FGCU Alert

FGCU continues work on Blue Pole/call box outage. Do not use these devices. In an emergency, dial 911/UPD @ 239-590-1900 or Guardian Eagle App.

Procedures and Forms

Some documents in this area may be restricted. Utilize your webmail login for access.

Procedure Manual

SECTION # SECTION TITLE RESPONSIBLE BUSINESS UNIT LAST UPDATED
1 Accounting Records & Reports Finance & Accounting 07/05/2012
2 New FOAPAL Establishment Overview Finance & Accounting 07/16/2012
3 Procurement Services - Accounts Payable Procurement Services 06/16/2015
4 Procurement Services - Purchasing Procurement Services 01/26/2015
5 Year End Process Finance & Accounting 07/16/2012
6 Records Retention Finance & Accounting 07/16/2012
7 Cash Collection, Accounts Receivable, Refunds, Third Party Billing and Student Tax Forms Bursar 03/09/2018
8 Property Finance & Accounting 10/13/2015
9 Construction Accounting Finance & Accounting 05/31/2013
10 Travel *(currently being updated) Please refer to the Quick Guide Travel Procedures for updated procedures on processing travel requests and reimbursement) Procurement Services 03/24/2023
11 Purchasing Card Program Procurement Services 07/19/2013
12 Workday/Banner Security Finance & Accounting 09/28/2021
13 E-Commerce Activity Finance & Accounting 05/26/2022

 

Form Inventory

Form # Section # Form Title Responsible Business Unit Last Updated
2.IV.B1 2 Request for New Foundation Data Model (FDM) Finance & Accounting 09/03/2020
2.IV.B2 2 Line Item Budget Request Finance & Accounting 05/30/2013
2.IV.B4 2 Auxiliary Enterprise Certification Finance & Accounting 12/02/2022
3.I 3 Direct Pay Form Procurement Services 08/29/2016
3.III 3 Payee Invoice/Student Procurement Services 11/04/2020
3.III.A2 3 Vendor Application Form Procurement Services 07/18/2013
3.III.A3 3 ACH Enrollment Form Procurement Services 04/26/2012
3.IV 3 Non-Employee Expense Reimbursement Procurement Services 02/04/2020
3.IX.SO 3 Payee Invoice - Registered Student Organizations Procurement Services 11/04/2020
3.IX.SC 3 Payee Invoice - Registered Sports Clubs Procurement Services 11/04/2020
3.X 3 IRS Twenty Factor Test Procurement Services 01/14/2014
3.XI 3 Travel Authorization Request Procurement Services 01/04/2021
3.XII 3 Group Roster/Cash Distribution Form Procurement Services 02/11/2015
3.XIII 3 Group Travel Event Reconciliation Form Procurement Services 02/12/2015
3.XIV 3 Electronic Payment Authorization Form Procurement Services 12/21/2017
3.XV 3 Substitute W-9 Form Procurement Services 01/03/2018
4.IV.2 4 Approval Queue Profile Procurement Services 04/01/2013
4.IV.3 4 Sole Source Certification Form Procurement Services 10/18/2019
4.IV.4 4 Emergency Purchase Certification Procurement Services 04/01/2013
4.IV.6 4 Self-Move Reimbursement Form Procurement Services 11/20/2014
4.V.3 4 Open Records Statement Procurement Services 04/01/2013
4.VI 4 Independent Contractor Checklist Procurement Services 11/26/2019
4.VI.F 4 Foreign National Information Form Procurement Services 04/01/2013
4.VII 4 Evaluation Committee Guidelines Procurement Services 08/06/2015
7.III.C 7 Accountable Officer Delegation Bursar 09/01/2020
7.IV.B1 7 Cash Collection Procedures Bursar 09/22/2020
7.IV.B2 7 Cash Custodian Authorization Bursar 09/03/2020
7.V.D 7 Check Log Bursar 09/17/2020
7.V.E 7 Change Fund Request Bursar 04/13/2012
7.VIII.D 7 Late Payment Waiver Request Bursar 05/17/2017
7.VIII.E 7 Eagle Dollar Refund Request Bursar 05/17/2017
7.VIII.F1 7 Deposit Refund Request Bursar 05/19/2021
7.VIII.F2 7 Marketplace Refund Request Bursar 10/29/2012
7.VIII.G1 7 Application for Deferment Bursar 06/27/2012
7.VIII.G2 7 Credit Card Payment Form Bursar 06/27/2012
7.VIII.G3 7 Non Usage Florida Prepaid Bursar 05/02/2018
7.VIII.G4 7 FPP Summer Housing Authorization Bursar 06/27/2012
7.VIII.G5 7 VA Deferment Promissory Note Bursar 11/04/2015
7.X.1 7 Emergency Loan Application Bursar 06/27/2012
7.X.2 7 Emergency Loan Promissory Note Bursar 06/27/2012
7.XI 7 Check Stop Payment Request Bursar 09/23/2020
8.II 8 New Employee Property Handout F&A - Property 10/24/2016
8.III.J2 8 Donated Property Disposition Agreement Form F&A - Property 10/09/2018
8.IV.A 8 Property Manager Training Verification Form F&A - Property 11/02/2020
8.V 8 Business Asset Transfer Form F&A - Property 10/12/2020
8.V.B 8 Business Asset Visual Verification Form F&A - Property

