Division of Administrative Services & Finance

Earlier this year, Mary Banks, our chief information officer, announced her retirement after 30 years of dedicated service to FGCU. As we prepare for this critical transition, I want to share with you how we are ensuring continuity, stability and forward momentum for Information Technology Services (ITS), which supports every aspect of teaching, learning, research, operations and student success. 

During this transition period, Mary will focus on several strategic initiatives, ensuring a strong finish to the important work she has led. At the same time, the day-to-day operations of ITS will shift directly to me, with the following members of our ITS leadership team now reporting to me:

• Heidi Estel, assistant director of IT Operations
• Lassad Fridhi, chief information security officer
• Sarah Hufford, administrative assistant
• Kathy McAndrew, director of IT Client Services
• Terry Quaresimo, director of Infrastructure and Operations
• Rick Shonak, senior director of Enterprise Applications & Project Management

We are also making a minor organizational adjustment to better align services with university needs. The IT Events staff will now report to Rob Foreman, director of Events and Reservations. This change will help ensure seamless technical support as campus events continue to grow in scale, visibility and importance.

Looking ahead, we will soon begin a national search for FGCU’s next chief information officer. This will be a thoughtful process, supported by a university-wide panel comprised of faculty, staff and students. Given the importance of ITS to FGCU’s mission and future success, this is a critical moment for our university community.

I send my sincere appreciation to our ITS professionals for their dedication, professionalism and support of FGCU. Thank you as well to our faculty, staff and students for your partnership and understanding during this transition. We will continue to keep the university community informed as we move forward, and I welcome any questions along the way.

This email reviews instructions for meeting the university’s early payroll deadline for the upcoming holiday and how to access your 2025 Form W-2.

Martin Luther King Jr. holiday reminder: Early payroll deadline is Friday

The early payroll deadline is 9 a.m. Friday, January 16, for the pay date of January 23. Review FGCU’s payroll procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Access your electronic 2025 Form W-2

Your electronic 2025 Form W-2 is now available through FGCU’s W-2 provider, ADP. You can access your W-2 with Workday’s single sign-on option. This is a quick, easy way to get your tax statement from the ADP website. View the Access Electronic W-2 Tax Statement job aid for step-by-step instructions, or view the video tutorial.

If you made an election before December 15, 2025, to also receive a paper copy of your tax document, it will be sent to your address on file by January 31, 2026. If you encounter any issues while attempting to retrieve your 2025 Form W-2, contact payrolloffice@fgcu.edu.

Below, you will find links to fiscal year 2025-26 year-end closing information prepared by Finance & Accounting, the University Budget Office, and Procurement & Payment Services.

Year-end Closing Memo & Calendars

FYE Training Sign-Up in Workday

The links provide information on critical deadlines and the ability to sign up workshops in Microsoft Teams. There is also a downloadable calendar that you can save to Outlook, so reminders will pop up on deadline dates.

To facilitate a smooth year-end closing, please review the linked documents and make note of deadlines on your calendar. Some deadlines have changed since last year.

As we transition from the spring to summer terms, FGCU will have fewer students, employees and guests on campus. We take advantage of this slower pace by enhancing the campus through maintenance work, landscaping projects and large-scale facility updates.

Here are few notable projects we want you to be aware of:

• Construction of Academic Building 10 | Last week we officially broke ground on the future home of Marieb Hall South, and you will notice a fence being installed on the site in May. Site preparation will occur throughout the summer, with construction set to begin in August. Construction activity will occur over the next 2 years.

• Card Reader Replacements | The university is replacing approximately 600 card readers across campus as part of a safety and security upgrade that will enhance how students and employees gain access to buildings, classrooms and some residential spaces. The work begins the week of April 27 and will run throughout the summer.

• Landscape Enhancements in Academic Core | From May 4 to August 7, the lawn space extending from Griffin Hall and Reed Hall to Marieb Hall and Holmes Hall will undergo improvements. This includes updated landscaping, the installation of external wireless access points and a new central pathway. During this renovation period, the walkways beneath the buildings will remain open and designated paths will be available for crossing of the area. 

• Building Improvements | Starting in May, several of our academic buildings will undergo renovations, including Griffin, Holmes, Merwin, Reed and Sugden halls. For a complete schedule and summary of each building’s work, see the Inside FGCU newsletter.

These efforts enhance the experience our students and employees will have on campus.

Good morning,

FGCU will begin replacing approximately 600 card readers across campus next week with the work continuing throughout the summer. This upgrade introduces enhanced, state-of-the-art technology designed to improve campus safety and streamline secure access to buildings, classrooms and residential spaces.

The new card readers will use tap access only, so you will no longer be able to swipe your Eagle ID card for facility access. Your current Eagle ID already has tap (proximity) capability.

Each installation is expected to take no more than 30 minutes. During this time, you may hear drilling or construction noise in nearby areas. As the work is scheduled, building notifications will be sent to unit leaders to share with their employees.

Main entrances to academic and administrative buildings will remain open during regular business hours. Outside of those hours, including evenings, weekends and holidays, you will need to use your Eagle ID to badge into a facility.

What to do if you experience access issues:

• Need immediate access?
  Contact the Work Management Center in the Campus Support Complex at (239) 590-1370 or wmc@fgcu.edu.
• Issues with your Eagle ID card:
  To make sure your tap access is working, try tapping your Eagle ID card on a reader at a location you are authorized to access. If you need assistance, visit the Eagle ID Card Office (first floor of McTarnaghan Hall) or email smile@fgcu.edu.

We appreciate your patience as we complete this important project.

I am pleased to share that Senior Associate Vice President John Dove, will assume the role of interim chief information officer (CIO), effective immediately. This interim appointment is expected to span approximately nine months as we continue to advance the university’s strategic priorities in technology, security and digital transformation.

As John assumes the role of interim CIO, several organizational reporting lines will temporarily shift during this period. The following positions will report directly to me:

• Rob Foreman, Director of Events and Reservations

• Jim Hehl, Associate Vice President of Physical Plant

• Rhonda Holtzclaw, Director of Environmental Health & Safety

• Rick Mercer, Director of Facilities Planning

I want to express my appreciation to each of these leaders for their flexibility and continued commitment to supporting our campus community. I look forward to working closely together as we navigate this transition and maintain momentum on critical initiatives.

Please join me in supporting John in this new temporary endeavor as senior associate vice president & interim CIO as well as the leaders who will be transitioning to report to me during this interim period.

Instructure, a global educational technology company, recently experienced a cyber security incident that gave unauthorized access to private client data. FGCU is among more than 8,000 educational institutions and organizations that use Canvas, a learning management platform that is operated by Instructure. The incident also impacted private industries such as Cisco, Apple and more.

