University Policies

University Policies

To promote effective governance practices, Florida Gulf Coast University formally approves and promulgates University policies. Policies are approved by the President in accordance with FGCU Policy 1.001, Guidance and Procedures for Approval and Issuance of University Policies.

Policies in Development

Once a policy has gone through the development process, it is then disseminated by the Office of the General Counsel to the University community via email and postings below. The University community has 10 days, from the date of the posting below, to provide feedback to the Office of the General Counsel. Depending on the feedback received, revisions may be made to the Policy. The draft Policy is then forwarded to the President for final review and approval.

Approved Policies 

The policies below are currently in effect. For historical information and archived versions, please visit our Policy Archive page.

Number Title Responsible unit Date Approved date reviewed
1.001 Guidelines and Procedure for Approval and Issuance of University Policies (Policy on Policies) Office of the General Counsel 11/13/20 11/13/20
1.002 Retention of External Legal Counsel Office of the General Counsel 12/13/05 12/22/20
1.004 Fraudulent or Other Dishonest Acts Internal Audit 12/17/19 12/17/19
1.005 Flag Policy Office of the President 01/27/09 12/22/20
1.006 Non-Discrimination, Anti-Harassment, and Sexual Misconduct Office of Institutional Equity and Compliance 06/30/23 06/30/23
1.007 Consensual Relationship Policy and Procedure Office of Institutional Equity and Compliance 09/25/09 09/25/09
1.008 Disability Access and Reasonable Accommodation Office of Institutional Equity and Compliance 09/01/15 09/01/15
1.009 Equal Opportunity Waiver of Advertising Office of Institutional Equity and Compliance 11/08/19 11/08/19
1.011 Naming of University Buildings and Facilities Office of the President 05/15/17 05/15/17
1.012 Gift and Honoraria Office of the General Counsel 06/03/15 06/03/15
1.013 Contract Review Office of the General Counsel 07/01/15 07/01/15
1.014 Threat Assessment Management Office of the President 09/23/19 09/23/19
1.015 Sexual Harassment Under Title IX Office of Institutional Equity and Compliance 03/31/22 03/31/22
2.001 Centers and Institutes Office of Research and Sponsored Programs 09/21/18 09/21/18
2.002 Intellectual Property Office of Research and Sponsored Programs 08/24/20 08/24/20
2.003 Suspension and Termination of Academic Programs Planning and Institutional Performance 03/13/23 03/13/23
2.006 Academic Program Authorization Academic and Curriculum Support 02/17/23 02/17/23
2.007 Programs Offered Outside of FGCU's Five-County Service Area Academic and Curriculum Support 02/17/23 02/17/23
2.008 Professional Certificate Programs Academic and Curriculum Support 02/17/23 02/17/23
2.010 Program Evaluation and Institutional Effectiveness Planning and Institutional Performance 09/21/18 09/21/18
2.011 Substantive Change for Accredited Institutions of Southern Association of Colleges and Schools Commission on Colleges Planning and Institutional Performance 01/18/22 01/18/22
2.012 Shared Governance Office of the Provost 06/13/14 06/13/14
2.013 Credit Hour Academic and Curriculum Support 07/09/20 07/09/20
2.014 Export Control Office of Research and Sponsored Programs 07/14/22 07/14/22
2.015 Student Created Intellectual Property Office of Research and Sponsored Programs 12/13/17 12/13/17
2.016 Administration of Faculty Credentials Office of the Provost 10/12/18 10/12/18
2.017 Use of Copyright Materials Library Services 02/19/19 02/19/19
2.018 Financial Conflict of Interest in Sponsored Research Office of Research and Sponsored Programs 03/12/19 03/12/19
2.019 Courtesy Appointments Office of the Provost 05/04/20 05/04/20
2.020 International Travel Office of the Provost 06/19/23 06/19/23
2.021 Credit for Prior Learning (CPL) Office of the Provost 07/13/23 07/13/23
2.022 Approval and Revision of Academic Policies and Practices Office of the Provost
05/01/23 05/01/23
3.001 Personal Leave Donation Human Resources 09/07/21 09/07/21
3.002 Tuition Assistance Office of the Bursar 03/28/22 03/28/22
3.003 Holiday Observances Human Resources 07/16/03 09/10/19
3.004 Sponsorship of Foreign Personnel for Non-Immigrant Visas Human Resources 08/20/07 09/10/19
3.005 Sponsorship of Foreign Personnel for Lawful Permanent Residence Human Resources 08/20/07 09/10/19
3.006 Education Records Department of Records & Registration 12/01/15 12/01/15
3.014 Cell Phone Information Technology Services - Voice Services 02/01/21 02/01/21
3.016 Payroll Guidelines Office of the Controller 09/23/22 09/23/22
3.017 Departmental Employee Files Human Resources 12/18/20 12/18/20
3.018 Fishing on Campus University Police Department 12/10/19 12/10/19
