Rental Vehicle Information

Rental Vehicles

Florida Gulf Coast University uses the State of Florida contract with Avis and Budget for the rental of vehicles. This contract is only applicable for renting from Avis and Budget in the continental U.S.  If a traveler rents a car from a company other than Avis or Budget, the University will only reimburse up to the contract rates. To avoid incurring non-allowable expenditures, it is strongly suggested that all travelers arrange to rent cars through the University's contracted vendors. The University T-Card should be used to pay for rental vehicles whenever possible.



Reserve your Avis/budget rental vehicle through the State Reservation Portal:


User Reference Guide provided by the State 


Rental rates for Avis and Budget 

Some major cities may have additional city surcharges in addition to the contract daily rate on the price sheet.

Check for additional surcharges


Find out information about Avis Preferred and its benefits

Find out information about Budget Fastbreak and its benefits


Class of Car Allowable

Rental is restricted to a compact (Class B) vehicle unless traveling with multiple travelers or traveling with extra equipment or excess baggage when the car is shared with other travelers. A Procurement Services Justification Form must be provided when submitting the voucher for reimbursement.

Travelers will not be reimbursed for use of a car larger than the B-car class on the rental car contract because of the size or stature of the individual unless the requirements of the American Disabilities Act (ADA) are met.

If the traveler chooses to rent a vehicle larger than class-B for personal purposes, they will be responsible for the additional cost.

Under no circumstances should a luxury or premium vehicle be reserved.

Decline insurance for business travel as rates are built into the daily rate. However, if you are planning on renting a vehicle while on foreign travel, additional insurance must be purchased.


Benefits of the Mobile App from Google Play or Apple App Store

  • By-pass the counter and choose your own vehicle upon arrival
  • Track the Avis courtesy bus
  • Find and pay for parking
  • Split your bill between your corporate and personal credit card


Additional Benefits

  • Unlimited mileage for contracted car classes
  • 24-hour roadside assistance
  • Offers the same rates for employee personal travel, however, insurance will not be included. Use the code for Leisure Use Rental.


Travel Contacts

Paige Messer
Accountant II

Brooke Niarchos
Accountant Specialist II