The situation has escalated, and we are aware that the hackers have taken control of the login page of Canvas. All clients, including FGCU, are locked out of the platform. If you need to communicate with an instructor, please contact them via fgcu.edu email.

As the Instructure vendor works to restore service to its clients, FGCU is working to determine whether any student, faculty or staff information was stolen. We have already confirmed the breach is not due to vulnerabilities in the FGCU security system. 

According to reports, the compromised information could include names, emails, home addresses and student and/or employee identification numbers, as well as private messages stored in the Canvas platform.

We will also continue to share updates as additional information becomes available. 

At this time, FGCU is able to access Canvas, our learning management platform. Canvas was recently affected by a cybersecurity incident involving its parent company, Instructure, a global educational technology provider.

FGCU is continuing to monitor this situation, and we are investigating whether any student, faculty or staff information was compromised. 

Based on information we have received from Canvas, employees do not need to reset their passwords. We recommend you save a copy of your course materials, gradebook, projects and related documents that are used for your courses and other activities in Canvas. 

All academic activities are planned to continue as scheduled.

We also want you to remain vigilant for possible fraudulent emails, text messages or calls that attempt to take advantage of this situation. 

FGCU will never ask for your password or multi-factor authentication code by email or text message.

Be cautious and report any suspicious emails or texts that ask you to:

• click unfamiliar links
• provide your password
• verify personal information
• approve unexpected login requests 
• act with urgency

If you receive a suspicious message, do not respond or click any links. Report it immediately to FGCU’s ITS Help Desk for review. You can do this by emailing helpdesk@fgcu.edu.

We understand the inconvenience and frustration this situation has caused FGCU employees, especially as we prepare to launch summer classes. 

As we continue to monitor the situation and receive updates from Instructure, FGCU will share updates with our campus community.

At this time, FGCU students are able to access Canvas, our learning management platform. Canvas was recently affected by a cybersecurity incident involving its parent company, Instructure, a global educational technology provider.

FGCU is continuing to monitor the situation, and we are investigating whether any student, faculty or staff information was compromised. 

Based on information we have received from Canvas, students do not need to reset their passwords. We recommend you save a copy of your course materials, projects and related documents that are used for your courses and other activities in Canvas. 

All academic activities are planned to continue as scheduled.

We also want you to remain vigilant for possible fraudulent emails, text messages or calls that attempt to take advantage of this situation. 

FGCU will never ask for your password or multi-factor authentication code by email or text message.

Be cautious and report any suspicious emails or texts that ask you to:

• click unfamiliar links
• provide your password
• verify personal information
• approve unexpected login requests 
• act with urgency

If you receive a suspicious message, do not respond or click any links. Report it immediately to FGCU’s ITS Help Desk for review. You can do this by emailing helpdesk@fgcu.edu.

We understand the inconvenience and frustration this situation has caused FGCU students, especially as we prepare to launch summer classes. As we continue to monitor the situation and receive updates from Instructure, FGCU will share updates with our campus community.

Information Technology Services (ITS) has completed a major network upgrade that is providing students with faster, more reliable Wi-Fi in specific locations of campus.

Upgraded locations include:

• Alico Arena
• Baseball, softball and soccer stadiums
• Outdoor Sports Complex
• Aquatics Center
• ESPN trailer
• Emergent Technologies Institute (ETI)

What’s improved:

• Faster and more reliable Wi-Fi in upgraded areas
• Better wireless coverage across athletics facilities
• Increased bandwidth for streaming, mobile devices and large events
• Newer network equipment to improve performance and reduce outages

This project is part of a broader effort to modernize FGCU’s technology infrastructure. Throughout the summer and fall, ITS is upgrading all buildings across campus. Thank you for your continued support as we keep moving FGCU’s technology environment forward.

Information Technology Services (ITS) has completed a major network upgrade across the athletics complex and the Emergent Technologies Institute (ETI), which is located off of Alico Road.

What Has Improved

These improvements provide faster, more reliable and resilient network experience for students, employees, guests, athletic events and campus operations.

As part of this project, ITS upgraded core infrastructure, expanded wireless coverage, improved resiliency and significantly increased available bandwidth. In addition to ETI, upgrades were made to Alico Arena, the baseball, softball and soccer stadiums, the Outdoor Sports Complex, the Lee County/Aquatics Center and the ESPN trailer.

Key improvements include:

• Upgraded athletics facilities to a dedicated 50 Gb connection
• Increased Wi-Fi speeds to 100 Mbps or more in upgraded areas
• Replaced aging wired and wireless infrastructure
• Transitioned to a modern, cloud-managed wireless platform
• Added dual power supplies to prevent outages
• Replaced backup power equipment to reduce the risk of disruption
• Improved ETI’s infrastructure to increase capacity, reliability and performance

Why This Work Matters

Much of the network infrastructure was 10 to 15 years old and had reached the end of its life. The infrastructure no longer provided the speed, coverage or reliability our campus community requires.

Previously, Alico Arena and the surrounding facilities shared a 1Gb connection, causing bandwidth limitations during large events. Wi-Fi coverage was also limited in some areas such as the Outdoor Sports Complex.

ETI also faced aging infrastructure that created capacity and reliability challenges.

What Comes Next

This project is part of a broader effort to modernize FGCU’s technology infrastructure. Throughout the summer and fall, ITS is upgrading all buildings across campus.

We are proud of our team’s work and the positive impact this project will have on campus. I want to recognize Chris Carelli, Christian Sin, Matt May, Jason Segars and Cole Blevins for their outstanding contributions to this effort. They invested many hours, including evenings and weekends, to complete the project while minimizing disruption to campus services. Their commitment, planning and behind-the-scenes work made this major upgrade possible.

Thank you for your continued support as we keep moving FGCU’s technology environment forward.

We want to share an important update regarding the Starship autonomous delivery robots on campus.

Effective immediately, robot delivery operations have been suspended at FGCU. This change was unexpected, and all indications are that Starship will no longer operate on college campuses across the U.S.

Over the past year, the delivery robots have provided a convenient and accessible option for our students, faculty and staff, and they have become a valued part of our campus dining program. We recognize the impact this change may have on your daily routines.

Please know that our Business Services team, in partnership with FGCU Student Government and our food service provider (Chartwells), is actively working to identify a replacement solution. Our goal is to restore a comparable level of service as quickly as possible, while maintaining a focus on accessibility, convenience and innovation in campus dining.

We appreciate your patience as we navigate this transition and will share updates as more information becomes available.

