University Policies
To promote effective governance practices, Florida Gulf Coast University formally approves and promulgates University policies. Policies are approved by the President in accordance with FGCU Policy 1.001, Guidance and Procedures for Approval and Issuance of University Policies.
Policies in Development
Once a policy has gone through the development process, it is then disseminated by the Office of the General Counsel to the University community via email and postings below. The University community has 10 days, from the date of the posting below, to provide feedback to the Office of the General Counsel. Depending on the feedback received, revisions may be made to the Policy. The draft Policy is then forwarded to the President for final review and approval.
| date posted | number | title |
|---|---|---|
| There are currently no policies in development. |
Approved Policies
The policies below are currently in effect. For historical information and archived versions, please visit our Policy Archive page.
| Number | Title | Responsible unit | Date Approved | Last reviewed |
|---|---|---|---|---|
| 1.001 | Guidelines and Procedure for Approval and Issuance of University Policies (Policy on Policies) | Office of the General Counsel | 2020/11/13 | 2020/11/13 |
| 1.002 | Retention of External Legal Counsel | Office of the General Counsel | 2005/12/13 | 2020/12/22 |
| 1.004 | Fraudulent or Other Dishonest Acts | Internal Audit | 2019/12/17 | 2019/12/17 |
| 1.005 | Flag Policy | Office of the President | 2009/01/27 | 2020/12/22 |
| 1.006 | Non-Discrimination, Anti-Harassment, and Sexual Misconduct | Office of Institutional Equity and Compliance | 2023/06/30 | 2023/06/30 |
| 1.007 | Consensual Relationship Policy and Procedure | Office of Institutional Equity and Compliance | 2009/09/25 | 2009/09/25 |
| 1.008 | Disability Access and Reasonable Accommodation | Office of Institutional Equity and Compliance | 2015/09/01 | 2015/09/01 |
| 1.009 | Equal Opportunity and Access Waiver of Advertising | Office of Institutional Equity and Compliance | 2023/10/10 | 2023/10/10 |
| 1.011 | Naming of University Buildings and Facilities | Office of the President | 2017/05/15 | 2017/05/15 |
| 1.012 | Gift and Honoraria | Office of the General Counsel | 2015/06/03 | 2015/06/03 |
| 1.013 | Contract Review | Office of the General Counsel | 2015/07/01 | 2015/07/01 |
| 1.014 | Threat Assessment Management | Office of the President | 2019/09/23 | 2019/09/23 |
| 1.015 | Sexual Harassment Under Title IX | Office of Institutional Equity and Compliance | 2022/03/31 | 2022/03/31 |
| 2.001 | Centers and Institutes | Office of Research and Sponsored Programs | 2018/09/21 | 2018/09/21 |
| 2.002 | Intellectual Property | Office of Research and Sponsored Programs | 2020/08/24 | 2020/08/24 |
| 2.003 | Suspension and Termination of Academic Programs | Planning and Institutional Performance | 2023/03/13 | 2023/03/13 |
| 2.006 | Academic Program Authorization | Academic and Curriculum Support | 2023/02/17 | 2023/02/17 |
| 2.007 | Programs Offered Outside of FGCU's Five-County Service Area | Academic and Curriculum Support | 2023/02/17 | 2023/02/17 |
| 2.008 | Professional Certificate Programs | Academic and Curriculum Support | 2023/02/17 | 2023/02/17 |
| 2.010 | Program Evaluation and Institutional Effectiveness | Planning and Institutional Performance | 2024/09/24 | 2024/09/24 |
| 2.011 | Substantive Change for Accredited Institutions of Southern Association of Colleges and Schools Commission on Colleges | Planning and Institutional Performance | 2022/01/18 | 2022/01/18 |
| 2.012 | Shared Governance | Office of the Provost | 2014/06/13 | 2014/06/13 |
| 2.013 | Credit Hour | Academic and Curriculum Support | 2020/07/09 | 2020/07/09 |
| 2.014 | Export Control | Office of Research and Sponsored Programs | 2022/07/14 | 2022/07/14 |
| 2.015 | Student Created Intellectual Property | Office of Research and Sponsored Programs | 2017/12/13 | 2017/12/13 |
| 2.016 | Administration of Faculty Credentials | Office of the Provost | 2018/10/12 | 2018/10/12 |
