Records & Registration FAQs

Graduation Requirements:

Please review the graduation checklist for important information, dates, and deadlines. The process of graduation begins when an application to graduate is completed and submitted via Gulfline.  Students will apply the semester prior to the semester they plan to graduate. Please refer to the Academic Calendar for submission and deadline dates for each semester. Late submissions will only be accepted in extenuating circumstances.  

After completing the online application process, contact your college advisor. A degree audit will be conducted in Degree Works. Degree Works is a web based advising and degree planning tool accessible through the student Gulfline portal. Instructions on how to access Degree Works can be found here. Degree Works organizes a student's coursework in an easy to read degree audit summarizing completed and outstanding requirements for a degree, as defined in the FGCU catalog. Please visit the FAQ page for more information.

The requirements necessary for each degree offered are listed in the University Catalog. It is the student's responsibility to understand these requirements and to ensure that their academic record is accurate and up to date. All Incomplete grades must be completed prior to graduation. Further, a student taking an incomplete grade in any course during the semester in which they have applied to graduate will be denied graduation for that semester. Students taking courses at another institution during the semester in which they have applied to graduate may be denied if the transfer course work is not received in a timely manner.

Graduation Process:

Once you have submitted your application to graduate via GULFLINE, your advisor will begin the process of verifying graduation requirements. A final determination is not made until the end of the term when all final grades have been posted. The degree certification process 4-5 weeks after the term is closed. Once the degree is certified, the application will be forwarded to the Office of the Registrar for the degree to be posted to the student's academic record. If a student is denied graduation he/she must reapply in a subsequent term. 

Associate in Arts:

An Application for AA Degree must be submitted to the appropriate academic advisor for approval any semester after completion of the requirements but prior to an application for the baccalaureate degree.

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Diplomas are available 8-10 weeks after the end of term. Diplomas can be mailed to international addresses, however, the University will not be held responsible for lost, damaged, or incomplete addresses. Any diplomas unclaimed or returned undeliverable will be discarded after one year, and must be reordered with full payment.

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Undergraduate students with outstanding academic performance will graduate with honors (cum laude, magna cum laude, summa cum laude) depending on the GPA the student receives for all FGCU course work. Refer to the University catalog for the GPA required and level of honors.

Honors for commencement will be based upon the cumulative institutional GPA as of the semester prior to commencement.

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If you are currently enrolled in the State University System (SUS) of Florida or the Florida College System (FCS), you will need a transient student approval from your current institution. The electronic Transient Form will list the courses you wish to take, in addition to approvals from your advisor, etc. As a SUS or FCS transient, you will not be required to pay the application fee, complete the non-degree application, or provide proof of immunization.

Please apply online through www.floridashines.org.

Students who are not from a State University System of Florida or Florida College System school, will be required to provide proof of immunization to Student Health Services, complete the non-degree application, and pay the $30.00 application fee to:

Undergraduate Admissions
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565

Registration for transient students begins each term on the same date as non-degree students (refer to the Academic Calendar).

If we receive your electronic Transient Form more than two weeks prior to the start of term, a letter will be mailed back to you with instructions explaining how to register online. If your transient form is received within two weeks of the start of term, you will be required to come in person to receive this information.

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If you wish to enroll in transient hours during your first term at FGCU, you must be enrolled in at least one class at FGCU, in addition to your transient hours. 

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As a prerequisite to matriculation or registration, the State University System of Florida requires all students born after December 31, 1956 to present documented proof of immunity to measles (rubeola) and rubella. Proof includes the Immunization History form (FORMS), properly completed, stamped and signed by your qualified health care provider OR records from Health departments, health care offices, or schools.

The completed form and documents can be either mailed or faxed to:

Student Health Services
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565
Fax Number 239-590-7968

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You may register for classes either in person at the Enrollment Services Center in McTarnaghan Hall (1st Floor) or via the Internet through the Gulfline student information system. 

Refer to the Academic Calendar for registration dates.

You may encounter course restrictions or student holds which will not enable you to register. To obtain further information refer to the Registration Troubleshooting Guide.

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You may drop a class either in person at the Enrollment Service Center in McTarnaghan Hall or via the Internet through the Gulfline student information system. To use Gulfline you will require a University Identification Number (UIN) and a Password.

After the end of Drop/Add week you will not be able to drop a class using Gulfline. You will either have to drop the class in person or fax/mail a drop form to the Enrollment Service Center in McTarnaghan Hall.

Enrollment Service Center 
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565
Fax Number 239-590-7983

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If you drop a class after the deadline to withdraw from a class without academic penalty you will receive a "WF" grade for that particular class. You may wish to consider filing an appeal for a late withdrawal. These appeals are handled through the College where the course was taken. Refer to the appropriate College for the correct forms and procedure.

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Go to https://www.fgcu.edu/myaccount/ and click on "Claim Your Account".  You may also contact the Helpdesk at (239) 590-1188 or helpdesk@fgcu.edu for assistance.

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Students or alumni with outstanding financial obligations to FGCU will not receive a transcript until these obligations have been cleared.

The Department of Records & Registration is not permitted to fax or e-mail official or unofficial transcripts.

There is a $10.00 fee for each official transcript requested.