If you have questions, contact Business Services at businessservices@fgcu.edu.

FGCU is introducing Eagle ID Mobile, a more convenient, secure and contactless way to access campus services. By making your Eagle ID available on your mobile device, you can more easily use campus facilities, complete transactions and move throughout campus without needing to carry a physical card.

All students and employees can add their Eagle ID to their mobile wallet on their iPhone, Apple Watch, Samsung Galaxy or other eligible Android device and tap their phone at readers across campus.

Physical Eagle ID cards will remain active. However, some upgraded systems, such as door access readers, now require tap-enabled technology and no longer support magnetic stripe cards.

We encourage the FGCU community to begin using Eagle ID Mobile to take advantage of its added convenience, expanded use and compatibility with updated campus systems.

How to Get Started:

1. Download the eAccounts Mobile App
2. Select “Florida Gulf Coast University” and log in with your FGCU Eagle Access credentials
3. Verify your Eagle ID photo appears in the app
4. Select “Add to Wallet”

Resources: Setup and System Requirements

• Apple Wallet
• Google Wallet
• Samsung Wallet

Have questions or need help adding your Eagle ID to your mobile wallet? Contact the Eagle ID Card Office at smile@fgcu.edu or visit the office located on the first floor of McTarnaghan Hall.

For more information on using your Eagle ID Mobile around campus, visit the Eagle ID Mobile website.

Administrative Services & Finance is pleased to share that FGCU Payroll, in partnership with FGCU Dining Services, now offers payroll deduction as a convenient payment option for faculty and staff meal memberships.

Information about membership plans, pricing and enrollment is available online. Meal plans range from $130 to $377.

Campus dining operations have also expanded significantly for the Summer B term, which began June 22 and ends August 1. Several campus favorites are available, including Starbucks, Fresh Mex, Boar's Head, Einstein Bros. Bagels, Hummus Express and Cuban Connection. We encourage you to review the available options and take advantage of these expanded offerings. Dining options will be limited after July 31 and will resume normal operations when classes begin Monday, August 17.

We also encourage faculty and staff to use Grubhub for mobile ordering and convenient pickup at campus dining locations, making it easy to enjoy quick service and grab-and-go options throughout the day.

If you have questions or need assistance, contact mealplans@fgcu.edu.

To make campus technology communications easier to recognize and understand, Information Technology Services (ITS) is introducing two new email accounts: ITS Updates (ITSupdates@fgcu.edu) and ITS Alerts (ITSalerts@fgcu.edu). These accounts will be used to share important technology information and alerts with employees and students.

Effective July 20, the new email accounts will replace Postmaster (postmaster@fgcu.edu) and ITS Change Management (itschangemanagement@fgcu.edu). The goal is to help you quickly determine whether a message is a routine update or something requiring immediate attention.

ITS Updates will be used for routine information, such as:

• Planned maintenance
• Upcoming technology changes
• New or updated services
• General announcements and reminders

ITS Alerts will be reserved for urgent or high-priority information, such as:

• Major service disruptions
• Cybersecurity threats or incidents
• Actions requiring an immediate response
• Critical incident updates
• Notices that service has been restored

Be sure to review messages from ITS Updates and pay close attention to messages from ITS Alerts, as they may require prompt action.

This change is part of our ongoing effort to provide campus technology communications that are timely, concise and easy to understand. Thank you for helping us make this transition successful.

As the construction of Academic Building 10 progresses, changes have been made to the surrounding parking and pedestrian walkways to ensure continued access and safety for all students, faculty, staff and visitors.

From August 3-5, the walkway behind the music modular will be temporarily closed. The walkway will reopen August 6.

Beginning August 6, the following parking changes will be in effect through spring 2029:

• Parking Garage 2 will have a single entry and exit point.
• The fifth floor of Parking Garage 2 will be reserved for construction parking. 
• Parking availability in Lot 7 will be reduced. Alternate parking can be found in Parking Garage 2.

Please follow all posted signage and designated routes for your safety. Review the maps to view parking zones, parking access points and designated walkways.

Contact Facilities Planning at (239) 590-1500 if you have questions.

Information Technology Services (ITS) is updating how university computers are evaluated and replaced. Historically, computers were generally covered by approximately three years of warranty protection and were often considered for replacement around that time. Moving forward, replacement decisions will be based on each device’s condition, performance, security and ability to support the employee’s work rather than its age or warranty status alone.

Under the updated program, ITS will evaluate whether a computer continues to meet the employee’s business, teaching or research needs. When a device can be repaired or upgraded to restore its performance and reliability, we will pursue those options before replacing it.

A replacement may be approved when a computer:

• No longer supports the employee’s operational needs;
• Cannot reliably run required university applications;
• Experiences a failure that cannot reasonably be repaired;
• Cannot support a required operating system; or
• Presents a security or compliance risk.

When ITS determines that a replacement is warranted, ITS will fund the approved replacement. Employees receiving an approved replacement will also have the option to select either a university-standard Windows PC or Mac, provided the selected platform supports their required applications, security requirements and job responsibilities. Departments may continue to replace computers outside the ITS-funded refresh process at any time, provided they have identified departmental funding and follow the university’s established technology standards and purchasing procedures.

This updated approach is intended to provide faculty and staff with reliable, secure and appropriately configured technology while creating a more consistent and needs-based replacement process. Many modern computers can remain productive for five years or longer when they continue to perform reliably and meet the employees’ needs. Replacement requests will be reviewed individually, with consideration given to the employee’s responsibilities, required applications, device performance and security requirements.

Additional information will be shared in the coming weeks, including detailed guidance, processes and responsibilities to help employees understand how the new computer refresh program will operate.

Thank you for your understanding and partnership as we implement this updated approach to managing the university’s technology resources.

Good afternoon,

This email reviews instructions for meeting the university’s early payroll deadline for the upcoming holiday and how to access your 2024 Form W-2.

January 20 holiday reminder: Early payroll deadline is Friday

The early payroll deadline is 9 a.m. on Friday, January 17, for the January 24, 2025, pay date. Click here for procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Access your electronic 2024 Form W-2

Your electronic 2024 Form W-2 is now available through our provider, ADP. You can access your Form W-2 with Workday’s single sign-on option. This is a quick, easy way to get your tax statement from the ADP website. View the “How to Access an Electronic FGCU W-2 Tax Statement” job aide for step-by-step instructions, or view the video tutorial by clicking here (select “Browse YouTube” to access the video).

If you made an election before December 15, 2024, to also receive a paper copy of your tax document, it will be sent to your address on file by January 31, 2025.  If you encounter any issues while attempting to retrieve your 2024 Form W-2, contact payrolloffice@fgcu.edu.

