Below Are Guidelines and Processes for Managers to Create and Establish New Positions within Their University Departments. For Assistance With Establishing New Positions, Please Contact the HR Compensation and Classification Team.
Administrative and Professional (A&P)/ Support Personnel (SP)
SP & AP New Hire Checklist for Hiring Officials
Faculty
Other Personal Services (OPS)
OPS New Hire Checklist for Hiring Officials Adjunct Instructors New Hire Checklist
Other
Honorary Trustee Process Checklist NON-COMPENSATED APPOINTMENT PROCESS CHECKLIST Fellow Process Checklist Emeritus Process Checklist
Position Definitions
| Accordion Title | Accordion Content |
|---|---|
| Faculty |
SFxxxx Summer faculty positions are used for supplemental summer appointments for regular in unit faculty members. Used only for 9 month faculty teaching a Summer A, Summer B, or Summer C course. Pay: Salary, contributions paid on FRS and Social Security FAxxxx These are permanent position numbers used for out of unit administrative faculty appointments, such as Chair, Director, Dean, etc. Pay: May or may not include a stipend for the administrative appointment Vxxxxx Permanent position numbers used to identify visiting faculty lines. Pay: Salary |
| Work Study |
CWxxxx Pay: Hourly or stipend FLxxxx Used for student positions that have been approved for 100% college work study funding. These positions must meet strict program criteria to qualify for 100% work study funding. Therefore, new positions will be created upon the request and authorization from Financial Aid. Pay: Houly or stipend FWxxxx |
| Grant |
Gxxxxx Pay: Hourly or stipend |
| Other Personal Services (OPS) |
ADJxxx Used for adjunct faculty who are hired part-time to teach a specific course. Adjunct positions should not be used for full-time faculty or staff who are teaching a course in addition to their regular workload. Pay: Salary, max compensation is $1,033.33 per credit hour SAJxxx Used for adjunct faculty who are hired part-time to teach a Summer A, Summer B, or Summer C course. Only use when paid from a unique budget index for summer semester. Pay: Salary, max compensation is $1,033.33 per credit hour Sxxxxx Used for student scholarly positions. Job duties must meet FLSA guidelines to be considered scholarly activities. Examples of approved scholarly positions include:
Pay: Stipend, exempt from FLSA salary threshhold SSxxxx These positions are used for summer student scholarly positions being paid from summer budget indexes. Summer scholarly positions must meet the same FSLA criteria as regular student scholarly positions as defined above. Pay: Stipend STxxxx Summer non-scholarly positions for all other undergraduate, graduate, and non-student positions paid from unique summer budget indexes. Summer positions paid from regular budget indexes would use the Txxxxx position numbers. Pay: Typically hourly but occasionally stipend Txxxxx Non-scholarly positions for undergraduate, graduate, and non-student positions. Each position is designated as student, graduate student, or non-student. Please be careful when selecting a position number as the different positions have implications on incomes taxes and benefits. Pay: Typically hourly but occasionally salaried. Salaried positions must meet FLSA salary threshhold. |
| Overload Positions |
OVxxxx Overload positions are used for instructional and non-instructional assignments for full time faculty and A&P staff when an assignment will increase the FTE over 1.0. Overload positions are never used for OPS employees. Pay: Salary, Max compensation is $1,200 per credit hour. No FRS or Social Security contribution SOVxxx Summer overload positions are used for instructional and non-instructional assignments in excess of 1.0 FTE. Used only for 12 month faculty and A&P employees that have a supplemental assignment being paid from a unique budget index for summer semester. Pay: Salary, max compensation is $1,200 per credit hour |
