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« Spam Firewall Basics Setting Up Preferences Creating Inbox Rules »

Security

  • When connected to the Spam Firewall, you can set up preferences by clicking on the preferences tab.
  • The first option under preferences is the Security page. This page allows you to change your password. Computer Services suggests keeping this password the same as your network password.
  • Note: Changing your password breaks the links in your existing quarantine summary reports so you cannot delete, deliver, or whitelist messages from those reports. New quarantine summary reports contain updated links that you can use the same as before.
  • Click on the Save Password box to save your changes.

Quarantine Summary Report

Quarantine Enable/Disable

  • The next page under preferences is the QUARANTINE ENABLE/DISABLE page. This page allows users to opt out of having their email quarantined.
  • By choosing “Yes”, your email that has a high risk of being spam is stored on the Spam Firewall and does not fill up your Outlook inbox. This option is highly recommended.
  • The “No” option will deliver this email to your inbox with the label [QUARANTINE] in the subject line. This will allow users who chose this option to set up inbox rules for dealing with these messages. Setting up inbox rules will be covered later in this tutorial.
  • Click on the Save Changes box to apply your preferences.

Quarantine Summary Report

 

Spam Filter Enable/Disable

  • The next page under preferences is the SPAM FILTER ENABLE/DISABLE page. This page allows users to opt out of having their email filtered for Spam all together.
  • By choosing “Yes”, your email will be scanned as outlined in this tutorial. This option is highly recommended.
  • The “No” option will stop all scanning your email for spam.
  • Click on the Save Changes box to apply your preferences.

[Standard toolbar]

 

Whitelist/Blacklist

  • The next page under preferences is the BLACKLIST\WHITELIST page. Whitelist/Blacklist page lets you specify email addresses and domains from which you do or do not want to receive emails.
  • Whitelisting or typing an email address in the box under “Allowed Email Addresses and Domains” delivers email from this sender whether it gets a high spam rating or not. The only time the Spam Firewall filters a message from someone on your whitelist is when the message contains a virus or a disallowed attachment file extension.
  • Blacklisting or typing an email address in the box under “Blocked Email Addresses and Domains” will cause you to never receive messages from this sender. The Spam Firewall immediately discards messages from senders on your blacklist. These messages are not tagged or quarantined and cannot be recovered. The sender does not receive a notice that the message was deleted, and neither do you.
  • To add an entry, type an e-mail address into the appropriate field, and click the corresponding Add button.

Click on the Save Changes box to apply your preferences.
Note: Computing Services will centrally allow all eagle mail and all staff emails to be delivered.

When adding addresses to your whitelist and blacklist, note the following tips:
  • If you enter a full email address, such as johndoe@yahoo.com, just that user is specified. If you enter only a domain, such as yahoo.com, all users in that domain are specified.
  • If you enter a domain such as barracudanetworks.com, all subdomains are also included, such as support.barracudanetworks.com and test.barracudanetworks.com.
  • Mass mailings often come from domains that do not resemble the company’s web site name. For example, you may want to receive mailings from historybookclub.com, but you will find that this site sends out its mailing from the domain hbcfyi.com. Examine the From: address of an actual mailing that you are trying to whitelist or blacklist to determine what to enter.

[Standard toolbar]

 

Quarantine Notification

  • The next page under preferences is the QUARANTINE NOTIFICATION page. This page allows users to choose how often Spam Firewall sends you quarantine summary reports. The default is daily. The Spam Firewall only sends quarantine summary reports when one or more of your emails have been quarantined. When you first start using the quarantine interface, you should use the daily default and classify as many messages as you can.
  • If you select Never, you can still view your quarantined messages from the quarantine interface, but you will not receive quarantine summary reports.
  • Click on the Save Changes box to apply your preferences.

[Standard toolbar]

« Spam Firewall Basics Setting Up Preferences Creating Inbox Rules »
 

Please contact the Helpdesk at 590-1188 if you have questions.

 

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