Good morning,

I hope everyone was able to enjoy the winter break with family and friends and find that moment to catch their breath as the new academic term roles along. It is hard to believe that we are already several weeks into the term. For those of you who keep the campus safe and functioning while we are closed, a special thank you for your hard work so that our students can return to a great learning environment.

After a vigorous search, I am pleased to announce we have filled the role for director of Facilities Planning. Rick Mercer, who comes to FGCU from Habitat for Humanity, joined the team January 13. This is a critical role I am thrilled to have filled by someone with a tremendous amount of experience.

As the old axiom goes, the only constant is change. At FGCU, this absolutely holds true, especially as we set our sights on continual improvement of everything we do. Whether that is in our business process, work environment, learning environment or any aspect of the campus, it is in our DNA. With this, I am excited to share with you the rendering of the Phase II remodel of the Cohen Student Union, which is scheduled to begin early February. The remodel will expand the interior space and create excellent study and engagement areas for our students. The project completion date is slated for early March 2026.

Please take a moment to reflect on all that we have accomplished so far this academic year. There is a lot of hard work that goes on at FGCU, seven days a week, much of it not visible but it is absolutely critical to the campus. As we start another spring semester, know that what you do is important to improving the lives of our students and so many others in our community and state.

Here is a look at what is happening within our division:

Access your electronic 2024 Form W-2

Your electronic 2024 Form W-2 is now available in Workday. Click here for step-by-step instructions on how to access your tax document, or click here for a video tutorial. If you encounter any issues while attempting to retrieve your 2024 Form W-2, contact payrolloffice@fgcu.edu.

Beginning Date of Fringe Benefit Rates

The university has received the final fringe benefit rates for fiscal year 2025. These fringe benefit rates are effective beginning with the pay period ending January 18, 2025, and will remain in effect for fiscal year 2025. The new fringe benefit rates will not be charged retroactively.

Fringe Rate by Employee Type	Prior Rate	New Rate
Faculty	29.20%	30.50%
A&P, SP and Executive Service	29.10%	34.20%
OPS and Students	1.40%	2.30%

Budget adjustments can be made in Workday. For questions regarding the calculation of the fringe benefit rates, contact Renee Garcia at rgarcia@fgcu.edu. Additional information can be found here.

New Hires in Procurement

• Brooke Niarchos returns to FGCU as assistant director of Accounts Payable and Travel. Contact Brooke for assistance related to supplier invoices or payments, employee tuition reimbursement, Soar in 4 payments, lease payments and study abroad payments.
• Benjamin Marks joins FGCU as procurement coordinator I. Contact Benjamin for questions related to requisitions, purchase orders, procurement methods, punchout purchases, sole source purchases and quotations.

Good afternoon, 

Begining the first week of March, FGCU will start the process of clearing and filling about two acres of land as part of the Academic Building 10 project, our next facility on campus.  The land is located between Modular 4 and the Bower School of Music & the Arts.

It is estimated the overall project work will take about a month to complete.

The land clearing is in accordance with Army Corps of Engineering and South Florida Water Management District permits for preserve area mitigation.

As we move ahead with this project, please be aware that the work will take place during the daytime.  This may lead to added traffic congestion along the south area of campus.  FGCU officials will keep the campus community updated on potential lane closures associated with this work.

We appreciate your patience as we move  forward with this project.

Good morning,

I want to take a moment to recognize staff and faculty for the hard work and dedication that resulted in a glowing report from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) review committee. It took everyone together to reach that result, and the outcome indicates that the university is running effectively.

We will continue seeking new ways to improve the student, faculty, staff and community experience on campus. Administrative Services & Finance is ultimately a customer service organization, and we are seeking new ways to support our campus community to enhance success.

Here are some of our recent improvements:

• Procurement Services is working with other schools in the State University System of Florida to share best practices, contracts and terms with vendors to maximize the return on taxpayer funds. As part of this effort:
  • FGCU has eliminated the requirement for a statement about Florida’s open records law on purchases.
  • The threshold for small purchases has been increased to $15,000, providing business partners with increased efficiency and speed to secure lower value items. All purchases must continue to be based on pricing that is fair and reasonable.

• Finance or Human Resources questions? Try the new Workday Assistant, an artificial intelligence (AI)-powered chatbot employees can use to ask questions and receive quick, personalized answers about their Workday You can also sign up online for Workday training through May 2.
• Emergency Management recently earned StormReady recognition from the National Weather Service. This designation is reflective of the efforts FGCU makes to provide a safe campus to students, employees and the broader community thanks to advanced planning, education and awareness.
• The University Police Department has updated its patch, badge and vehicle redesign. Click here to view photos of UPD Chief Craig Kowalski and Lt. Terry Targia recognizing FGCU student Ashley Ames for designing the graphics on UPD’s vehicles.
• The Help Desk is using tickets received to identify trending problems and challenges to find solutions. The goal is to use your feedback to improve the ITS experience.

Wings Up and Go Eagles!

Good morning,

During the first week of April, the FGCU Campus Food Pantry is moving to the Kleist Health Education Center by the Food Forest, near the Sugden Welcome Center.

For directions, see the attached map, which can also be found on the pantry website and Instagram page.

Because of the move, the pantry is closed April 1-2. The food pantry reopens April 3.

This new location has ample parking available, and this location will be added as a shuttle bus stop for students on campus.

Thank you all for your continued support of the FGCU Campus Food Pantry!

Good afternoon,

Below, you will find links to fiscal year 2024-25 year-end closing information prepared by Finance & Accounting, the University Budget Office and Procurement Services.

• Year-end closing memo and calendars
• Fiscal year-end (FYE) training sign-up

The links provide information on critical deadlines and the ability to sign up for year-end workshops through Microsoft Teams. There is also a downloadable calendar that you can save to Outlook, so reminders will pop up on deadline dates.

To facilitate a smooth year-end closing, please review the linked documents and make note of deadlines on your calendar.

Please be advised that some deadlines have changed as compared to previous years.

Dear Colleagues,

It is with profound sadness that I announce the passing of Sgt. Gary Kuenzi, a retired FGCU police officer. Gary began his service to the FGCU community in 2012 as a patrol officer. He was promoted to sergeant in 2014 and remained a patrol supervisor until his retirement in 2023.

Gary built a positive relationship with everyone he worked with and had a strong desire to ensure FGCU was a safe place to study, work, live and visit. During his time at FGCU, he went the extra mile by participating in additional events, demonstrating his dedication to students, faculty and staff. Before joining FGCU, Gary served as a patrol officer with the Seattle Police Department, where he handled a patrol K-9 for 33 years.

