Division of Administrative Services & Finance

Administrative Services and Finance is led by Vice President David Vazquez.  Vice President Vazquez is the chief fiscal and business officer of the University.  The following departments are within the realm of responsibility of the Vice President for Administrative Services and Finance: University Controller, Facilities Planning, Human Resources, Physical Plant, Business Services, Public Safety and Emergency Management, University Budgets, Information Technology Services and Operations.

Vice President Vazquez is concurrently the Executive Director of the Florida Gulf Coast University Financing corporation.  The operations of the Financing Corporation consists of contracting for the design and construction of student housing, parking facilities and certain other projects as well as the issuance of bonded debt to finance such construction.

Prior to his appointment as Vice President of Administrative Services and Finance, V.P. Vazquez was the Founding Director of University Budgets at Florida Gulf Coast University, responsible for the development of the budget process since the campus opened in 1995.

He earned a Bachelor's degree in Business Administration, Finance from the University of Central Florida and a Master's degree in Business Administration from Florida Gulf Coast University.

Phone: (239) 590-7091

email:  jyurgalevicz@fgcu.edu 

Ms. Yurgalevicz is responsible for the overall administrative operations of the Office of the Vice President for Administrative Services and Finance. She works closely with the Vice President and the Senior Associate Vice President for Administrative Services.

Good afternoon, Welcome to our students who are returning for another exciting year and of course our newest Eagles who are about to embark on a wonderful four-year journey! And to our faculty and staff, I am excited to work with all of you to make every year better than the last. During the  summer, while many were away, Administrative Services & Finance has been preparing for another academic year. We upgraded/replaced technology equipment in the classrooms and conducted campus maintenance, repairs, and upgrades.  Our business offices continue to work behind the scenes supporting all operations on campus.  Much of the above will not be visible, but there are several things we imagine you will see and enjoy Technology ITS Help Desk has moved: To better serve FGCU students, faculty and staff, the University Help Desk has moved to the first floor of the Wilson G. Bradshaw Library. An open house celebration is planned for 1 p.m. Tuesday, August 27. Stop by to explore the new space, enjoy light refreshments and giveaways, and meet Azul! (See attached flyer for more details.) Employee directory: As part of our ongoing efforts to increase security and protect user data, the employee directory was updated. Phones: Campus buildings and classrooms have transitioned to the new MS Teams phone system, giving us an overall completion rate of 99% with steady progress on miscellaneous issue resolution. Grounds & Facilities Digital signs: In partnership with University Marketing & Communications team, we are rolling out new digital signage that will welcome visitors and enhance the campus experience. The signs are being installed at: Main campus entrance (FGCU Boulevard) North campus entrance (FGCU Lake Parkway West) South campus entrance (South Village Boulevard) Outside the Cohen Student Union Cohen redesign: Many of you will recall the changes to the Cohen Student Union at the end of the spring semester. This summer, the food court area received a fresh look to match what has been done elsewhere on the first floor. Campus dining New restaurant: We added a new dining location, Fresh Mex, which is creating quite the buzz with its new fresh menu and Taste of Immokalee salsas and hot sauces. (See attached flyer for all campus dining hours or visit fgcudiningservices.com for more information.)  Save the date: FGCU’s next “Lunch at The Boardwalk” is set from 11:30 a.m. to 1:30 p.m. September 3. Check out the menu here! Food trucks: Click to see the upcoming Food Trucks Calendar for September. Holiday pay reminder Labor Day is Monday, September 2: The early payroll deadline is 9 a.m. on August 30 for the Labor Day holiday! Click here for procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Good afternoon,

Classes are well underway, events are taking place and from academics to athletics, FGCU is in full swing. For those of us in Administrative Services & Finance, this time of year offers a unique perspective. We get the campus ready for the new academic year and managing all the financial reporting and planning that occurs in the summer. 

At this time of year, our focus is keeping everything working as smoothly as possible while looking for opportunities to improve wherever they may exist. Those improvements can be anything from facilities to business practices. Currently, we are studying our entire parking ecosystem. From signage to space availability, we are looking for ways to make the experience better for everyone.

I also want you to know it is common for physical plant and ITS departments to implement improvements or conduct maintenance efforts during weekends or holiday breaks. After-hour timeframes are also used to update systems and conduct key maintenance. In September, multiple departments - from finance, budget, human resources, ITS and others - worked in unison to prepare for the next update to the Workday system.

Here's a look at what is happening with departments in our division:

Business Services

• Food trucks: Click to see the upcoming Food Trucks Calendar for October.

