Documents & Requirements

Solicitation Documents

When responding to a solicitation document, always refer to and follow the instructions specified within the respective solicitation document.  Registration with Public Purchase is necessary in order to be notified when the University posts a public solicitation.  Please visit our Vendor Registration page for instructions.

  • Invitation to Negotiate (ITN)

  • Invitation to Bid (ITB)

  • Request for Proposal (RFP)

  • Request for Quotation (RFQ)

Responsibility of Bidders and Solicitation Requirements

Each responding vendor is responsible for carefully reading the solicitation document and understanding its contents.  Vendors who have previously submitted solicitations for the same commodity or service should not presume that the specifications, terms and conditions are necessarily the same.  There may be differences that would only be realized after carefully reading the entire solicitation document.  Any questions related to the solicitation should be directed to the Procurement Services agent named in the solicitation document.

Prospective bidders should be financially sound and able to perform fully, according to the specifications, delivery requirements, services and other stipulations in the solicitation document at the price(s) offered.  In cases where the awarded contractor refuses to comply with the resultant contract, the University reservces the right to purchase on the open market and charge the contractor for any excess costs incurred.

Solicitation and Evaluation, Award, Performance and Payment

  • Solicitation Opening

  • Evaluation

  • Factors Determining Award

  • Posting of Award

  • Review of Awards

  • Solicitation Rejection

  • Other Factors That Are Cause for Rejection of a Solicitation (Not Inclusive)

  • Procedure for Filing Protests