During this time of grief, I encourage you to seek out assistance. The following resources are available to the FGCU community:

• Employee Assistance Program (EAP) services, including mental health counseling, are available 24 hours a day, seven days a week, at (833) 746-8337 or online at www.mylifeexpert.com. Use company code: Florida.
• FGCU’S Community Counseling Center provides services to employees and community members. For more information, call (239) 745-4777 or visit www.fgcu.edu/mariebcollege/counseling/communitycounseling.

We are excited to launch FGCU’s Repurposed Property and Supplies program — a new initiative designed to make it easy for departments to browse and claim unused items already owned by the university. We encourage all departments to check the website regularly for the latest available items.

Available items may include:

• FGCU logoed items or marketing supplies
• Small electronics
• Office equipment and furniture                
• Storage solutions
• Office supplies or consumables   
• Technology peripherals
• Outdoor equipment
• Artwork

By participating in the program, university departments help reduce waste, maximize resources and contribute to sustainability goals.

Have questions or items to repurpose?

Contact Kimberly Michaux at (239) 590-1212 or kmichaux@fgcu.edu if your department has excess or idle supplies/property no longer being used.

As FGCU continues progress on the construction of Academic Building 10, our next facility on campus, we are excited to share the next steps.

Beginning the week of May 19, Modular 4 will begin to relocate to its new site between the Wilson G. Bradshaw Library and the Arts Complex.

The process of relocating Modular 4 will continue throughout the summer and is expected to be completed in time for the fall semester.

We appreciate your patience as we work toward FGCU’s next facility

I am pleased to announce that John Dove, currently at Texas A&M University Kingsville, is joining the FGCU Family on June 2nd in the role of “Senior Associate Vice President” in Administrative Services & Finance. He will provide leadership to Information Technology Services, Physical Plant, Facilities Planning, Environmental Health & Safety, and Campus Events & Reservations.

I am confident John will help our operations run smoother. He has over 23 years of higher education experience in administrative roles, serving at institutions in Kentucky, South Carolina and Texas. John will be a valuable addition to the team, and I hope you will join me in welcoming him to FGCU.

Summertime Projects on Campus

The summertime at FGCU is crunch time in many ways, as we are preparing to close the fiscal year and open next year’s. We are generating reports, submitting data to the Florida Board of Governors and interacting with our customers to assist in the annual financial process. Also, the Physical Plant is busy cleaning, maintaining and repairing various locations on campus.

Among some additions, changes and improvements you may have noticed recently on campus are:

• Blue Poles | Not only have we fully replaced the prior Blue Pole system, but we have added additional pole locations across campus. The new Blue Pole system uses advanced solar and cellular technology, making them easy to install and able to be moved, if needed. We have also replaced the fire control systems.
  
  
• Academic Building 10 | As previously announced, we are preparing the site of the more than 100,000 square-foot facility. As part of these efforts, FGCU is relocating Modular 4 between the Wilson G. Bradshaw Library and the Arts Complex and moving large amounts of dirt near the modulars at South Village.

All of these efforts enhance the experience our students will have on campus. Whether you record expenditures, repair pipes or make fiscal or physical plans, everything that is done on campus has an impact on the success of our students – and we will never lose sight of that important fact in Administrative Services & Finance.

The SoVi Boardwalk, which connects the South Village (SoVi) residential area to main campus, is currently closed for maintenance work. The work includes the repair and reinforcement of the boardwalk handrails to ensure the continued safety of our students, faculty and staff.

We anticipate the boardwalk will reopen at the beginning of August, once all necessary improvements have been completed and thoroughly inspected.

We sincerely appreciate your patience and understanding during this time and look forward to welcoming you back soon!

Starting next week, you will notice an increase in construction noise and activity in and around the Cohen Student Union, as we continue to close in the outdoor atrium area and create additional indoor space to enhance the student experience. At times, it will be necessary to temporarily remove access to the first- and second-floor restrooms and elevator – with closures occurring on-and-off through October.

The FGCU Bookstore, Einstein Bros. Bagels and the food court will not be affected by any space closures, and offices located in Cohen will operate normally. Also, the construction-related closures have been scheduled around major events being held in the facility.

To ensure you have the latest information, monthly messages will be sent with closure dates and any relevant information to help you plan your visit to Cohen. These dates will also be included in the weekly events listing sent by University Communications & Media Relations. 

This month, you will not have access to Cohen’s first- and second-floor restrooms and elevator on the following dates: July 14, 15, 16, 19, 21, 22, 23, 25, 26, 30 and 31.

On these dates, you can expect:

• The hallway that connects the food court to the FGCU Bookstore and Einstein Bros. Bagel will be closed. This includes the hallway space on the first and second floors.
• The elevator and restrooms on both floors will be temporarily inaccessible.
• Alternate restroom facilities can be found in nearby buildings and located with the Campus Map.
• If you need elevator access in Cohen during posted closures, call (239) 590-1091 for assistance. 
• Signs will be posted at hallway entrances to notify you of any closure and guide you to an alternate pathway. Attached is an aerial view of the path.

We appreciate your patience and understanding as we work to enhance the student experience in the student union. Renovations remain on track for completion in March 2026.

The Lee County Department of Transportation is currently conducting underground fiber optics installation along the north entrance to campus. The installation is occurring on the inbound lane of FGCU Lake Parkway West, starting at Ben Hill Griffin Parkway and continuing through the stop sign to the traffic signal near the Cohen Student Union.

At times, this will impact both traffic signals along FGCU Lake Parkway West. The work is expected to be completed by the end of July.

The project is being carried out to enable remote control of the traffic signal from the county’s transportation headquarters, enhancing traffic management and response capabilities.

We appreciate your patience and cooperation during this improvement project.

The elevator serving the Student and Community Counseling Center is out of service. 

FGCU is working with a repair vendor to assess the issue, and an update will be provided as soon as more information becomes available regarding the status and expected timeline for repairs.

If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956.

We sincerely apologize for the inconvenience and appreciate your patience and understanding. Please rest assured that we are working as swiftly as possible to restore the elevator to full operation.

If you have any questions or require assistance, contact the Work Management Center at wmc@fgcu.edu or call (239) 590-1370.