| 2.017 | Use of Copyright Materials | Library Services | 2019/02/19 | 2019/02/19 |
| 2.018 | Financial Conflict of Interest in Sponsored Research | Office of Research and Sponsored Programs | 2019/03/12 | 2019/03/12 |
| 2.019 | Courtesy Appointments | Office of the Provost | 2020/05/04 | 2020/05/04 |
| 2.020 | International Travel | Office of the Provost | 2023/06/19 | 2023/06/19 |
| 2.021 | Credit for Prior Learning (CPL) | Office of the Provost | 2023/07/13 | 2023/07/13 |
| 2.022 | Approval and Revision of Academic Policies and Practices | Office of the Provost |
2023/05/01 | 2023/05/01 |
| 2.023 | Approval of Course Substitutions and Other Exceptions to Degree Requirements | Office of the Provost |
2023/10/05 | 2023/10/05 |
| 2.024 | Animal Welfare and Research Integrity | Office of Research and Sponsored Programs |
2023/12/13 | 2023/12/13 |
| 2.025 | Development and Issuance of Micro-credentials and Digital Badges | Office of the Provost |
2023/12/18 | 2023/12/18 |
| 2.027 | Research Misconduct | Office of Research and Sponsored Programs |
2024/12/03 | 2024/12/03 |
| 3.001 | Personal Leave Donation | Human Resources | 2024/11/26 | 2024/11/26 |
| 3.002 | Tuition Assistance | Office of the Bursar | 2022/03/28 | 2022/03/28 |
| 3.003 | Holiday Observances | Human Resources | 2003/07/16 | 2019/09/10 |
| 3.004 | Sponsorship of Foreign Personnel for Non-Immigrant Visas | Human Resources | 2007/08/20 | 2019/09/10 |
| 3.005 | Sponsorship of Foreign Personnel for Lawful Permanent Residence | Human Resources | 2007/08/20 | 2019/09/10 |
| 3.006 | Education Records | Records & Registration | 2024/08/13 | 2024/08/13 |
| 3.014 | Cell Phone | Information Technology Services - Voice Services | 2021/02/01 | 2021/02/01 |
| 3.016 | Payroll Guidelines | Office of the Controller | 2022/09/23 | 2022/09/23 |
| 3.017 | Departmental Employee Files | Human Resources | 2020/12/18 | 2020/12/18 |
| 3.018 | Fishing on Campus | University Police Department | 2019/12/10 | 2019/12/10 |
| 3.020 | Degree Waiver Policy | Human Resources | 2009/08/11 | 2009/08/11 |
| 3.021 | University Email System | Information Technology Services | 2023/03/28 | 2023/03/28 |
| 3.022 | University Technology Resources | Information Technology Services | 2022/05/16 | 2022/05/16 |
| 3.023 | Loyalty Oath | Human Resources | 2016/12/19 | 2023/08/02 |
| 3.024 | Notification of Social Security Number Collection and Usage | Human Resources | 2021/06/10 | 2021/06/10 |
| 3.025 | Budget Management | Budget Office | 2022/04/11 | 2022/04/11 |
| 3.026 | Use of University Facilities | Campus Reservations | 2023/06/22 | 2023/06/22 |
| 3.027 | Military Selective Service Registration | Human Resources | 2024/05/07 | 2024/05/07 |
| 3.028 | Special Leaves and Furlough | Human Resources | 2024/02/05 | 2024/02/05 |
| 3.029 | Overtime and Special Compensatory Leave | Human Resources | 2020/08/03 | 2020/08/03 |
| 3.030 | Annual Leave | Human Resources | 2020/08/03 | 2020/08/03 |
| 3.031 | Electronic Funds Transfer | Office of the Controller | 2011/06/24 | 2019/08/22 |
| 3.032 | Records Management | Campus Reservations | 2020/12/11 | 2020/12/11 |
| 3.033 | Tangible Personal Property | Office of the Controller | 2024/06/03 | 2024/06/03 |
| 3.034 | Sick Leave | Human Resources | 2024/11/26 | 2024/11/26 |
| 3.035 | Lock and Key | Physical Plant | 2019/07/31 | 2019/07/31 |
| 3.036 | Textbook and Instructional Materials Adoption, Affordability and Transparency | Academic Affairs | 2024/08/08 | 2024/08/08 |
| 3.037 | Criminal and Background Checks | Human Resources | 2020/06/17 | 2020/06/17 |
| 3.038 | Use of Personal Transportation Methods | University Police Department | 2019/07/31 | 2019/07/31 |
| 3.039 | Family and Medical Leave | Human Resources | 2021/07/21 | 2021/07/21 |
| 3.040 | Concession Funds | Office of the Controller | 2014/05/20 | 2014/05/20 |
| 3.041 | Domestic Violence Leave | Human Resources | 2021/03/02 | 2021/03/02 |
| 3.042 | Restricted Data | Information Technology Services | 2022/02/28 | 2022/02/28 |
| 3.043 | File Transfer Protocol (FTP) | Information Technology Services | 2015/01/09 | 2022/03/04 |
