Open/Drop-In Labs are demo sessions, designed to answer your questions about Workday. This Hybrid event is offering a mix of virtual training open labs and in-person computer drop-in labs. Each session is topic-specific, with a subject matter expert available to provide assistance.
Please use the following steps to take advantage of the Open/Drop-In Labs:
- View the list of sessions and suggested participants
- Click the unique session Date/Time link in the below table to register for the session (registration confirmation and reminders will be sent)
- Mark your calendar for the dates and times you plan to attend
- At the appointed time, click the "join" link within the Calendar invite from your Outlook calendar
- Please ensure that you have viewed the appropriate videos and Job Aids prior to attending a Open/Drop-In Lab session
Session Format Key:
Virtual Open Lab Training is via MS Teams (30 minutes - 1 hour)
Physical Drop-In Lab is via BHG262 (90 minutes)
| Session Title & SUBTOPICS | Suggested Participants |
session format |
SESSION |
|---|---|---|---|
|
Accounts Payable
|
Personnel who request supplier invoice requests, submit non-travel expense reimbursements, and create receipts. | Physical Drop-In Lab | |
|
Assets/Property
|
Property Managers | Virtual Open Lab | |
|
Budget
|
Personnel with Budget responsibility in Workday (Note: for anything budgeting related to Grants, please visit the virtual open lab sessions for Grants). | Physical Drop-In Lab | |
|
Creating and Managing an Auxiliary Enterprise Fund |
Auxiliary Accountable Officers, Budget Managers, and Cash Custodians. | Virtual Open Lab | |
|
Delegation
|
Personnel who are either temporarily assigning tasks they're responsible for in Workday to another employee (due to being out of the office or on vacation) or personnel acting as a Delegate. | Virtual Open Lab | |
|
Financials
|
Cost Center Managers, questions regarding FDM, and accounting adjustments. | Virtual Open Lab | |
|
Grants/Awards
|
Personnel who manage grants, including Principal Investigators, Grant Managers, Department
Administrators, and Business Managers. Effort Certification is required for all projects and all personnel, including students, faculty, and staff. |
Virtual Open Lab |
Monday, March 23 Monday, April 6 Wednesday, April 8 Friday, April 10 |
|
HR/Compensation & Period Activity Pay (PAPs)
|
Managers, HR Business Partners, and Administrative Support roles who enter one-time payments, compensation changes, or job changes, and handling Period Activity Pay for staff or OPS positions. This drop-in lab is ideal for new administrative support staff new to Workday for hands on training and support from HR. | Physical Drop-In Lab | |
|
Purchasing (P-Card) Program |
Personnel who handle P-Card transactions. |
Physical Drop-In Lab |
|
|
Recruiting
|
Personnel who hire employees, create job requisitions (postings), and internal applications. |
Physical Drop-In Lab |
|
|
Requisition & Supplier Requests |
Personnel who purchase goods and/or services for the University; questions regarding Punchout process, change orders, and new supplier requests. |
|
|
| New! Taxes on the University's Sales of Products and Services | Auxiliary Accountable Officers, Budget Managers, and Cash Custodians. | Virtual Open Lab | |
|
Travel Expenses
|
Personnel who travel, or have reimbursable travel expenses to submit to the University. | Physical Drop-In Lab |
Session recordings will be posted soon for the virtual open labs
What if I have questions/concerns now?
University Help Desk: ITS Knowledge Base | Email Help Desk | 239-590-1188
Monday-Friday from 7am to 10pm and Saturdays from 8am to 5pm