UPDATE: Elevator service in the Student and Community Counseling Center has been restored, FGCU has relocated a component from a passenger elevator in Academic Building 9. As a result, Academic Building 9 will operate with one elevator (instead of two) for approximately one month while the failed part from the counseling building’s elevator is repaired at the factory. We appreciate your continued cooperation and understanding as we work to maintain service continuity across campus. If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956. -------------------------------------------------------------------------------------------------------------- 7/28/25 at 8:49 a.m. The elevator serving the Student and Community Counseling Center is out of service.   FGCU is working with a repair vendor to assess the issue, and an update will be provided as soon as more information becomes available regarding the status and expected timeline for repairs. If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956. We sincerely apologize for the inconvenience and appreciate your patience and understanding. Please rest assured that we are working as swiftly as possible to restore the elevator to full operation. If you have any questions or require assistance, contact the Work Management Center at wmc@fgcu.edu or call (239) 590-1370.

You will continue to notice construction noise and activity in and around the Cohen Student Union in August as we work on closing in the outdoor atrium area and create additional indoor space to enhance the student experience.

Affected areas in Cohen:

At times, it will be necessary to temporarily remove access to the first- and second-floor restrooms and elevator – with these closures occurring on-and-off through October.

You will not have access to Cohen’s first- and second-floor restrooms and elevator on the following dates: August 1, 2, 4, 5, 6, 9, 11 and 12. These closures have been scheduled around major events being held at Cohen.

The FGCU Bookstore, Einstein Bros. Bagels and the food court will not be affected. Offices located in Cohen will operate normally.
 

What to expect on these dates:

• The hallway that connects the food court to the FGCU Bookstore and Einstein Bros. Bagel will be closed. This includes the hallway space on the first and second floors.
• The elevator and restrooms on both floors will be temporarily inaccessible.
• Alternate restroom facilities can be found in nearby buildings and located with the Campus Map.
• If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956.
• If you need elevator access in Cohen during posted closures, call (239) 590-1091.

We appreciate your patience and understanding as we work to enhance the student experience. Monthly messages will be sent with closure dates and any relevant information to help you plan your visit to Cohen. These dates will also be included in the weekly events listing sent by University Communications & Media Relations.

Renovations remain on track for completion in March 2026.

The South Village Boardwalk, a pathway connecting the South Village (SoVi) residential area to main campus, has re-opened. It was temporarily closed for maintenance work this summer.

We thank you for being patience as we worked to repair and reinforce the boardwalk handrails to ensure the continued safety of our students, faculty and staff.

You will continue to notice construction noise and activity in and around the Cohen Student Union in September as we work on closing in the outdoor atrium area and create additional indoor space to enhance the student experience.

Affected areas in Cohen:

At times, it will be necessary to temporarily remove access to the first- and second-floor restrooms and elevator – with these closures occurring on-and-off through October. For the safety of yourself and our construction workers, it is critical that you obey signage and not enter spaces that have been marked as closed.

You will not have access to Cohen’s first- and second-floor restrooms and elevator on the following dates:

• All-day closures: Sept. 5,6,8,9,12,13, 20, 22, 26, 27, 29 and 30
• Partial closures:
• Sept. 3 (closed starting at 5 p.m.)
• Sept. 10 (closed until 4 p.m.)
• Sept. 11 (closed until 4 p.m.)
• Sept. 16 (closed until noon and then closed again starting at 6 p.m.)
• Sept. 18 (closed until 3 p.m.)
• Sept. 23 (closed until 3 p.m.)

Dates are subject to change. These closures have been scheduled around major events being held at Cohen.

The FGCU Bookstore, Einstein Bros. Bagels and the food court will not be affected. Offices located in Cohen will operate normally.
 

What to expect on these dates:

• The hallway that connects the food court to the FGCU Bookstore and Einstein Bros. Bagel will be closed. This includes the hallway space on the first and second floors.
• The elevator and restrooms on both floors will be temporarily inaccessible.
• Alternate restroom facilities can be found in nearby buildings and located with the Campus Map.
• If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956.
• If you need elevator access in Cohen during posted closures, call (239) 590-1091.

We appreciate your patience and understanding as we work to enhance the student experience. Monthly messages will be sent with closure dates and any relevant information to help you plan your visit to Cohen. These dates will also be included in the weekly events listing sent by University Communications & Media Relations.

Renovations remain on track for completion in March 2026.

You will continue to notice construction noise and activity in and around the Cohen Student Union in October as we work on closing in the outdoor atrium area and create additional indoor space to enhance the student experience.

Affected areas in Cohen:

At times, it will be necessary to temporarily remove access to the first- and second-floor restrooms and elevator – with these closures occurring on-and-off through January 2026. For the safety of yourself and our construction workers, it is critical that you obey signage and not enter spaces that have been marked as closed. 

You will not have access to Cohen’s first- and second-floor restrooms and elevator on the following dates: 

• All-day closures: Oct. 2, 3, 4, 31
• Partial closures:
• Oct. 1 (Starting at 5 p.m.)
• Oct. 6 (Starting at 2 p.m.
• Oct. 9 (Starting at 2 p.m.)
• Oct. 17 (Starting at 1 p.m.)

You will not have access to the elevator on the following dates, but restrooms will be open on certain floors. Please check signage at Cohen for more information:

• Oct. 13, 14, 20, 21, 22, 23, 24, 25, 27, 28

Dates are subject to change. These closures have been scheduled around major events being held at Cohen. The FGCU Bookstore, Einstein Bros. Bagels and the food court will not be affected. Offices located in Cohen will operate normally. 
 

What to expect on these dates:

• The hallway that connects the food court to the FGCU Bookstore and Einstein Bros. Bagel will be closed. This includes the hallway space on the first and second floors. 
• The elevator and restrooms on both floors may be temporarily inaccessible.
• Alternate restroom facilities can be found in nearby buildings and located with the Campus Map.
• If you need assistance due to a disability, contact Adaptive Services at (239) 590-7956.
• If you need elevator access in Cohen during posted closures, call (239) 590-1091. 

We appreciate your patience and understanding as we work to enhance the student experience. Monthly messages will be sent with closure dates and any relevant information to help you plan your visit to Cohen. These dates will also be included in the weekly events listing sent by University Communications & Media Relations. 

Renovations remain on track for completion in March 2026.

After nearly three decades of dedicated service to FGCU, Chief Information Officer (CIO) Mary Banks has announced her plan to retire on May 9, 2026. This decision, made with thoughtful reflection and a deep commitment to institutional continuity, marks the culmination of a remarkable career that has helped shape the foundation of our university.

Joining FGCU in May 1996 as a founding staff member, she has been a leader from the very beginning. As our first CIO named in 2018, she unified three distinct technical departments, laying the groundwork for a more robust information technology (IT) infrastructure.

