Workday at FGCU
Why is FGCU moving to Workday?
In 2015 FGCU Administrative Services leadership began to research replacing Banner Financials, Human Resources and Student systems fueled by frustration with lack of new features, training, and declining support.
Over the next three years, the business case was built by documenting current and future processes and identifying the gaps. The benefits and risks of moving from Banner to a new Enterprise Resource Planning (ERP) system were identified.
In 2018 FGCU received approval to post a solicitation to select a new ERP system. A solicitation was issued, demonstrations were conducted and after evaluation, Workday was selected. FGCU then issued a solicitation to select an implementation partner, and after demonstrations and evaluations, Sierra-Cedar, Inc./Accenture was selected. Sierra-Cedar/Accenture worked with the FGCU Workday team on the implementation beginning July 1, 2019, when FGCU officially kicked off the Workday project. Finance, Payroll and Human Capital Management (HCM) went live in July 2020; Workday Student will follow in the next few years.
How will Workday impact us on a daily basis?
Everyone will use Workday. For faculty, staff and student employees Workday will provide easy access to all FGCU employee information. For faculty chairs and administrative staff, it will provide greatly enhanced access to budget information, expenditures, and available funds. For all users it will offer new and advanced reporting features and data analysis opportunities. Workday will have the greatest impact on staff working in the areas of Human Resources, Finance and Payroll, who will gain improvements in abilities to process and access data for the FGCU community.
When implemented, the Workday Student platform will offer new capabilities for course enrollment, student advising, financial aid, and student access to personal data.
How will we learn to use Workday?
Early in the Project, the Workday Project Team spoke personally with 60 employees and distributed a campus-wide survey, to which 288 employees responded. Based on input from these two efforts the team provided on-demand videos, drop-in labs, the Workday website, and the Workday News newsletter, before and after Workday go-live.