11/04/2020

8.VII.B1 8 Property Check Out Form F&A - Property 11/16/2016
8.VII.B2 8 Short Term Check Out Log F&A - Property 09/29/2017
8.VIII.A 8 Exchange of Property Form F&A - Property 10/12/2015
8.IX.A 8 Relief From Property Accountability Form F&A - Property 08/28/2019
8.IX.B 8 Laboratory and Medical Equipment Decontamination and Disposal Form  F&A - Property 01/11/2017
10.II.A 10 Travel Authorization Request Form Procurement Services 01/04/2021
10.II.B 10 Travel Reimbursement Request Form Procurement Services 12/23/2020
10.II.C 10 Procurement Services Justification Form Procurement Services 06/12/2013
10.VII 10 Vehicle Mileage Log Procurement Services 04/01/2013
10.VII.B1 10 Car Allowance Acknowledgement Form Procurement Services 04/01/2013
10.VII.B2 10 Annual Car Allowance Certification Procurement Services 04/01/2013
10.VII.C1 10 Complimentary Vehicle Use Acknowledgement Form Procurement Services 04/01/2013
10.VII.C2 10 Annual Certification of Business Use of Complimentary Vehicles Procurement Services 04/01/2013
10.VII.C3 10 Complimentary Vehicle Business Mileage Reimbursement Form Procurement Services 04/01/2013
10.IX.1 10 Cash Advance Request Form Procurement Services 02/17/2015
11.IV.A 11 New P-Card Request Form Procurement Services 07/23/2020
11.IV.B 11 Cardholder Agreement Procurement Services 07/18/2013
11.IV.P 11 Permanent Limit Increase Request Procurement Services 12/18/2020
11.IV.T 11 Temporary Limit Increase Request Procurement Services 07/18/2021
11.V.C1 11 Missing or Incomplete Receipt Form Procurement Services 07/18/2013
11.V.C2 11 P-Card Prize Receipt Form Procurement Services 03/31/2021
11.V.C4 11 P-Card Statement of No Activity Procurement Services 03/18/2021
11.V.C45 11 Reconciler Reassignment Request Form Procurement Services 07/21/2016
12.IV.A 12 Workday Finance Security Request Form F&A - Security 07/15/2021
12.IV.C 12 Banner Bursar Security Request Form F&A - Security 02/15/2019
13.III 13 E-Commerce Activity Request F&A - eCommerce 05/03/2021
13.IV 13 TouchNet E-Commerce Security Request Form F&A - eCommerce 05/04/2015
DR-14   Tax Exemption Certificate Procurement Services 09/24/2019
15.I 15 Prize or Award Form F&A - Taxes 11/08/2019

Reference Material

Title Responsible Business Unit Last Updated
Expenditure Guidelines Procurement Services 01/15/2020
P-Card Cardholder Manual Procurement Services 03/31/2021
JV Template Finance & Accounting 01/20/2023