Under her leadership as CIO, FGCU has achieved numerous milestones, including:

• A digital transformation, highlighted by the on-time, under-budget implementation of Workday Human Resources and Finance.
• Modernization of our campus core network and ongoing transformation of wired and wireless infrastructure.
• A swift and secure transition to a mobile workforce in response to the COVID-19 pandemic.
• A reimagined University Help Desk that now serves students directly, resulting in a 270% increase in student support.

Beyond her role as CIO, Mary served as an adjunct professor in the Lutgert College of Business, earning the Adjunct of the Year Teaching Excellence award in 2009. Her influence extends statewide, serving as vice chair of the Florida LambdaRail LLC Board of Directors and chair of the Florida State University System CIO Council.

As Mary prepares for this next chapter, she remains committed to supporting a smooth transition and sustaining momentum on key initiatives. On behalf of the university, I want to share how deeply grateful we are for her leadership and enduring impact on FGCU.

Please join me in celebrating her legacy and expressing our appreciation for Mary’s service. More details about upcoming recognition events will be shared in the coming months.

Dear Eagles,

FGCU will begin renovating the interior of Griffin Hall October 27 as part of its ongoing commitment to improving campus facilities and the student experience. The work will continue through winter break and is not expected to disrupt classes or office operations.

The scope of work includes:

• Removal of wallpaper
• Interior painting
• Replacement of lobby tile
• Replacement of the acoustical ceiling in the lobby

Maintaining a safe and clean environment for daily operations is our top priority. Renovations will start on the first- and second- floor lobbies with wallpaper removal. The more extensive construction activities are scheduled to take place during the Thanksgiving and winter breaks when students and employees are not using the building.

Contact Senior Project Manager Miguel Rodriguez at lrodriguezaquino@fgcu.edu if you have any questions or concerns.

Dear Eagles,

Starting today, the boardwalk connecting South Village to the academic core will be temporarily closed to pedestrian use from dusk to dawn. This is due to an act of vandalism that damaged the lighting system, creating hazardous conditions overnight.

During the daylight hours, the boardwalk will remain open to use.

Students and employees will receive an email notifying them when repairs to the system have been completed.

If you are aware of any details about the act of vandalism, please contact UPD at (239) 590-1900.

Dear FGCU Students and Employees,

Exterior painting of the Cohen Student Union is now underway as part of Phase 2 of the facility’s renovation. This work is scheduled to continue through the end of December.

The work will not impact operations within Cohen. Painting will occur in phases, as outlined on the attached map.

Additionally, no temporary closures are anticipated for the first-and-second floor restrooms and elevator at Cohen during November. If a closure does arise, signs will be posted at Cohen, and the dates will be included in the weekly events listing sent by University Communications & Media Relations.

Thank you for your continued support and cooperation as we enhance our campus facilities.

Dear Employees,

As part of the university’s continued efforts to support employees and provide avenues for additional benefits, the university is pleased to announce the availability of FGCU Policy 3.071 – Annual Leave and Special Compensatory Leave Cash-Outs for the 2025 calendar year. This policy enables eligible employees to receive payment for a portion of their accrued annual leave. 

Please note that this opportunity is not guaranteed each year and is contingent upon the university’s financial position, as approved by the president or designee. 

This year has presented significant fiscal challenges, including the loss of performance-based funding and the absence of new appropriations for general operating expenses. Despite these constraints, the university acknowledges the rising cost of living and the financial pressures many employees face. Therefore, FGCU is pleased to offer the option to cash out up to 16 hours of annual leave in accordance with the policy. 

Eligible employees may elect to cash out annual leave between November 10 and November 22. All submissions must be completed within this window to be processed. Workday will not accept submissions after November 22. Late requests will not be processed under any circumstances. 

To initiate the cash-out process in Workday, follow these steps: 

1. Log in to Workday using your FGCU credentials 
2. In the main menu, click the option to “Manage Absence” 
3. In the “Actions” dropdown menu, select “Sell Time Off” 
4. Enter the number of hours (up to 16) you wish to cash out 
5. Submit your request for approval 

We appreciate your continued dedication to FGCU and remain committed to supporting the campus community. Should you have any questions regarding eligibility or the process, please contact Human Resources at hr@fgcu.edu.  

Good afternoon,

The tax-filing season begins next month, and all employees are encouraged to review their W-2 delivery election for the 2025 Form W-2. FGCU offers employees the option to receive their Form W-2 electronically in lieu of a paper form.

What to know about electronic W-2 delivery:

• No Paper Copy: Employees who elect electronic delivery will not receive a paper W-2.

• Faster Access: Electronic W-2s are available sooner and can be accessed and printed from any internet-connected device. Instructions for accessing your electronic W-2 will be provided in January.

• Availability: Your electronic W-2 will remain accessible for three years from the date of issue.

Changes to current tax document printing election must be made in Workday by December 15 to apply to the 2025 W-2 distribution in January. Refer to the Tax Documents Printing Elections job aid to learn how to change your election to a paper Form W-2.  

If you elect to receive a paper form, you need to verify that your mailing address in Workday is accurate to ensure that you receive your Form W-2. Note: Your primary address in Workday determines state tax withholding and should reflect the state where you physically work. If you wish to have your W-2 mailed to a different state, add a secondary mailing address. View the Contact Information job aid for instructions.

If you have any questions or need assistance, contact the Payroll Office at payrolloffice@fgcu.edu

Good afternoon,

The early payroll deadline for winter break is 9 a.m. December 19. All hours worked through December 20 must be submitted and approved by this deadline for payment on December 26. 

Review FGCU’s payroll procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Good afternoon, Welcome to our students who are returning for another exciting year and of course our newest Eagles who are about to embark on a wonderful four-year journey! And to our faculty and staff, I am excited to work with all of you to make every year better than the last. During the  summer, while many were away, Administrative Services & Finance has been preparing for another academic year. We upgraded/replaced technology equipment in the classrooms and conducted campus maintenance, repairs, and upgrades.  Our business offices continue to work behind the scenes supporting all operations on campus.  Much of the above will not be visible, but there are several things we imagine you will see and enjoy Technology ITS Help Desk has moved: To better serve FGCU students, faculty and staff, the University Help Desk has moved to the first floor of the Wilson G. Bradshaw Library. An open house celebration is planned for 1 p.m. Tuesday, August 27. Stop by to explore the new space, enjoy light refreshments and giveaways, and meet Azul! (See attached flyer for more details.) Employee directory: As part of our ongoing efforts to increase security and protect user data, the employee directory was updated. Phones: Campus buildings and classrooms have transitioned to the new MS Teams phone system, giving us an overall completion rate of 99% with steady progress on miscellaneous issue resolution. Grounds & Facilities Digital signs: In partnership with University Marketing & Communications team, we are rolling out new digital signage that will welcome visitors and enhance the campus experience. The signs are being installed at: Main campus entrance (FGCU Boulevard) North campus entrance (FGCU Lake Parkway West) South campus entrance (South Village Boulevard) Outside the Cohen Student Union Cohen redesign: Many of you will recall the changes to the Cohen Student Union at the end of the spring semester. This summer, the food court area received a fresh look to match what has been done elsewhere on the first floor. Campus dining New restaurant: We added a new dining location, Fresh Mex, which is creating quite the buzz with its new fresh menu and Taste of Immokalee salsas and hot sauces. (See attached flyer for all campus dining hours or visit fgcudiningservices.com for more information.)  Save the date: FGCU’s next “Lunch at The Boardwalk” is set from 11:30 a.m. to 1:30 p.m. September 3. Check out the menu here! Food trucks: Click to see the upcoming Food Trucks Calendar for September. Holiday pay reminder Labor Day is Monday, September 2: The early payroll deadline is 9 a.m. on August 30 for the Labor Day holiday! Click here for procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Good afternoon,

