a button on the Quick Access Toolbar:
    • Click Button
    • Under the Customize Quick Access Toolbar, select the document for which you want the Macro available

    Customize Quick Access Toolbar Dialog Box

    • Under Choose Commands:  Click the Macro that you are recording
    • Click Add
    • Click OK to begin Recording the Macro
    • Perform the actions you want recorded in the Macro
    • Click on Macros
    • Click on Stop Recording Macros

Stop Recording Macro Button

  • To assign a macro button to a keyboard shortcut:
    • Click Keyboard
    • In the Press New Shortcut Key box, type the key sequence that you want and click Assign

    Keyboard Marco Creation Dialog Box

    • Click Close to begin recording the Macro
    • Perform the actions you want recorded in the Macro
    • Click on Macros
    • Click on Stop Recording Macros

Running a Macro
Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.

  • To run a Macro from the Quick Access Toolbar, simply click the Macro Icon

Macro Button on Quick Access Toolbar

  • To run a Macro from the Keyboard shortcut, simply press the keys that you have programmed to run the Macro.

 

« Page Formatting Macros Table of Contents »


Office 2007 Tutorials · Word · Excel · PowerPoint · Access

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