Policies

Policies and Procedures Library

To promote effective governance practices, Florida Gulf Coast University formally approves and promulgates University policies. Policies are approved by the President in accordance with Policy Number 1.001.

Policies in Development

Once a policy has gone through the development process, it is then disseminated by the Office of the General Counsel to the University community via email and postings below. The University community has 10 days, from the date of the posting, to provide feedback to the Office of the General Counsel. Feedback is presented to the President's Cabinet for further review and possible revisions. The draft Policy is then forwarded to the President for final review and approval. 

Approved Policies 

The regulations below are currently in effect. For historical information, please contact the Office of the General Counsel.
Number Title Responsible unit Date Approved
1.001 Guidelines and Procedure for Approval and Issuance of University Policies (Policy on Policies) Office of the General Counsel 03/02/10
1.002 Retention of External Legal Counsel Office of the General Counsel 12/13/05
1.003 REPEALED - Department of Intercollegiate Athletics Substance Abuse Testing Program Department of Intercollegiate Athletics Repealed
1.004 Policy Against Fraudulent or Other Dishonest Acts Office of Internal Audit 07/24/08
1.005 Flag Policy Office of the President 01/27/09
1.006 Non-Discrimination, Anti-Harassment, and Sexual Misconduct Office of Institutional Equity and Compliance 12/19/16
1.007 Consensual Relationship Policy and Procedure Office of Institutional Equity and Compliance 09/25/09
1.008 Disability Access and Reasonable Accommodation Office of Institutional Equity and Compliance 09/01/15
1.009 Policy and Procedure on Waiver of Position Vacancy Announcement and/or Advertising Office of Institutional Equity and Compliance 05/18/10
1.010 Student Disputes Resolution Office of the Ombuds 09/27/16
1.011 Naming of University Buildings and Facilities Office of the President 05/15/17
1.012 Gift and Honoraria Office of the General Counsel 06/03/15
1.013 Contract Review Office of the General Counsel 07/01/15
2.001 Centers and Institutes  Office of Research and Graduate Studies 09/21/18
2.002 Intellectual Property Policy Office of Sponsored Research 07/29/05
2.003 Suspension and Discontinuance of Academic Programs Office of Planning and Institutional Performance 06/19/07
2.004 REPEALED - Academic Program Review Office of Planning and Institutional Performance 06/18/13
2.005 REPEALED - Academic Learning Compacts Academic and Curriculum Support 06/18/13
2.006 Academic Program Authorization Academic and Curriculum Support 06/19/07
2.007 Programs Offered Outside of FGCU's Five-County Service Area Academic and Curriculum Support 06/19/07
2.008 Professional Certificate Programs Academic and Curriculum Support 06/19/07
2.009 REPEALED - Institutional Effectiveness Directives Office of Planning and Institutional Performance 06/18/13
2.010 Program Evaluation and Institutional Effectiveness Office of Planning and Institutional Performance 09/21/18
2.011 Substantive Change for Accredited Institutions of Southern Association of Colleges and Schools Commission on Colleges Office of Planning and Institutional Performance 02/07/14
2.012 Shared Governance   06/13/14
2.013 Credit Hour Policy Academic and Curriculum Support 08/18/14
2.014 Export Control Office of Sponsored Research 11/22/17
2.015 Student Created Intellectual Property Office of Sponsored Research 12/13/17
2.016 Administration of Faculty Credentials Office of the Provost 10/12/18
2.017 Use of Copyright Materials Library Services 02/19/19
2.018 Financial Conflict of Interest in Sponsored Research Office of Sponsored Research 03/12/19
3.001 Personal Leave Donation Office of Human Resources 12/01/15
