External Camp Compliance

Virtual Camp Guidelines

Florida Gulf Coast University is committed to providing a safe environment for all youth participating in camps, conferences, clinics and/or enrichment programs hosted in FGCU facilities. In Florida, summer camps are regulated by the Department of Children and Families and the following requirements apply per Florida Statute:

• All summer camp personnel for camps involving minors must be Level 2 Background Screened, including owners, operators, employees and volunteers that provide summer care for children. Volunteers providing less than 10 hours of service per month do not need to be screened, as long as they are always within sight of a person who meets the screening requirement.
• A Level 2 Background Screening is inclusive of a background check and fingerprinting for statewide criminal history checks through FDLE and national criminal history checks through the FBI and may include local law enforcement checks.
• All summer camp personnel must be screened no more than 60 days before the start date of the camp, unless the individual continually works in a profession caring for vulnerable populations and is not unemployed for more than a 90 day period and the Level 2 screening was completed within the last 5 years.
• The Level 2 Background Screening is good for 5 years. However, each subsequent year requires the Level 2 Background Screening to be repeated without fingerprinting. Every 5^th year the entire process needs to be repeated.
• For additional information, please visit the DCF website at myflfamilies.com.

A copy of each certificate/renewal for every owner, operator, employee or volunteer working 10 or more hours per month will need to be verified by FGCU Campus Conference Programs.

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Camp/Conference Coordinators must carry and maintain comprehensive general liability insurance, ensuring against liability for bodily and personal injury to or wrongful death of persons, or damage or loss of property occurring in or about the premises arising out of the camp/conference’s use or occupancy in an amount not less than:

$  1,000,000        General Liability - Each Occurrence

$  2,000,000        General Aggregate

$  25,000              Participants Primary or Excess Accident (Accident/Medical)

Proof of insurance and endorsement is required prior to the use of facilities or services and camp/conference start date. 

Sample Certificate of Insurance

Sample endorsement

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All camp/conference organizers must purchase Accidental Insurance for each of their campers.

$ 25,000 Primary or Excess Accident must be added to a Certificate of Liability Insurance. 

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A waiver is required to be collected for each camp/conference participant. The waiver must state that Florida Gulf Coast University is released from responsibility for the presence of the participant in the camp activity.  A copy of each waiver must be available for review upon request.

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