| 3.044 | Drug Free Environment | Human Resources | 2015/03/30 | 2015/03/30 |
| 3.045 | Volunteers | Human Resources | 2015/10/14 | 2015/10/14 |
| 3.046 | Unmanned Aircraft Systems (Drones) | Office of the Vice President for Administrative Services | 2015/12/01 | 2015/12/01 |
| 3.047 | Fitness for Duty | Human Resources | 2024/02/29 | 2024/02/29 |
| 3.048 | Smoke Free and Tobacco Free Campus | Office of the Vice President for Administrative Services | 2022/04/11 | 2022/04/11 |
| 3.049 | Flexible Work Schedules | Human Resources | 2018/09/10 | 2018/09/10 |
| 3.050 | Disciplinary Actions and Review Process | Human Resources | 2024/09/10 | 2024/09/10 |
| 3.051 | Ransomware | Information Technology Services | 2019/04/17 | 2019/04/17 |
| 3.052 | In Memoriam | Office of the Vice President for Administrative Services | 2019/07/31 | 2019/07/31 |
| 3.053 | Telecommuting | Human Resources | 2020/09/01 | 2020/09/01 |
| 3.054 | Layoffs | Human Resources | 2020/12/02 | 2020/12/02 |
| 3.055 | Chosen First Name | Human Resources | 2022/05/16 | 2022/05/16 |
| 3.056 | Lactation Rooms | Human Resources | 2021/01/25 | 2021/01/25 |
| 3.057 | Golf Carts, Low-Speed Vehicles, or Utility Vehicles | Environmental Health and Safety | 2021/03/29 | 2021/03/29 |
| 3.058 | Prohibit Illicit Stormwater Discharge | Environmental Health and Safety | 2021/06/28 | 2021/06/28 |
| 3.059 | Trademarks and Licensing | Business Services | 2021/12/10 | 2021/12/10 |
| 3.060 | Automobile Use | Environmental Health and Safety | 2021/12/20 | 2021/12/20 |
| 3.061 | Student Email System | Information Technology Services | 2022/01/18 | 2022/01/18 |
| 3.062 | Technology Resource Accessibility | Information Technology Services | 2022/01/20 | 2022/01/20 |
| 3.063 | Emergency Alert and Notification | Emergency Management | 2023/02/21 | 2023/02/21 |
| 3.064 | Clery Act | University Police Department | 2023/02/21 | 2013/02/21 |
| 3.065 | Employee Emergency Loan Program | Human Resources | 2024/02/12 | 2024/02/12 |
| 3.066 | Essential Personnel | Emergency Management | 2023/03/15 | 2024/03/15 |
| 3.067 | Non-Student Minors in Research or Scholarly Activities | Environmental Health and Safety | 2024/08/22 | 2024/08/22 |
| 3.068 | Vigils | Office of the Vice President for Administrative Services | 2024/12/09 | 2024/12/09 |
| 4.002 | Possession, Service, or Consumption of Alcoholic Beverages at University Functions | Student Success and Enrollment Management; Administrative Services and Finance | 2023/06/06 | 2023/06/06 |
| 4.004 | Involuntary Withdrawal | Student Success and Enrollment Management | 2020/06/16 | 2020/06/16 |
| 4.007 | Posting Materials and Commercial Activity on Campus | Campus Reservations | 2022/09/08 | 2022/09/08 |
| 4.008 | Student Activities Eligibility Policy | Office of Student Involvement | 2011/05/17 | 2011/05/17 |
| 4.009 | Counseling and Health Services Health Bridge Program | Counseling and Health Services | 2024/03/11 | 2024/03/11 |
| 4.010 | HIV and AIDS | Student Success and Enrollment Management; Administrative Services and Finance | 2023/12/19 | 2023/12/19 |
| 4.011 | Recognition of Social Fraternities and Sororities | Campus Life - Dean of Students Office; Office of Student Involvement | 2015/09/08 | 2024/04/01 |
| 4.012 | Soar in 4 Program (Suspended) | First Year Experience and Retention Programs | 2021/9/14 | 2019/10/04 |
| 4.013 | Domestic Animals on University Property | Student Success and Enrollment Management | 2024/12/05 | 2024/12/05 |
| 4.014 | Student Medical Amnesty | Campus Life - Dean of Students Office | 2024/08/13 | 2024/08/13 |
| 4.015 | State Authorization Reciprocity Agreements - Learner Locations | Enrollment Management | 2020/08/24 | 2020/08/24 |
| 4.016 | Timely Graduation of Undergraduate Students | Student Success and Enrollment Management; Academic Affairs | 2024/08/13 | 2024/08/13 |
| 4.017 | Student Concerns and Complaints | Dean of Students | 2022/04/26 | 2022/04/26 |
| 4.018 | Ombuds Services for Student Concerns and Complaints | Office of the Ombuds | 2022/06/14 | 2022/06/14 |
| 5.001 | Social Media | University Marketing and Communications | 2023/07/31 | 2023/07/31 |