3.002 Tuition and Fee Voucher Policy Office of the Vice President for Administrative Services 10/06/04
3.003 Holiday Observances Office of Human Resources 07/16/03
3.004 Sponsorship of Foreign Personnel for Non-Immigrant Visas Office of Human Resources 08/20/07
3.005 Sponsorship of Foreign Personnel for Lawful Permanent Residence Office of Human Resources 08/20/07
3.006 Education Records Office of the Registrar 12/01/15
3.012 REPEALED Surplus Property Procedures Office of the Controller TBD
3.013 REPEALED - FGCU Dept Management Guidelines Office of the Controller TBD
3.014 FGCU Cell Phone Policy Office of the Vice President for Administrative Services 10/03/07
3.015 REPEALED - Special Pay Plan Office of Human Resources 08/25/14
3.016 Payroll Guidelines Office of Human Resources 04/22/09
3.017 Departmental Employee Files Office of Human Resources 05/19/09
3.018 Fishing on Campus   04/22/09
3.020 Degree Waiver Policy Office of Human Resources 08/11/09
3.021 Email Office of the Vice President for Administrative Services 09/18/15
3.022 Technology Acceptable Use Policy and Procedure   09/03/09
3.023 Loyalty Oath Office of Human Resources 12/19/16
3.024 Notification of SS # Collection & Usage Office of Human Resources 10/27/09
3.025 Budget Management Policy   01/27/10
3.026 Use of University Facilities Office of the Vice President for Administrative Services 12/17/15
3.027 Military Selective Service Registration Office of Human Resources 09/10/10
3.028 Special Leaves Office of Human Resources 07/25/19
3.029 Overtime and Special Compensatory Leave Office of Human Resources 01/17/17
3.030 Annual Leave Office of Human Resources 07/25/19
3.031 Electronic Funds Transfer Office of the Controller 06/24/11
3.032 Records Management Policy Office of the Vice President for Administrative Services 07/14/11
3.033 Tangible Personal Property Office of the Controller 01/13/12
3.034 Sick Leave Office of Human Resources 12/01/15
3.035 Lock and Key  Physical Plant 07/31/19
3.036 Textbook Adoption and Affordability Policy Office of the Vice President for Administrative Services 06/27/17
3.037 Criminal Background Checks Policy Office of Human Resources 05/20/14
3.038 Use of Personal Transportation Methods University Police Department 07/31/19
3.039 Family and Medical Leave Office of Human Resources 12/19/16
3.040 Concession Funds Policy Office of the Controller 05/20/14
3.041 Domestic Violence Leave Office of Human Resources 04/08/14
3.042 Restricted Data Office of the Vice President for Administrative Services 01/09/15
3.043 File Transfer Protocol (FTP) Office of the Vice President for Administrative Services 01/09/15
3.044 Drug Free Environment Office of Human Resources 03/30/15
3.045 Volunteers Office of Human Resources 10/14/15
3.046 Unmanned Aircraft Systems (Drones) Office of the Vice President for Administrative Services 12/01/15
3.047 Fitness for Duty Office of Human Resources 03/14/16
3.048 Smoke Free and Tobacco Free Campus Office of the Vice President for Administrative Services 06/20/16
3.049 Flexible Work Schedules Office of Human Resources 09/10/18
3.050 Appeal of Disciplinary Actions Office of Human Resources 01/10/19
3.051 Ransomware Information Technology Services 04/17/19
3.052 In Memoriam Office of the Vice President for Administrative Services 07/31/19
4.002 Possession, Service or Consumption of Alcohol   07/20/17
4.004 Administrative Withdrawal   05/23/08
4.005 Student Observance of Religious Holidays   09/24/08
4.007 Postings and Solicitation on Campus   03/05/15
4.008 Student Activities Eligibility Policy   05/17/11
4.009 Counseling and Health Services Health Bridge Program   07/14/11
4.010 HIV/AIDS Policy   10/04/11
4.011 Recognition of Social Fraternities and Sororities Dean of Students Office 09/08/15
4.012 Soar in 4: The Governor's Challenge Program (Soar in 4 Program)   09/04/18
4.013 Domestic Animals on University Property   02/28/18
5.001 Social Media   03/02/16