Classes are well underway, events are taking place and from academics to athletics, FGCU is in full swing. For those of us in Administrative Services & Finance, this time of year offers a unique perspective. We get the campus ready for the new academic year and managing all the financial reporting and planning that occurs in the summer. 

At this time of year, our focus is keeping everything working as smoothly as possible while looking for opportunities to improve wherever they may exist. Those improvements can be anything from facilities to business practices. Currently, we are studying our entire parking ecosystem. From signage to space availability, we are looking for ways to make the experience better for everyone.

I also want you to know it is common for physical plant and ITS departments to implement improvements or conduct maintenance efforts during weekends or holiday breaks. After-hour timeframes are also used to update systems and conduct key maintenance. In September, multiple departments - from finance, budget, human resources, ITS and others - worked in unison to prepare for the next update to the Workday system.

Here's a look at what is happening with departments in our division:

Business Services

• Food trucks: Click to see the upcoming Food Trucks Calendar for October.

• Mobile ordering: GrubHub offers mobile ordering for all on-campus dining locations at no extra charge. Sign in and link to FGCU’s campus for access to all campus dining locations.
• New dining option: Crepes R-Us has sweet and savory crepes available in the Cohen Student Union at The Rally. Check out the menu here.

Procurement

• Brooke Niarchos, Procurement’s travel manager, left FGCU in pursuit of new challenges. We appreciate Brooks's contributions to our team and wish her all the best. Please direct all travel-related inquiries to Demica Mattia at dmattia@fgcu.edu. 

Information Technology Services

• October is Cybersecurity Awareness Month. Learn how to protect your data with the Knowledge Base cybersecurity resources at your fingertips. FGCU students are invited to participate in a state-wide cybersecurity trivia competition with all Florida universities called Cyber Bowl 2024.The trivia competition takes place October 7-18. Details on how to participate and updates can be found Zen Desk website.
• Excited to purchase the upcoming iPhone 16? With this release, it’s a good time to remind everyone how to reactivate DUO mobile on a new phone: Click to access 2FA Device Management - Reactivate Duo Mobile on New Phone.

Good morning,

A Look at How Administrative Services & Finance Serves FGCU During Hurricanes

Given our recent experiences with Hurricanes Helene and Milton, there is value in letting the campus community know what Administrative Services & Finance does to ensure preservation of life and property and contribute to the success of our students even with these challenges.

First and foremost, we work to keep the campus community safe. The University Police Department and Emergency Management work to collect information, engage with our local partners in Lee County to keep us informed and, when the inclement weather arrives, they are here on campus until the storm passes.  And they are not alone, as portions of our maintenance staff are also here monitoring systems and power on campus as storms pass. Before and/or after the storms, elements of Physical Plant, ITS and Environmental Health & Safety do their part to ensure that the physical and technological infrastructure of the campus is safe, operational and ready for use.  Administrative and Finance offices work to ensure access to fiscal resources, and Business Services works with Chartwells to provide food to students sheltering on campus.

Ultimately, managing the storm is a university-wide effort that takes everyone working together to keep us moving forward.  Administrative Services & Finance is part of that effort, and I could not be more proud or grateful of the work and dedication that I have seen this year and year’s past.

As we move towards this holiday season, I can honestly say that I am thankful to be part of this team and grateful that we could serve the campus community.

Here is a look at what is happening within our division:

Technology

• Out of the office soon? Remember to use the Outlook Automatic Replies (Out of Office) feature to let others know you’re away from your desk and for how long.  
• MS Teams Calling tip: When the Outlook Automatic Replies is turned ON, this feature can also be connected to your MS Teams Calling out-of-office voicemail. This way you only need to worry about turning on the Outlook out-of-office feature before leaving (click the above link to learn how). 

• Software at your fingertips with Software Center! FGCU uses a Software Center to enable you to install software on FGCU-owned Windows 10 devices without administrator credentials (Software Self Service for Mac). Review the software availability list for more information. If you don’t see what you need, make a software request. 

• Recent new hire or have an MS Teams Calling question? Don’t forget to access the MS Teams Overview site to review FAQs, troubleshooting tips, support documentation and quick reference guides. 

Holiday Pay Reminder

• Veterans Day is Monday, November 11: The early payroll deadline is 9 a.m. on November 8 for the Veterans Day holiday! Click here for procedures to meet the accelerated time submission and approval deadline and to enter your holiday hours accurately.

University Police Department

• FGCU Police Department and Unmasked Heroes will be collecting unwrapped toys, gift cards and monetary donations for its 7^th Annual Toy Drive. The donation drive ends December 20.  UPD's Annual Toy Drive 2024 

Good afternoon,

All employees will receive an electronic Form W-2 that is easily accessible from any  computer or mobile device.  Details on  how to access your electronic Form W-2 will be sent in January.

If you also want to receive a paper Form W-2, you must elect that option in Workday by December 15, 2024.  Otherwise, you will only receive an electronic Form W-2, which  you can  print at your convenience.  View the  Tax Documents Printing Elections Job Aid to learn how to change your election to a paper Form W-2.  If you have elected a paper Form W-2 in previous years, please review your election in Workday to confirm it is still active.

If you elect to receive a paper Form W-2, also verify that your mailing address in Workday is accurate to ensure that you receive your Form W-2.  Note:  Primary address in Workday affects state taxation and should always reference the state you are physically working in.  If you want your W-2 to be mailed to a state that you do not work in, add a secondary mailing address.  

If you have questions or need assistance, contact the payroll office at payrolloffice@fgcu.edu.