Building Futures Together
Welcome to Workday. The long-awaited transition from paper-based to electronic processes is now a reality for FGCU. Faculty and staff use it to maintain personal information, enter time, complete expense reports, hire personnel, and much more. This is an exciting time as we continue to seek new ways to be the best we can be with the implementation of Workday Student, occurring in phases over the next several years.
Viewing, downloading, and/or printing information containing sensitive data in Workday (reports, candidate resumes, etc.) requires an FGCU network connection. If you are working remotely and need this information, you must connect to an on-campus computer before accessing Workday. Please refer to My VPN for Remote Connection for complete instructions on connecting remotely.
Workday training for you!
Visit our Training Resources page for videos, Job Aids and other important resources to familiarize you with Workday.
Quick Start Guides are abbreviated versions of Job Aids, containing no screenshots and action steps only; look for "Quick Start Guide" in the document title.
Workday MobileWorkday Mobile is available! Use the Workday Mobile Job Aid for instructions.
Workday Requires 2FA
Workday requires users to log in with 2FA (two-factor authentication) to increase security and confidentiality of data. Need more info? Learn about two-factor authentication.
VIEW ON-DEMAND TRAINING MATERIALS
Available on the Workday Training page.
CONSULT A WORKDAY CHANGE AMBASSADOR
Change Ambassadors have advanced knowledge of Workday. Click your building on the Workday Change Ambassador campus map to find your Change Ambassador.
CALL, EMAIL, OR VISIT THE HELP DESK
Workday support is available! Contact the University Help Desk by phone at 239-590-1188 or by email at firstname.lastname@example.org.
Property Transfer Forms
Workday at FGCU
Why is FGCU moving to Workday?
In 2015 FGCU Administrative Services leadership began to research replacing Banner Financials, Human Resources and Student systems fueled by frustration with lack of new features, training, and declining support.
Over the next three years, the business case was built by documenting current and future processes and identifying the gaps. The benefits and risks of moving from Banner to a new Enterprise Resource Planning (ERP) system were identified.
In 2018 FGCU received approval to post a solicitation to select a new ERP system. A solicitation was issued, demonstrations were conducted and after evaluation, Workday was selected. FGCU then issued a solicitation to select an implementation partner, and after demonstrations and evaluations, Sierra-Cedar, Inc./Accenture was selected. Sierra-Cedar/Accenture worked with the FGCU Workday team on the implementation beginning July 1, 2019, when FGCU officially kicked off the Workday project. Finance, Payroll and Human Capital Management (HCM) went live in July 2020; Workday Student will follow in the next few years.
How will Workday impact us on a daily basis?
Everyone will use Workday. For faculty, staff and student employees Workday will provide easy access to all FGCU employee information. For faculty chairs and administrative staff, it will provide greatly enhanced access to budget information, expenditures, and available funds. For all users it will offer new and advanced reporting features and data analysis opportunities. Workday will have the greatest impact on staff working in the areas of Human Resources, Finance and Payroll, who will gain improvements in abilities to process and access data for the FGCU community.
When implemented, the Workday Student platform will offer new capabilities for course enrollment, student advising, financial aid, and student access to personal data.
How will we learn to use Workday?
Early in the Project, the Workday Project Team spoke personally with 60 employees and distributed a campus-wide survey, to which 288 employees responded. Based on input from these two efforts the team provided on-demand videos, drop-in labs, the Workday website, and the Workday News newsletter, before and after Workday go-live.