• Mobile ordering: GrubHub offers mobile ordering for all on-campus dining locations at no extra charge. Sign in and link to FGCU’s campus for access to all campus dining locations.
• New dining option: Crepes R-Us has sweet and savory crepes available in the Cohen Student Union at The Rally. Check out the menu here.

Procurement

• Brooke Niarchos, Procurement’s travel manager, left FGCU in pursuit of new challenges. We appreciate Brooks's contributions to our team and wish her all the best. Please direct all travel-related inquiries to Demica Mattia at dmattia@fgcu.edu. 

Information Technology Services

• October is Cybersecurity Awareness Month. Learn how to protect your data with the Knowledge Base cybersecurity resources at your fingertips. FGCU students are invited to participate in a state-wide cybersecurity trivia competition with all Florida universities called Cyber Bowl 2024.The trivia competition takes place October 7-18. Details on how to participate and updates can be found Zen Desk website.
• Excited to purchase the upcoming iPhone 16? With this release, it’s a good time to remind everyone how to reactivate DUO mobile on a new phone: Click to access 2FA Device Management - Reactivate Duo Mobile on New Phone.

Good morning,

A Look at How Administrative Services & Finance Serves FGCU During Hurricanes

Given our recent experiences with Hurricanes Helene and Milton, there is value in letting the campus community know what Administrative Services & Finance does to ensure preservation of life and property and contribute to the success of our students even with these challenges.

First and foremost, we work to keep the campus community safe. The University Police Department and Emergency Management work to collect information, engage with our local partners in Lee County to keep us informed and, when the inclement weather arrives, they are here on campus until the storm passes.  And they are not alone, as portions of our maintenance staff are also here monitoring systems and power on campus as storms pass. Before and/or after the storms, elements of Physical Plant, ITS and Environmental Health & Safety do their part to ensure that the physical and technological infrastructure of the campus is safe, operational and ready for use.  Administrative and Finance offices work to ensure access to fiscal resources, and Business Services works with Chartwells to provide food to students sheltering on campus.

Ultimately, managing the storm is a university-wide effort that takes everyone working together to keep us moving forward.  Administrative Services & Finance is part of that effort, and I could not be more proud or grateful of the work and dedication that I have seen this year and year’s past.

As we move towards this holiday season, I can honestly say that I am thankful to be part of this team and grateful that we could serve the campus community.

Here is a look at what is happening within our division:

Technology

• Out of the office soon? Remember to use the Outlook Automatic Replies (Out of Office) feature to let others know you’re away from your desk and for how long.  
• MS Teams Calling tip: When the Outlook Automatic Replies is turned ON, this feature can also be connected to your MS Teams Calling out-of-office voicemail. This way you only need to worry about turning on the Outlook out-of-office feature before leaving (click the above link to learn how). 

• Software at your fingertips with Software Center! FGCU uses a Software Center to enable you to install software on FGCU-owned Windows 10 devices without administrator credentials (Software Self Service for Mac). Review the software availability list for more information. If you don’t see what you need, make a software request. 

• Recent new hire or have an MS Teams Calling question? Don’t forget to access the MS Teams Overview site to review FAQs, troubleshooting tips, support documentation and quick reference guides. 

Holiday Pay Reminder

• Veterans Day is Monday, November 11: The early payroll deadline is 9 a.m. on November 8 for the Veterans Day holiday! Click here for procedures to meet the accelerated time submission and approval deadline and to enter your holiday hours accurately.

University Police Department

• FGCU Police Department and Unmasked Heroes will be collecting unwrapped toys, gift cards and monetary donations for its 7^th Annual Toy Drive. The donation drive ends December 20.  UPD's Annual Toy Drive 2024 

Good afternoon,

All employees will receive an electronic Form W-2 that is easily accessible from any  computer or mobile device.  Details on  how to access your electronic Form W-2 will be sent in January.

If you also want to receive a paper Form W-2, you must elect that option in Workday by December 15, 2024.  Otherwise, you will only receive an electronic Form W-2, which  you can  print at your convenience.  View the  Tax Documents Printing Elections Job Aid to learn how to change your election to a paper Form W-2.  If you have elected a paper Form W-2 in previous years, please review your election in Workday to confirm it is still active.

If you elect to receive a paper Form W-2, also verify that your mailing address in Workday is accurate to ensure that you receive your Form W-2.  Note:  Primary address in Workday affects state taxation and should always reference the state you are physically working in.  If you want your W-2 to be mailed to a state that you do not work in, add a secondary mailing address.  

