Software Adoption

Florida Gulf Coast University has implemented a software adoption process to explore software options and submit software requests proactively, ensuring that all requested software is properly tested, licensed, and deployed by the start of each new term.

Timely adoption of software is essential for a smooth semester start and directly supports student success.

Need Software? Begin the process in two easy steps:

Step 1: Review course needs to identify classroom or lab software required for instruction > Step 2: Submit software requests following the ITS Software Availability, Guidelines, & Requests site by the term deadline.

Remember:

Department-funded software must go through the Procurement process before submitting a software install request via Workday.
For new software, include all relevant details such as version numbers, licensing information, and any special configuration requirements by entering a Submit Install Request form.
Meeting the software request deadline ensures a proactive partnership with ITS to verify software is compatible with existing systems, validate proper licensing, conduct testing to prevent disruptions during instruction, and schedule deployment across all relevant locations.

Important Dates and Deadlines for Adoptions

FALL 2025

Software Request Deadline:

July 15, 2025

SPRING 2026

Software Request Deadline:

October 15, 2025

SUMMER 2026

Software Request Deadline:

March 15, 2026

Please note: Although IT Client Services strives to prioritize these requests to accommodate as much as possible, requests submitted after the deadline may not be accommodated in time for the start of the semester.

View Academic Calendar Software Request

Need Assistance?

Please contact the University Help Desk at the contact information below.

Frequently Asked Questions

How long does ITS approval take?
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The time it takes for ITS to approve a requisition can vary depending on the complexity involved. To speed up the process, for cloud-based software, please submit a Higher Education Community Vendor Assessment Toolkit (HECVAT) along with the requisition, as this will significantly decrease the amount of time spent gathering the necessary paperwork.
When does a HECVAT need to be re-reviewed?
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Need more information on HECVATs?
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HECVAT stands for “Higher Education Community Vendor Assessment Toolkit”. It’s a standardized questionnaire used by colleges and universities to evaluate the security and privacy practices of third-party vendors, especially those providing cloud-based software or services.

The HECVAT is not unique to FGCU and is maintained by Educause, a nonprofit association whose mission is to advance higher education through the use of information technology. The HECVAT can be found at the link below to download, including additional HECVAT information (see the HECVAT Resource Library). The newest HECVAT 4 rolls the HECVAT Full, Lite, and On-Prem into one file.

University Help Desk: ITS Knowledge Base | Email Help Desk | 239-590-1188
Monday-Friday from 7am to 10pm and Saturdays from 8am to 5pm