Policies

Policies and Procedures Library

To promote effective governance practices, Florida Gulf Coast University formally approves and promulgates University policies. Policies are approved by the President in accordance with FGCU Policy 1.001, Guidance and Procedures for Approval and Issuance of University Policies.

Policies in Development

Once a policy has gone through the development process, it is then disseminated by the Office of the General Counsel to the University community via email and postings below. The University community has 10 days, from the date of the posting, to provide feedback to the Office of the General Counsel. Feedback is presented to the President's Cabinet for further review and possible revisions. The draft Policy is then forwarded to the President for final review and approval. 

date posted number title
    There are no policies in development at this time.

Approved Policies 

The regulations below are currently in effect. For historical information and archived versions, please visit our Policy Archive page.

 

Number Title Responsible unit Date Approved date reviewed
0.000 COVID-19 Leave Donation Plan Human Resources 01/04/21 01/04/21
1.001 Guidelines and Procedure for Approval and Issuance of University Policies (Policy on Policies) Office of the General Counsel 11/13/20 11/13/20
1.002 Retention of External Legal Counsel Office of the General Counsel 12/13/05 12/22/20
1.004 Fraudulent or Other Dishonest Acts Internal Audit 12/17/19 12/17/19
1.005 Flag Policy Office of the President 01/27/09 12/22/20
1.006 Non-Discrimination, Anti-Harassment, and Sexual Misconduct Office of Institutional Equity and Compliance 12/19/16 12/19/16
1.007 Consensual Relationship Policy and Procedure Office of Institutional Equity and Compliance 09/25/09 09/25/09
1.008 Disability Access and Reasonable Accommodation Office of Institutional Equity and Compliance 09/01/15 09/01/15
1.009 Policy and Procedure on Waiver of Position Vacancy Announcement and/or Advertising Office of Institutional Equity and Compliance 11/08/19 11/08/19
1.010 Student Disputes Resolution Office of the Ombuds 09/27/16 09/27/16
1.011 Naming of University Buildings and Facilities Office of the President 05/15/17 05/15/17
1.012 Gift and Honoraria Office of the General Counsel 06/03/15 06/03/15
1.013 Contract Review Office of the General Counsel 07/01/15 07/01/15
1.014 Threat Assessment Management Office of the President 09/23/19 09/23/19
1.015 Sexual Harassment Under Title IX Office of Institutional Equity and Compliance 08/11/20 08/11/20
2.001 Centers and Institutes Office of Research and Graduate Studies 09/21/18 09/21/18
2.002 Intellectual Property Office of Sponsored Research 08/24/20 08/24/20
2.003 Suspension and Discontinuance of Academic Programs Planning and Institutional Performance 06/19/07 06/19/07
2.006 Academic Program Authorization Academic and Curriculum Support 06/19/07 06/19/07
2.007 Programs Offered Outside of FGCU's Five-County Service Area Academic and Curriculum Support 06/19/07 06/19/07
2.008 Professional Certificate Programs Academic and Curriculum Support 06/19/07 06/19/07
2.010 Program Evaluation and Institutional Effectiveness Planning and Institutional Performance 09/21/18 09/21/18
2.011 Substantive Change for Accredited Institutions of Southern Association of Colleges and Schools Commission on Colleges Planning and Institutional Performance 02/07/14 02/07/14
2.012 Shared Governance   06/13/14 06/13/14
2.013 Credit Hour Academic and Curriculum Support 07/09/20 07/09/20
2.014 Export Control Office of Sponsored Research 11/22/17 11/22/17
2.015 Student Created Intellectual Property Office of Sponsored Research 12/13/17 12/13/17
2.016 Administration of Faculty Credentials Office of the Provost 10/12/18 10/12/18
2.017 Use of Copyright Materials Library Services 02/19/19 02/19/19
2.018 Financial Conflict of Interest in Sponsored Research Office of Sponsored Research 03/12/19 03/12/19
2.019 Courtesy Appointments Office of the Provost 05/04/20 05/04/20
2.020 International Travel Office of the Provost 07/07/21 07/07/21
2.021 Prior Learning Assessment (PLA) Office of the Provost 12/09/20 12/09/20
3.001 Personal Leave Donation Human Resources 12/01/15 12/01/15
3.002 Tuition and Fee Voucher Office of the Bursar 03/03/21 03/03/21
3.003 Holiday Observances Human Resources 07/16/03 09/10/19
3.004 Sponsorship of Foreign Personnel for Non-Immigrant Visas Human Resources 08/20/07 09/10/19
3.005 Sponsorship of Foreign Personnel for Lawful Permanent Residence Human Resources 08/20/07 09/10/19
3.006 Education Records Office of Records and Registration 12/01/15 12/01/15
