Key Custodians

Responsibilities and Duties

The Physical Plant Work Management Center (WMC) includes the Building Access Office, which oversees the WMC Lock Shop, WMC Key Records Shop, and WMC Access Programming Shop. Building Access is responsible for the issuance and transfer of keys; building core audits; department key audits; scheduling electronic locking & unlocking of academic buildings; programming electronic door access; maintaining vendor and contractor key inventories and conducting related audits; and training designated Key Custodians. Building Access follows Work Management Center protocols for service request and chargeback procedures.

FGCU Lock & Key Policy
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Forms
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List of Designated Key Custodians

Key Request Form

Key Transfer Form

Designate a Key Custodian for your Department

Designate an Authorized Key Request Signer for your Department
Chargeable Services
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A formal estimate will be forwarded before work commences related to the following.
- Lock & key changes due to remodeling and/or renovations
- New installation of lock, key & card reader services (change, re-key) not part of new construction
- Replacing lost or stolen keys (see tab for more information)
Labor Rates for special services are as follows:
- $48.00 – Regular Time
- $72.00 - Overtime
Contact WMC and submit an estimate request for services. Include building name, room #, and contact information.
Lost or Stolen Keys
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Keys are considered University property. Once lost or stolen, an Incident Report is required.
- Notify the University Police (police@fgcu.edu) & Work Management Center (wmc@fgcu.edu).
- Forward Police Incident Report to WMC.
- WMC will assess risk & recommend to rekey or not to rekey.
- Rekeying an area due to lost or stolen keys is considered a chargeback service.
- An estimate of liability will be forwarded for budget approval.
- Department approves estimate.
- WMC is reimbursed by the department; the department can follow the University's cash handling procedures to recoup funds from employee, or contact Payroll if deducting service charges from last paycheck (if warranted).