If you have questions or need assistance, contact the payroll office at payrolloffice@fgcu.edu.

Good afternoon,

This email reviews instructions for meeting the university’s early payroll deadline for the upcoming holiday and how to access your 2024 Form W-2.

January 20 holiday reminder: Early payroll deadline is Friday

The early payroll deadline is 9 a.m. on Friday, January 17, for the January 24, 2025, pay date. Click here for procedures to meet the accelerated time submission and approval deadline and enter your holiday hours accurately.

Access your electronic 2024 Form W-2

Your electronic 2024 Form W-2 is now available through our provider, ADP. You can access your Form W-2 with Workday’s single sign-on option. This is a quick, easy way to get your tax statement from the ADP website. View the “How to Access an Electronic FGCU W-2 Tax Statement” job aide for step-by-step instructions, or view the video tutorial by clicking here (select “Browse YouTube” to access the video).

If you made an election before December 15, 2024, to also receive a paper copy of your tax document, it will be sent to your address on file by January 31, 2025.  If you encounter any issues while attempting to retrieve your 2024 Form W-2, contact payrolloffice@fgcu.edu.

Good morning,

I hope everyone was able to enjoy the winter break with family and friends and find that moment to catch their breath as the new academic term roles along. It is hard to believe that we are already several weeks into the term. For those of you who keep the campus safe and functioning while we are closed, a special thank you for your hard work so that our students can return to a great learning environment.

After a vigorous search, I am pleased to announce we have filled the role for director of Facilities Planning. Rick Mercer, who comes to FGCU from Habitat for Humanity, joined the team January 13. This is a critical role I am thrilled to have filled by someone with a tremendous amount of experience.

As the old axiom goes, the only constant is change. At FGCU, this absolutely holds true, especially as we set our sights on continual improvement of everything we do. Whether that is in our business process, work environment, learning environment or any aspect of the campus, it is in our DNA. With this, I am excited to share with you the rendering of the Phase II remodel of the Cohen Student Union, which is scheduled to begin early February. The remodel will expand the interior space and create excellent study and engagement areas for our students. The project completion date is slated for early March 2026.

Please take a moment to reflect on all that we have accomplished so far this academic year. There is a lot of hard work that goes on at FGCU, seven days a week, much of it not visible but it is absolutely critical to the campus. As we start another spring semester, know that what you do is important to improving the lives of our students and so many others in our community and state.

Here is a look at what is happening within our division:

Access your electronic 2024 Form W-2

Your electronic 2024 Form W-2 is now available in Workday. Click here for step-by-step instructions on how to access your tax document, or click here for a video tutorial. If you encounter any issues while attempting to retrieve your 2024 Form W-2, contact payrolloffice@fgcu.edu.

Beginning Date of Fringe Benefit Rates

The university has received the final fringe benefit rates for fiscal year 2025. These fringe benefit rates are effective beginning with the pay period ending January 18, 2025, and will remain in effect for fiscal year 2025. The new fringe benefit rates will not be charged retroactively.

Fringe Rate by Employee Type	Prior Rate	New Rate
Faculty	29.20%	30.50%
A&P, SP and Executive Service	29.10%	34.20%
OPS and Students	1.40%	2.30%

Budget adjustments can be made in Workday. For questions regarding the calculation of the fringe benefit rates, contact Renee Garcia at rgarcia@fgcu.edu. Additional information can be found here.

New Hires in Procurement

• Brooke Niarchos returns to FGCU as assistant director of Accounts Payable and Travel. Contact Brooke for assistance related to supplier invoices or payments, employee tuition reimbursement, Soar in 4 payments, lease payments and study abroad payments.
• Benjamin Marks joins FGCU as procurement coordinator I. Contact Benjamin for questions related to requisitions, purchase orders, procurement methods, punchout purchases, sole source purchases and quotations.

Good afternoon, 

Begining the first week of March, FGCU will start the process of clearing and filling about two acres of land as part of the Academic Building 10 project, our next facility on campus.  The land is located between Modular 4 and the Bower School of Music & the Arts.

It is estimated the overall project work will take about a month to complete.

The land clearing is in accordance with Army Corps of Engineering and South Florida Water Management District permits for preserve area mitigation.

As we move ahead with this project, please be aware that the work will take place during the daytime.  This may lead to added traffic congestion along the south area of campus.  FGCU officials will keep the campus community updated on potential lane closures associated with this work.

We appreciate your patience as we move  forward with this project.