An official transcript can be requested by one of the following ways:

1.) Transcript Request Form. The entire form must be completed, including:

• Student name
• University ID number
• Address where transcript will be sent (including city, state and ZIP code)
• Transcripts may be requested for pick-up at the Enrollment Service Center in McTarnaghan Hall. A photo ID is required upon pick-up
• A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
• Signature
• Payment

Please bring or mail your check or money order, made out to FGCU, along with your request to the following address:

FGCU, Attn: Cashier's Office
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565

2.) Transcripts may be requested online using the National Student Clearinghouse:

• Go to getmytranscript.com
• Select "Florida Gulf Coast University" from the the drop down list
• Follow the steps provided and make payment through the transcript portal
• Transcripts through the National Student Clearinghouse can be provided both digitally and in print.
• Digital transcripts can be delivered more expeditiously than those in print.

All transcripts are sent regular mail via US Postal Service; please allow at least 15 business days to arrive at destination. The Department of Records & Registration Department is not responsible for undeliverable and lost mail.

Unofficial Transcript

There is no fee for unofficial transcripts.

Unofficial transcripts can be requested one of the following ways:

1) Transcript Request Form - The entire form must be completed; the official transcript request form is also used for unofficial transcript requests (see official Transcript Request Form link above). Students must write on the form UNOFFICIAL.

The request must include:

• Student name
• University ID number
• Address where transcript will be sent, including city, state and ZIP code
• Transcripts may be requested for pick-up at the Enrollment Service Center in McTarnaghan Hall.  A photo ID is required upon pick-up
• A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form
• Signature

Students may mail or deliver their request to the address given above or may fax their signed request (only for unofficial transcripts) to 239-590-7983.

2) Unofficial transcripts may be requested online using Gulfline. Online requests require the following:

• Login using University ID number and Password
• Once signed on go to Student & Financial Aid > Student Records > Request Printed Official/Unofficial Transcript
• Follow online directions
• Address where the transcript will be sent, including city, state and ZIP code
• Transcripts may be requested for pick-up at the Enrollment Service Center in McTarnaghan Hall.  A photo ID is required upon pick-up
• A student requesting their transcript to be picked up by another individual must indicate this information on the 3rd Party Pick-up area of the request form

Please allow two (2) business days for transcript requests to be processed. During peak office times, which generally last from two weeks prior to the start of term through two weeks after the end of term, please allow up to three (3) business days for transcripts to be available.

Hold for Current Term Grades - A student selecting this option on their request will have their transcripts held and processed after the final grades are submitted, the academic standing, and GPA recalculations have been done. This procedure normally takes 4-5 days after the end of term. For the summer sessions, the end of term is at the end of the last session.

Hold Until Degree is Posted - A student selecting this option on their request will have their transcripts held and processed after their degree has been awarded. This procedure normally takes up to four (4) weeks after the term seeking graduation has ended.

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To change your address send us a written, signed statement that includes the following information: your name, your university identification number, your telephone number, your signature, the date and your complete new address. A change of address form is available in the Enrollment Service Center in McTarnaghan Hall or can be downloaded from the web site. FORMS

The completed form can be either mailed or faxed (if faxed, you must also include a copy of your signed photo ID - such as your driver's license) to:

Department of Records & Registration
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565
Fax 239-590-7983

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To change your legal name we require a written, signed request that includes the following information: your university identification number, your previous name, your new name, the date, and your signature.  The easiest way to accomplish this is through our electronic form on our forms page.

Additionally, supporting documentation is needed.  Documentation can be in the form of a copy of a marriage license/certificate, divorce decree, a court order showing the legal name change, or a copy of your updated social security card/drivers’ license.

In recognition that many students wish to use names other than their legal first names to identify themselves, the University is using preferred first names in CANVAS (FGCU’s Learning Management System).  Also, preferred first name is used on President and Dean’s Lists as well as diplomas. 

To add a preferred name, please submit the name change form with your signature.  If a preferred first name is not provided to the Department of Records & Registration, your given name will be used.

If you are not using the electronic form, paper forms can be either mailed, emailed or faxed (if emailed or faxed, you will need to include a copy of your photo ID) to:

Department of Records & Registration
Florida Gulf Coast University
10501 FGCU Blvd. S.
Fort Myers, FL 33965-6565
Fax 239-590-7983

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CANVAS and the President and Dean’s Lists, effective Fall 2019. For more information related to preferred first name, please see the page for FGCU Policy 3.055.

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All requests for change in residency for tuition purposes with supporting hard copy documentation should be submitted to the Department of Records & Registration using the form located on our forms page. Requests will be reviewed and approved if documentation meets the requirements as listed in the University Catalog. If the reclassification request is denied, the student may file an appeal to the Residency Reclassification Appeal committee in the Enrollment Service Center in McTarnaghan Hall.

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You may access your grades though our student information access system, Gulfline. You will require a University Identification Number (UIN) and a Password. Grades are not automatically mailed at the end of each semester.

Once in Gulfline you may either view your grades by term or access an unofficial transcript which will show all of the terms enrolled.

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FGCU grade forgiveness policy went into effect in the 2000-2001 academic year and only applies to courses taken since fall of 2000. The policy and guidelines are listed in the University Catalog. Application forms are available through your advisor or from the Forms page.

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Students may receive an Associate in Arts (AA) certificate from FGCU. Applications for an AA are available through your advisor or can be viewed and/or downloaded. Requirements for the AA are listed in the University Catalog.

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