3.014 Cell Phone Information Technology Services Voice Services 02/01/21 02/01/21
3.016 Payroll Guidelines Human Resources 04/22/09 04/22/09
3.017 Departmental Employee Files Human Resources 12/18/20 12/18/20
3.018 Fishing on Campus University Police Department 12/10/19 12/10/19
3.020 Degree Waiver Policy Human Resources 08/11/09 08/11/09
3.021 University Email System Information Technology Services 02/19/21 02/19/21
3.022 Technology Acceptable Use Policy and Procedure Information Technology Services  09/03/09 09/03/09
3.023 Loyalty Oath Human Resources 12/19/16 12/19/16
3.024 Notification of Social Security Number Collection and Usage Human Resources 06/10/21 06/10/21
3.025 Budget Management Policy Budget Office 01/27/10 01/27/10
3.026 Use of University Facilities Office of the Vice President for Administrative Services 12/17/15 12/17/15
3.027 Military Selective Service Registration Human Resources 09/10/10 09/10/10
3.028 Special Leaves and Furlough Human Resources 12/01/20 12/01/20
3.029 Overtime and Special Compensatory Leave Human Resources 08/03/20 08/03/20
3.030 Annual Leave Human Resources 08/03/20 08/03/20
3.031 Electronic Funds Transfer Office of the Controller 06/24/11 08/22/19
3.032 Records Management Campus Reservations 12/11/20 12/11/20
3.033 Tangible Personal Property Office of the Controller 01/13/12 01/13/12
3.034 Sick Leave Human Resources 08/03/20 08/03/20
3.035 Lock and Key Physical Plant 07/31/19 07/31/19
3.036 Textbook Adoption and Affordability Policy Office of the Vice President for Administrative Services 06/27/17 06/27/17
3.037 Criminal and Background Checks Human Resources 06/17/20 06/17/20
3.038 Use of Personal Transportation Methods University Police Department 07/31/19 07/31/19
3.039 Family and Medical Leave Human Resources 07/21/21 07/21/21
3.040 Concession Funds Office of the Controller 05/20/14 05/20/14
3.041 Domestic Violence Leave Human Resources 03/02/21 03/02/21
3.042 Restricted Data Office of the Vice President for Administrative Services 01/09/15 01/09/15
3.043 File Transfer Protocol (FTP) Office of the Vice President for Administrative Services 01/09/15 01/09/15
3.044 Drug Free Environment Human Resources 03/30/15 03/30/15
3.045 Volunteers Human Resources 10/14/15 10/14/15
3.046 Unmanned Aircraft Systems (Drones) Office of the Vice President for Administrative Services 12/01/15 12/01/15
3.047 Fitness for Duty Human Resources 03/14/16 03/14/16
3.048 Smoke Free and Tobacco Free Campus Office of the Vice President for Administrative Services 06/20/16 06/20/16
3.049 Flexible Work Schedules Human Resources 09/10/18 09/10/18
3.050 Appeal of Disciplinary Actions Human Resources 01/10/19 01/10/19
3.051 Ransomware Information Technology Services 04/17/19 04/17/19
3.052 In Memoriam Office of the Vice President for Administrative Services 07/31/19 07/31/19
3.053 Telecommuting Human Resources 09/01/20 09/01/20
3.054 Layoffs Human Resources 12/02/20 12/02/20
3.055 Chosen First Name Human Resources 01/14/21 01/14/21
3.056 Lactation Rooms Human Resources 01/25/21 01/25/21
3.057 Golf Carts, Low-Speed Vehicles, or Utility Vehicles Environmental Health and Safety 03/29/21 03/29/21
3.058 Prohibit Illicit Stormwater Discharge Environmental Health and Safety 06/28/21 06/28/21
4.002 Possession, Service, or Consumption of Alcoholic Beverages at University Functions Student Success and Enrollment Management; Administrative Services and Finance 04/13/21 04/13/21
4.004 Involuntary Withdrawal Student Success and Enrollment Management 06/16/20 06/16/20
4.007 Postings and Solicitation on Campus Office of Student Involvement  03/05/15 03/05/15
4.008 Student Activities Eligibility Policy Office of Student Involvement 05/17/11 05/17/11
4.009 Counseling and Health Services Health Bridge Program Office of Counseling and Health Services  07/14/11 07/14/11
4.010 HIV/AIDS Policy Student Success and Enrollment Management 10/04/11 10/04/11
4.011 Recognition of Social Fraternities and Sororities Campus Life - Dean of Students Office, Office of Student Involvement 09/08/15 09/08/15
4.012 Soar in 4 Program First Year Experience and Retention Programs 09/04/18 09/04/18
4.013 Domestic Animals on University Property Office of Adaptive Services 02/28/18 02/28/18
4.014 Student Medical Amnesty Campus Life - Dean of Students Office 05/13/19 05/13/19
4.015 State Authorization Reciprocity Agreements - Learner Locations Enrollment Management 08/24/20 08/24/20
4.016 Timely Graduation of Undergraduate Students Student Success and Enrollment Management; Academic Affairs 04/19/21 04/19/21
5.001 Social Media University Marketing and Communications 03/02/16 03/02/16