Good morning,

I want to take a moment to recognize staff and faculty for the hard work and dedication that resulted in a glowing report from the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) review committee. It took everyone together to reach that result, and the outcome indicates that the university is running effectively.

We will continue seeking new ways to improve the student, faculty, staff and community experience on campus. Administrative Services & Finance is ultimately a customer service organization, and we are seeking new ways to support our campus community to enhance success.

Here are some of our recent improvements:

• Procurement Services is working with other schools in the State University System of Florida to share best practices, contracts and terms with vendors to maximize the return on taxpayer funds. As part of this effort:
  • FGCU has eliminated the requirement for a statement about Florida’s open records law on purchases.
  • The threshold for small purchases has been increased to $15,000, providing business partners with increased efficiency and speed to secure lower value items. All purchases must continue to be based on pricing that is fair and reasonable.

• Finance or Human Resources questions? Try the new Workday Assistant, an artificial intelligence (AI)-powered chatbot employees can use to ask questions and receive quick, personalized answers about their Workday You can also sign up online for Workday training through May 2.
• Emergency Management recently earned StormReady recognition from the National Weather Service. This designation is reflective of the efforts FGCU makes to provide a safe campus to students, employees and the broader community thanks to advanced planning, education and awareness.
• The University Police Department has updated its patch, badge and vehicle redesign. Click here to view photos of UPD Chief Craig Kowalski and Lt. Terry Targia recognizing FGCU student Ashley Ames for designing the graphics on UPD’s vehicles.
• The Help Desk is using tickets received to identify trending problems and challenges to find solutions. The goal is to use your feedback to improve the ITS experience.

Wings Up and Go Eagles!

Good morning,

During the first week of April, the FGCU Campus Food Pantry is moving to the Kleist Health Education Center by the Food Forest, near the Sugden Welcome Center.

For directions, see the attached map, which can also be found on the pantry website and Instagram page.

Because of the move, the pantry is closed April 1-2. The food pantry reopens April 3.

This new location has ample parking available, and this location will be added as a shuttle bus stop for students on campus.

Thank you all for your continued support of the FGCU Campus Food Pantry!

Good afternoon,

Below, you will find links to fiscal year 2024-25 year-end closing information prepared by Finance & Accounting, the University Budget Office and Procurement Services.

• Year-end closing memo and calendars
• Fiscal year-end (FYE) training sign-up

The links provide information on critical deadlines and the ability to sign up for year-end workshops through Microsoft Teams. There is also a downloadable calendar that you can save to Outlook, so reminders will pop up on deadline dates.

To facilitate a smooth year-end closing, please review the linked documents and make note of deadlines on your calendar.

Please be advised that some deadlines have changed as compared to previous years.

Dear Colleagues,

It is with profound sadness that I announce the passing of Sgt. Gary Kuenzi, a retired FGCU police officer. Gary began his service to the FGCU community in 2012 as a patrol officer. He was promoted to sergeant in 2014 and remained a patrol supervisor until his retirement in 2023.

Gary built a positive relationship with everyone he worked with and had a strong desire to ensure FGCU was a safe place to study, work, live and visit. During his time at FGCU, he went the extra mile by participating in additional events, demonstrating his dedication to students, faculty and staff. Before joining FGCU, Gary served as a patrol officer with the Seattle Police Department, where he handled a patrol K-9 for 33 years.

During this time of grief, I encourage you to seek out assistance. The following resources are available to the FGCU community:

• Employee Assistance Program (EAP) services, including mental health counseling, are available 24 hours a day, seven days a week, at (833) 746-8337 or online at www.mylifeexpert.com. Use company code: Florida.
• FGCU’S Community Counseling Center provides services to employees and community members. For more information, call (239) 745-4777 or visit www.fgcu.edu/mariebcollege/counseling/communitycounseling.

We are excited to launch FGCU’s Repurposed Property and Supplies program — a new initiative designed to make it easy for departments to browse and claim unused items already owned by the university. We encourage all departments to check the website regularly for the latest available items.

Available items may include:

• FGCU logoed items or marketing supplies
• Small electronics
• Office equipment and furniture                
• Storage solutions
• Office supplies or consumables   
• Technology peripherals
• Outdoor equipment
• Artwork

By participating in the program, university departments help reduce waste, maximize resources and contribute to sustainability goals.

Have questions or items to repurpose?

Contact Kimberly Michaux at (239) 590-1212 or kmichaux@fgcu.edu if your department has excess or idle supplies/property no longer being used.