3.020 Degree Waiver Policy Human Resources 08/11/09 08/11/09
3.021 University Email System Information Technology Services 03/28/23 03/28/23
3.022 University Technology Resources Information Technology Services  05/16/22 05/16/22
3.023 Loyalty Oath Human Resources 12/19/16 08/02/23
3.024 Notification of Social Security Number Collection and Usage Human Resources 06/10/21 06/10/21
3.025 Budget Management Budget Office 04/11/22 04/11/22
3.026 Use of University Facilities Campus Reservations 06/22/23 06/22/23
3.027 Military Selective Service Registration Human Resources 09/10/10 09/10/10
3.028 Special Leaves and Furlough Human Resources 12/01/20 12/01/20
3.029 Overtime and Special Compensatory Leave Human Resources 08/03/20 08/03/20
3.030 Annual Leave Human Resources 08/03/20 08/03/20
3.031 Electronic Funds Transfer Office of the Controller 06/24/11 08/22/19
3.032 Records Management Campus Reservations 12/11/20 12/11/20
3.033 Tangible Personal Property Office of the Controller 01/13/12 01/13/12
3.034 Sick Leave Human Resources 08/03/20 08/03/20
3.035 Lock and Key Physical Plant 07/31/19 07/31/19
3.036 Textbook Adoption and Affordability Policy Business Operations
06/27/17 06/27/17
3.037 Criminal and Background Checks Human Resources 06/17/20 06/17/20
3.038 Use of Personal Transportation Methods University Police Department 07/31/19 07/31/19
3.039 Family and Medical Leave Human Resources 07/21/21 07/21/21
3.040 Concession Funds Office of the Controller 05/20/14 05/20/14
3.041 Domestic Violence Leave Human Resources 03/02/21 03/02/21
3.042 Restricted Data Information Technology Services 02/28/22 02/28/22
3.043 File Transfer Protocol (FTP) Information Technology Services 01/09/15 03/04/22
3.044 Drug Free Environment Human Resources 03/30/15 03/30/15
3.045 Volunteers Human Resources 10/14/15 10/14/15
3.046 Unmanned Aircraft Systems (Drones) Office of the Vice President for Administrative Services 12/01/15 12/01/15
3.047 Fitness for Duty Human Resources 03/14/16 03/14/16
3.048 Smoke Free and Tobacco Free Campus Office of the Vice President for Administrative Services 04/11/22 04/11/22
3.049 Flexible Work Schedules Human Resources 09/10/18 09/10/18
3.050 Appeal of Disciplinary Actions Human Resources 01/10/19 01/10/19
3.051 Ransomware Information Technology Services 04/17/19 04/17/19
3.052 In Memoriam Office of the Vice President for Administrative Services 07/31/19 07/31/19
3.053 Telecommuting Human Resources 09/01/20 09/01/20
3.054 Layoffs Human Resources 12/02/20 12/02/20
3.055 Chosen First Name Human Resources 05/16/22 05/16/22
3.056 Lactation Rooms Human Resources 01/25/21 01/25/21
3.057 Golf Carts, Low-Speed Vehicles, or Utility Vehicles Environmental Health and Safety 03/29/21 03/29/21
3.058 Prohibit Illicit Stormwater Discharge Environmental Health and Safety 06/28/21 06/28/21
3.059 Trademarks and Licensing Business Services 12/10/21 12/10/21
3.060 Automobile Use Environmental Health and Safety 12/20/21 12/20/21
3.061 Student Email System Information Technology Services 01/18/22 01/18/22
3.062 Technology Resource Accessibility Information Technology Services 01/20/22 01/20/22
3.063 Emergency Alert and Notification Emergency Management 02/21/23 02/21/23
3.064 Clery Act University Police Department 02/21/23 02/21/23
4.002 Possession, Service, or Consumption of Alcoholic Beverages at University Functions Student Success and Enrollment Management; Administrative Services and Finance 06/06/23 06/06/23
4.004 Involuntary Withdrawal Student Success and Enrollment Management 06/16/20 06/16/20
4.007 Posting Materials and Commercial Activity on Campus Campus Reservations 09/08/22 09/08/22
4.008 Student Activities Eligibility Policy Office of Student Involvement 05/17/11 05/17/11
4.009 Counseling and Health Services Health Bridge Program Office of Counseling and Health Services  07/14/11 07/14/11
4.010 HIV/AIDS Policy Student Success and Enrollment Management 10/04/11 10/04/11
4.011 Recognition of Social Fraternities and Sororities Campus Life - Dean of Students Office, Office of Student Involvement 09/08/15 09/08/15
4.012 Soar in 4 Program (Suspended) First Year Experience and Retention Programs 09/14/21 10/04/19
4.013 Domestic Animals on University Property Office of Adaptive Services 02/28/18 02/28/18
4.014 Student Medical Amnesty Campus Life - Dean of Students Office 05/13/19 05/13/19
4.015 State Authorization Reciprocity Agreements - Learner Locations Enrollment Management 08/24/20 08/24/20
4.016 Timely Graduation of Undergraduate Students Student Success and Enrollment Management; Academic Affairs 04/19/21 04/19/21
4.017 Student Concerns and Complaints Dean of Students 04/26/22 04/26/22
4.018 Ombuds Services for Student Concerns and Complaints Office of the Ombuds 06/14/22 06/14/22
5.001 Social Media University Marketing and Communications 07/31/23 07/31/23